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Legal Office Services/Facilities Coordinator (Direct Hire)
Job # 0927pci
Los Angeles - Century City, CA
Our client, a large international law firm is looking to fulfill a direct hire need for an Office Services/Facilities Coordinator to support their Los Angeles - Century City office. This position reports on-site full time.
Employment type: Full Time Direct Hire | M - F | 8:30am - 5pm *On-Site*
Salary: $53,000 - 74,000 DOE / Annually (+ Benefits)
Responsibilities:
- Coordinate requests for proposals from vendors for facility-related items, monitors service requests, work quality, cost effectiveness and vendor related negotiations.
- Work closely with Director of Administration regarding office related operations, usage, vendor relate updates and special projects
- Coordinate with regards to office security in cooperation with firm wide director of security and building concierge team
- Coordinates and monitors building services, office requests and repairs
- Coordinate and monitor delivery and distribution of furniture and office inventory
- Reception back-fill
- Scheduling and arranging meeting rooms and conference centers including catering coordination, room set up and A/V equipment needs
- Helping staff and firm visitors with requests for special arrangements or services, including transportation, restaurant, travel, and lodging
- Maintain workplace security and continuity
- Acts as Project Manager for certain space-related projects/office moves and special projects
- Overseeing reception desk, conference rooms, kitchen pantry and ensuring the communal areas are clean and organized. Including inventory restock of office supplies and snacks
- Support and process invoicing, expense reimbursement and time entries
- Administrative functions as arise. Including filing, mail screening, and database support
- Digital services; Printing, Scanning, Faxing and Copying
Qualifications:
Qualified candidates must possess a minimum of five years’ experience in prior in office services or facilities role, ideally in a professional service organization with a strong customer service mentality. Excellent interpersonal skills with a professional phone presence and decorum. Extensive working experience in Microsoft Office (Outlook, Word, Excel, PowerPoint) and EMS applications. A 4-year college degree is preferred, however, equivalent work history is highly considered.
We are a full-service staffing and recruiting service assisting our client with this direct hire need. Please respond with your WordDoc resume and contact information. Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Family Services Associate (Temp to Hire)
Job # 0927bpci
West Oakland, CA
Our client, A long-established child development center in West Oakland, CA is looking to fulfill a temp-to-hire need for a Family Services Associate. This position will temp for 12-weeks, and then is expected to convert direct hire with this organization. The position reports full time on-site to our clients West Oakland location.
Employment Type: Full Time Temp-to-Hire | M – F | 8am – 5pm *On-Site*
Pay Rate: $26.00 / Hour (during temp-to-hire period)
- Direct hire offer will be between $54,000 – 60,000 / annually plus full benefits
The Family Services Associate is responsible for all aspects of Family Engagement, which includes enrollment eligibility and recertification to ensure compliance within State, local and federal childcare, and preschool program requirements.
Responsibilities:
- Support recruitment of prospective families and maintain a waitlist in accordance with CA Dept. of Education requirements and best practices
- Maintain Family database, hard-copy Family files and eligibility records for all children enrolled.
- Responsible for accurate recordkeeping and reporting for attendance records in accordance with funder requirements, including the California Department of Education
- Prepare Fee Invoices, collect, deposit, and prepare receipts for family fees
- Oversee all aspects of CA Nutrition program Including enrollment, menu production, food and meal tracking, and monthly reporting
- Ensure program policies and procedures and weekly menu is adapted to the most current regulations
- Maintain confidential documentation for student immunization records and medical history. Active reporting of any on-site injuries, accidents or related issues as arise
- Active response to general family and student related concerns from parents. Including reporting, addressing as problem-solving as needed
- Support new staff onboarding to family services department as well as training process and staff performance reviews with director as needed.
- Participation in emergency response planning and program development
- Additional administrative support and ad-hoc projects for department. Including volunteer opportunities, internal audits, and program reviews
Qualifications:
Qualified candidates must possess an associate degree in business, child development or psychology. Prior experience in a Family Services department is a plus. Supervisory experience in a culturally diverse environment is highly desired. Proficiency within Microsoft Office Applications (Outlook, Word, Excel, and PowerPoint), with strong ability to learn new systems quickly. Sharp interpersonal and communication skills, with an engaging and customer service-oriented mentality. Strong attention to detail, time management skills and ability to work in a fast-paced environment.
We are a full-service staffing and talent sourcing firm, assisting our client with this temp-to-hire hire need.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temp to Hire
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Nonprofit Controller (Direct Hire)
Job # 0926pci
Concord, CA
Our client, a well-established nonprofit organization is looking to fulfill a direct hire need for a Controller. This position reports on a hybrid schedule to the organization’s office in Concord, CA.
Employment Type: Full-Time Direct Hire | M – F | 9am – 5pm *Hybrid*
Compensation: $102,000 – 110,000 / Annually DOE (+ Full Benefits)
This Controller manages internal controls, accounting operations and finance staff oversight on a daily basis. Which includes budgeting, auditing, general accounting, financial reporting, internal policies and procedures, and the development, implementation, and maintenance of financial systems. The controller also provides direct support to the Director of Finance & Administration in their efforts to generate timely and accurate analysis and decision-making tools to internal leadership.
Responsibilities:
- Develop and maintain tools for financial analysis. Keep Director of F&A apprised of existing or developing financial and/or cash flow issues.
- Manage Accounts Payable cycle including but not limited to approve payments, prepare and input AP.
- Develop receivables policy to keep days receivables to a minimum. Manage preparation of all invoices/billings. Prepare complex billings/invoices. Review and approve invoices in general ledger. Oversee systematic implementation of receivables collection procedures.
- Schedule fieldwork, coordinate and manage all audit activities, and review selected schedules and journal entries before they are provided to the auditor. Remain current on nonprofit audit best practices and state and federal law regarding nonprofit operations.
- Manage all coding, deposits, data entry, and posting in GL.
- Prepare and reconcile grant & contract reporting including contract applications/renewals, invoicing, monitoring, and reporting. Ensure accuracy of invoicing and reporting including reconciling to supporting documentation and ledgers and program spreadsheets. Oversee contract accounting and communicate financial contract status to the Director and appropriate Department Leadership. Partner with Grants & Contracts Coordinator who is responsible for some program reporting.
- Develop, review, and modify as necessary grant & contract budgets and ensure their implementation and communication. Perform budget to actual analysis on grant & contracts.
- Review all grant documents upon award to identify unique grant requirements and compliance issues. Ensure systems and procedures are in place to track and achieve compliance.
- Responsible for timely collection of contract accounts receivable.
- Coordinate preparation of the annual budget. Prepare, review, and modify as necessary cost allocation methods and ensure their implementation. Oversee the entry of the budget into the accounting system.
- Manage Payroll employee process, including payroll reconciliations, and posting in GL.
- Review and analyze monthly Statement of Revenue and Expense and Balance Sheet to identify miscoding, inaccurate data entry, and reasons for variance from budget. After corrections of miscoding and/or inaccuracies, review, analyze, and provide the Dir of F&A with an analysis of position, performance, and key metrics.
- Supervise all accounting staff and portions of work done by staff in billing roles.
Qualifications:
- Minimum of ten years’ experience in a complex accounting environment with at least five of those in a nonprofit organization with restricted funding.
- At least seven years of day-to-day responsibility for the accounting department.
- A bachelor’s degree in accounting, finance or a closely related field, or equivalent experience.
- Proficiency in GAAP Accounting
- Must possess strong professionalism with refined client-service mentality and ability to work well in a team driven, fast paced work environment.
- Ability to meet tight deadlines with attention to detail, process, and efficiency.
- Ability to identify and analyze complex accounting related issues with problem-solving insight and implementation.
We are a full-service staffing and recruiting service assisting our client with this direct hire need. Please respond with your WordDoc resume and contact information. Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Senior Litigation Paralegal (Direct Hire)
Job # 0925pci
San Francisco, Palo Alto or Los Angeles - CA
Our client, A large corporate law firm is looking to fulfill a direct hire need for a Senior Litigation Paralegal. This position reports in a hybrid capacity, and would support this firm's San Francisco, Palo Alto or Los Angeles (Century City) office location.
Employment type: Full Time Direct Hire | M-F | 9am -5:30pm
- *OT as needed and Non-Exempt*
Salary: $87,500 – $140,000 / Annually (+ Benefits)
This Senior Paralegal will act as the lead on large, complex cases and provide case management, task delegation, and informal mentorship to junior paralegals and staff.
Responsibilities:
- Oversee various elements of litigation case management. Including file management, discovery, and trial activity
- Initiate a case calendaring system to track filings and deadlines. Including providing reminders and reports of upcoming deadlines or items
- Task and responsibility delegation to junior paralegals and other support staff as needed on large or complex litigation matters in all phases of trial
- Routine correspondence with outside entities (courts, government agencies, expert witnesses, corporations, vendors and other counsel) to gather information or coordinate trial or arbitration related activities
- Liaison between case team lawyers and support staff as needed to ensure that case related tasks and service are meeting firm and team expectations
- Draft, review, and analyze various legal documents as requested.
- Routine legal research as needed via attorney request and oversight
- Provide formal and informal guidance and training to junior paralegals regarding litigation procedures and firm best practices
- Ad-hoc projects and tasks to the case team as needed
Qualifications:
- A 4-year college degree is required in this role. A paralegal certification is a plus
- 5+ years’ experience of large-firm litigation experience, or mid-sized to specialized litigation firm
- Proficient in all phases of litigation: Intake, Discovery, and Trial
- Experience preparing and attending trials/arbitrations/hearings. Experience coordinating trial/arbitration logistics: Workspace, setting-up remote office space, and coordinating with outside vendors or contacts
- Available to work overtime, and travel as need on a case-basis
- Proficiency in MS Office (Outlook, Excel, PowerPoint), Adobe Suite, WestLaw, LexisNexis, E-discovery databases, litigation software
- Familiarity with USITC - Electronic Case Files and Filing procedures. As well as Section 337 investigations conducted by USITC
- Strong interpersonal skills, attention to detail and professionalism
- Ability to maintain and manage multiple deadlines and projects simultaneously
We are a full-service staffing and talent sourcing firm, assisting our client with this direct hire need. Please respond with your WordDoc resume and contact information. Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Executive Associate (Temp to Hire)
Job # 0925bpci
West Oakland, CA
Our client, A long-established child development center in West Oakland, CA is looking to fulfill a temp-to-hire need for an Executive Associate. This position will temp for 12-weeks, and then is expected to convert direct hire with this organization. The position reports full time on-site to our clients West Oakland location.
Employment Type: Full Time Temp-to-Hire | M – F | 8am – 5pm *On-Site*
Pay Rate: $26.00 / Hour
The Executive Associate supports the daily administrative, clerical and operations supports needs to the executive team and board of directors.
Responsibilities:
- Daily monitoring and reporting of attendance and absence requests. Including collaborate with Family Services in the Monthly, Quarterly and Annual reporting of Attendance.
- Executive calendaring of internal meetings, events, and engagements as needed.
- Maintain staff calendar as it relates to certification and permit expiration dates, and monthly reminders as needed
- Routine database administration and updates to internal ACCESS database
- Monitoring and tracking of mandated training and certificates, assisting in arranging required training days. These should be electronically uploaded and tracked, while also making physical copies for employee files and the mandated training folders
- Maintain Inventory records that are aligned with the Finance Office’s depreciation schedule. Including both the CDE and SVDH itemizing purchases and disposals in accordance with revenues used for such purchases.
- Supporting internal staff with technology trouble shooting and audio-visual support. Including general use of iPads, computers, their Office 365 account, and directing with I.T. when problems arise.
- Providing coverage for the Executive Team when colleagues are out of the agency
- Additional administrative, clerical, and special project support to internal departments as needed.
Qualifications:
Qualified candidates must possess an Associate’s degree in business, child development or psychology. Prior experience in a Family Services department is a plus. Proficiency within Microsoft Office Applications (Outlook, Word, Excel, and PowerPoint), with strong ability to learn new systems quickly. ACCESS experience is a plus. Exceptional organizational skills, time management, project management, attention to detail, and a commitment to accuracy to consistently produce high quality work. Sharp interpersonal and communication skills, with an engaging and customer service-oriented mentality.
We are a local Bay Area based staffing and recruiting firm. Interested parties, please respond with your WordDoc resume and contact information. Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
We are a full-service staffing and talent sourcing firm, assisting our client with this temp-to-hire hire need.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temp to Hire
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Legal Business Development Manager - Litigation (Direct Hire)
Job # 0922pci
San Francisco or Palo Alto, CA (Hybrid)
Our client, A large global law firm is looking to fulfill a direct hire need for a Business Development Manager to support the firm’s litigation and investigations practice. This position would report on a hybrid schedule as needed to our client’s downtown San Francisco or Palo Alto office location.
Employment Type: Full Time Direct Hire | M - F | 9am - 5:30pm *Hybrid Reporting as Needed*
Salary: $162,900,000 - $190,000 DOE / Annually (+ Full Benefits Package)
The Business Development Manager will directly support the Litigation & Investigations firmwide practice. The Manager will assist in the implementation of firmwide marketing and business development efforts and initiatives.
Responsibilities:
Practice Group Business Development:
- Serve as primary point of contact for practice group leadership and broader partnership.
- Consult with practice group leadership to develop and coordinate strategic business development plans for assigned groups and individuals, including fiscal year plans and specific business development initiatives; manage the implementation and execution of these plans and initiatives, and measure outcomes.
- Lead on annual practice group budget development and manage approved budgets.
- Attend regular practice group meetings with the Firm’s Management Committee; coordinate preparation for meetings with Practice leadership, reporting on business development activities and progress against business plans, analyzing monthly financial data, opportunity reports, current workloads, new matters, and lawyer activity.
- Direct practice group response process for RFP and pitch opportunities, including development of customized, client specific pitch materials. Track opportunity origination and win/loss record.
- Provide strategic business development to leadership focused on the generation of new business leads, expansion of existing clients, and identification and pursuit of cross-selling opportunities, including conception of new projects and initiatives.
- Plan and provide strategic support to business development events: Seminars, webinars, and client events.
- Shared responsibility of training and development of broader team in all BD firm best practices and operations. Including RFPs, Events, Client Alerts, Content Management, activity tracking
Marketing & Communications:
- Identify and research into potential profile-raising activities including sponsorships and speaking opportunities to make recommendations as to potential Firm engagement in line with budget.
- Coordinate specialist tracking of practice experience and successes for use in practice materials, on the website, in pitches and proposals, practice descriptions and lawyer biographies.
- Manage and coordinate the updating of website content, brochures, and other external communication pieces, with our Content team.
Qualifications:
Qualified candidates should have a bachelor’s degree in marketing, communications, or related field of study. An MBA or JD is a plus. Must possess a minimum of five years in professional service marketing and business development. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Suite, and InterAction, Salesforce, Pardot. Exemplary interpersonal, written, and oral skillset. Ability to multitask and manage multiple project timelines and tight deadlines. Possesses strong leadership qualities with a proactive and team-oriented working style.
We are a local staffing service assisting our client with this direct hire need. Please respond with a resume and contact information.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Docket Clerk (Direct Hire)
Job # 0922bpci
California (Remote)
Our client, a corporate full-service law firm, is looking to fulfill a direct hire need for a remote Docket Clerk to support the firm’s California based Offices. This role works within Pacific Time Zones in a fully remote capacity.
Employment Type: Direct Hire | M – F | 9am – 5:30pm *Remote*
Pay Rate: $58,600 - $95,000 / Annually DOE (+ Full Benefits)
This Docket Clerk will be responsible for providing oversight to the Firm's CA office docket/calendar management procedures. Including both California state and federal cases via routine docket and data entry, database maintenance, and correspondences with legal teams as needed.
Responsibilities:
- Routine Data entry regarding docket dates from court documents, correspondence and ensures appropriate maintenance of data input via CourtAlert system
- Daily preparation of reports from the docketing system. Including week by week lawyer deadlines reports and other case specific reports
- Provides support and oversight for information workflows related to scheduling, calendaring, and procedures in litigation matters in the CA offices
- Evaluates processes and recommends improvements to the current systems and procedures relating to CA docketing
- Additional ad-hoc support related to litigation scheduling, court rules from lawyers and staff. Including CA state and federal ECF, pleadings and court papers filings, and case record file access and administration
Qualifications:
- Minimum two years of prior docketing experience within mid-sized to large law firm organization. A bachelor’s degree is not required, however, it is highly desired in this role. Prior experience as a paralegal is a plus.
- Working knowledge of CA state and Federal court procedures and rules
- Working proficiency in CourtAlert Docketing software and MS Office Applications (Outlook, Word, Excel, and PowerPoint)
- Excellent organizational skills and attention to detail
- Must be available to work additional hours/overtime as needed
- Demonstrates use of good judgment and good interpersonal communication skills. Balances competing priorities and works efficiently under the pressure of meeting multiple deadlines with frequent interruptions
We are a local Bay Area based staffing service assisting our client with this temporary need. Please respond with resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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