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Client Account Assistant - Legal Billing (Direct Hire) - NEW OPPORTUNITY
Job # 0726pci
San Francisco, CA
Our client, A well-established multinational law firm is looking to fulfill a need for a direct hire Client Account Assistant (Legal Billing Assistant). This role operates fully remote, with the possibility for onsite reporting to the downtown San Francisco (Embarcadero Center) office, as needed for local or firm wide office meetings, trainings, evets, etc.
Employment Type: Full Time Direct Hire | M - F | 8am - 5pm *Non-Exempt*
- Remote - With the possibility for occasional onsite reporting to the downtown San Francisco office, regarding office/firm meetings, trainings, evets, etc.
- Availability for overtime as needed
Pay Range: $31.00 - $33.00 / Hour DOE (+Benefits) | $64,450 – $64,350 / Annually
Responsibilities:
- Manage the distribution, tracking, preparation, processing, and submission of client bills (electronic and paper copy) for assigned attorneys
- Responsive and accurate assistance to attorneys, clients, and staff in resolving billing problems. Providing research and analysis, while monitoring all inquiries regarding past and present billing
- Submit electronically billed invoices on behalf of attorney for expensing and payment
- File and prepare the past monthly billing for scanning and internal filing
- Review engagement letters and billing structure pertaining to special financial agreements
- Maintain client database with routine updates and audits for accuracy of billing rates, special billing fees and financial arrangements
- Provide guidance on firm best practices of billing systems and procedures to new billing attorneys as needed
- Generate ad-hoc reports and billing history for attorneys, secretaries and clients as requested
Qualifications:
Qualified candidates should have a bachelors in accounting, finance or business fiend of study preferably At least one year of prior billing or accounting role. Law firm experience is highly desired. Proficiency in MS Office Suite with strong working knowledge of Excel functions, and abilities in 10-key. Knowledge of Adobe and iManage preferred. Previous 3E (Thompson Reuters), Clio, bill.com or other e-billing software experience is required. Strong time management skills with sharp attention to detail. Must possess a high level of professionalism, and ability to support a fast-paced environment and prioritize scope of work as needed. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a local Bay Area based staffing service assisting our client with this direct hire need. Please respond with resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Tyle: Direct Hire
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Accounting Assistant (Temp to Hire / Direct Hire)
Job # 0726bpci
West Oakland, CA
Our client, A long-established and reputable nonprofit youth day home (preschool), located in Oakland, CA is looking to fulfill the need for a temp to hire or direct hire Accounting Assistant. This position reports on site to the West Oakland campus (8th Street). If temp to hire, the assignment would be temp for at least twelve weeks, prior to any direct hire conversion with this client.
Employment Type: Temp to Hire Full Time | M-F | 8:30am – 5:30pm PT
- Onsite Reporting
Pay Rate: $32.00 / Hour ($35.00 – $40.00 / Hour once direct hire DOE + Full Benefits)
Responsibilities:
- Perform data-entry and process accounts payable, complete E-bank deposits promptly
- Review and categorize A/P invoices accurately
- Handle online 401K contribution/loan deposits, generate deposit invoices, and update contribution/loan spreadsheets
- Support bi-weekly payroll processing, update vacation/sick leave balances, and maintain PAYCHEX time-off records
- Draft monthly credit card expense statements with GL coding, gather receipts, and create purchase orders as needed
- Support the controller during annual audits, tax filings, and state report preparations.
- Update monthly trade confirmation statements for investment accounts
- Generate invoices for cash reimbursements
- Review annual health insurance records and ensure accurate updates in the PAYCHEX system, making periodic adjustments as needed
- Organize grantor information, create Excel worksheets to track individual grants, and update expense spreadsheets accordingly
- Maintain spreadsheets for 401K payments and CCTR/CSPP teacher wages for annual audits
- Prepare AP transactions report for Positive Pay
- Establish relationships with vendors with communication via email, mail, and phone as required.
Qualifications:
Qualified candidates should have a minimum of one to two years’ prior work experience in AP/AR, bookkeeping, accounting or billing related role. A four-year bachelor’s degree with concentration in Finance, Accounting or Business Management is highly desired. Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) is required. Technical abilities in 10-key are preferred. Strong knowledge of QuickBooks or similar accounting software is essential. The ideal candidate will demonstrate strong interpersonal and communication skills, with an adaptable demeanor. They should exhibit strong organizational skills, meticulous attention to detail, and a commitment to accuracy in their daily tasks. A candidate who is accountable, team-oriented, and positive will thrive in this role.
We are a local Bay Area, CA based staffing service assisting our client with this temp to hire need. Please respond with resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Tyle: Temp to Hire, Direct Hire
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Evening Litigation Secretary (Direct Hire)
Job # 0725pci
San Francisco, CA
Our client, A well-established multinational law firm located in downtown San Francisco (Pine St.), is looking the fulfill the need for a direct hire evening Litigation Secretary. This position reports for half of the “shift” in office, with the second half working from home.
Employment Type: Full Time Direct Hire | M - F | 3pm – 12am PT
- First half of “Shift” working onsite, while second half will be WFH
- Flexibility for OT as needed
Pay Rate: $115,000 – $130,000 / Annually (+ Full Benefits)
This legal secretary will be responsible for a wide scope of overflow administrative support needs to Litigation practice Partners and Associates. Including filings (State & Federal), drafting/proofing legal documents, calendaring support and coordinating with vendors.
Responsibilities:
Administrative support:
- Attorney calendar management (via Outlook) with input of upcoming litigation related deadlines and filing dates, client meetings, firm deadlines and personal time
- Maintain inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and processing on behalf of attorney. Including processing check or payment requests for any vendor services as arise
- Initiate conflict checks, and new client intake with subsequent client profile buildout in practice management software
- Attorney billable hour tracking and entry and drafting client bills
- Support to special projects or ad-hoc clerical tasks as arise
Document Management:
- Draft, finalize and maintain various documents including general correspondence, memos, TOC/TOAs, discovery and response. Legal shells (notices, pleadings, motions, discovery & response, proposed orders, extensions, dismissals).
- Filing within State and Federal Courts via vendor services and E-Filing in Pacer/ECF. Utilizing legal database for docketing litigation items in addition to court related research as needed
- Administrator to document management system with upkeep and tracking of case/matter related documents
Qualifications:
Qualified candidates should have a minimum of four to five years’ prior secretarial experience directly supporting Litigation. Minimum of an associate’s degree. Proficiency in MS Office Suite and Adobe. Experience in practice management software and document management systems (NetDocs, iManage, etc.). Knowledge of expense management systems (ChromeRiver, Concur, Expensify, etc.) Working knowledge of California State and Federal court E-filing rules and procedures. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high-level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a local Bay Area based staffing service assisting our client with this direct hire need. Please respond with resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Tyle: Direct Hire
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Nonprofit Legal Secretary (Direct Hire)
Job # 0725bpci
San Francisco, CA
Our client, A reputable and highly regarded tech advisory nonprofit is looking the fulfill the need for a direct hire Legal Secretary. This role reports on a hybrid basis with Tuesday through Thursday reporting on site, to the San Francisco office located near the Civic Center.
Employment Type: Full Time Direct Hire | M - F | 9am – 5pm PT *Non-Exempt*
- Hybrid: Three days in office (Tues – Thurs)
- Availability for overtime as needed
Pay Rate: $90,000 - $110,000 / Annually (+ Full Benefits)
This legal secretary will be responsible for supporting the administrative needs of around five in-house attorneys, working collaboratively with additional legal support staff to this department daily.
Responsibilities:
Administrative Assistance:
- Manual calendaring and input of all litigation, appellate, filing and discovery due dates. In addition to attorney and client meetings, project deadlines, PTO, organization deadlines, etc.
- Monitor litigation dockets and proactively calendar dates triggered by motion practice, orders, scheduling orders as needed
- Initiate conflict checks via conflicts database, and draft retainer documents
- Track, submit and report case costs, attorneys’ expenses for reimbursement, payment requests for any vendor services via Excel spreadsheets
- Attorney ECF account administration and tracking of admissions
- Support to ad-hoc attorney projects or needs such as research, drafting reports, word processing, business development planning, etc.
Document Preparation & Management:
- Draft, finalize and maintain various documents including general correspondence, memos, TOC/TOAs, discovery and response. Legal shells (notices, pleadings, motions, discovery & response, proposed orders, extensions, dismissals). In addition to Service of process documents and arranging service of process
- Prepare and maintain legal binders with routine updates throughout case lifecycle
- Filing within State and Federal Courts. Coordinating with filing vendors (truefiiling), and E-Filing for federal cases via ECF
Qualifications:
Qualified candidates should have a minimum of three to four years’ prior secretarial experience supporting Litigation. A 4-year bachelor’s degree is required. Proficiency in MS Office Suite (Outlooks, Word, Excel, PowerPoint) and Adobe Acrobat is essential. Strong word processing abilities with strong attention to detail, accuracy and standard. Through knowledge of California State and Federal court filing rules and procedures. Excellent communication, organizational, and time management skills are essential. Comfort in supporting a fast-paced environment with prioritization of assignments and projects accordingly. Candidates must exhibit a client-service mindset, with a collaborative and positive approach to their work.
We are a local Bay Area based staffing service assisting our client with this direct hire need. Please respond with resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Tyle: Direct Hire
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Corporate Secretary (Direct Hire) -- NEW OPPORTUNITY
Job # 0724pci
San Francisco, CA
Our client, A well-established multinational law firm located in downtown San Francisco (Pine St.), is looking the fulfill the need for a direct hire Corporate Secretary. This role reports on a hybrid basis (three days in office), to the downtown San Francisco office location.
Employment Type: Full Time Temp to Hire | M - F | 8:45am – 5:15pm
- Hybrid Reporting: Tuesday – Thursday in office
Pay Rate: $100,000 - $124,000 / Annually (+ Full Benefits)
This corporate secretary will work closely with one Private Equity partner in daily administrative support needs including calendaring, travel coordination, client engagement, legal drafting and documents management
Responsibilities:
Administrative support:
- Managing attorney and practice group calendar with relevant case filing deadlines, attorney and client meetings (in-person & virtual), project or firm deadlines, PTO, etc.
- Coordinate travel planning and agenda for attorneys. Including lodging, flight/car, food and meetings services as requested
- Actively monitor docket and work collaboratively with docketing department to ensure all deadlines and calendaring items are up to date
- Oversee inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking, processing and managing on behalf of attorney for client, travel or business development related opportunities
- Initiate new client conflict checks, open and close client matters and prepare engagement letters
- Attorney billable hour tracking, entry and drafting of client prebills within time/billing systems for further accounting
- Support to special projects, legal research or ad-hoc clerical tasks as arise
Document Management & Preparation:
- Draft, revise, and finalize a variety of corporate documents such as contracts, agreements, transactional documents, compliance materials, closing documents, and audit letters
- Assist in compiling pre-closing documents and preparing sets of executed documents for multiple signatures and amendments.
- Perform e-filing requirements within Secretary of State office, as well as federal, state, and local courts.
- Maintain document management system with upkeep and tracking of case/matter related documents
Qualifications:
Qualified candidates should have a minimum of four years’ prior secretarial experience directly supporting Private Equity (preferred), Corporate & Securities or M&A practice. Minimum of an associate’s degree. Proficiency in MS Office Suite and Adobe. Experience in practice management software and document management systems (NetDocs, iManage, etc.). Knowledge of expense management systems (ChromeRiver, Concur, Expensify, etc.) Working knowledge of California State and Federal court E-filing rules and procedures. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high-level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Tyle: Direct Hire
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Client Account Specialist (Direct Hire)
Job # 0724bpci
San Francisco, Palo Alto, Los Angeles, San Diego
Our client, A well-established multinational law firm in Downtown San Francisco is looking to fulfill a need for a direct hire Client Account Specialist. This position supports billing and client account needs based out of the firms San Francisco, Palo Alto, Los Angeles or San Diego based office location. This role operates fully remote, with the possibility for onsite reporting as needed for local or firm wide office meetings.
Employment Type: Full Time Direct Hire | M - F | 8am - 5pm *Remote*
Pay Range: $35.00 - $46.00 / Hour DOE (+Benefits) | $68,250 - $89,700 / Annually
Responsibilities:
- Responsible for all phases of attorney billing. Including the logging, preparation, processing, and mailing of client billing
- Responsive and accurate assistance to attorneys, clients, and staff in resolving billing problems. Providing research and analysis, while monitoring all inquiries regarding past and present billing
- Provide guidance on firm best practices re billing systems and procedures to new billing attorneys as needed
- Submit electronically billed invoices on behalf of assigned attorneys
- File and prepare the past monthly billing for electronic scanning
- Review engagement letters and billing structure pertaining to special financial agreements
- Maintain client billing/accounting database with routine updates and audits for accuracy of billable rates, special billing fees and financial arrangements
- Willingness to support overtime as needed
Qualifications:
Qualified candidates should possess a bachelor’s or associates in relevant field of study (Accounting, Economics). At least two to three years of prior legal billing or Accounts Payable/ Receivable work experience. Law firm experience is highly desired. Proficiency in MS Office Suite with knowledge of Excel, and strong abilities in 10-key. Knowledge of Adobe and iManage preferred. Previous 3E (Thompson Reuters), Clio or other e-billing software experience is required. Strong time management skills with sharp attention to detail. Must possess a high level of professionalism, and ability to support a fast-paced environment and prioritize scope of work as needed. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a local Bay Area based staffing service assisting our client with this direct hire need. Please respond with resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Tyle: Direct Hire
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Litigation Secretary (Direct Hire)
Job # 0723pci
San Francisco, CA
Our client, A well-established multinational law firm located in downtown San Francisco (Pine St.), is looking the fulfill the need for a direct hire Litigation Secretary. This role reports on a hybrid basis (three days in office), to the downtown San Francisco office location.
Employment Type: Full Time Direct Hire | M - F | 8:45am – 5:15pm PT
- Hybrid: Three days in office
Pay Rate: $90,000 - $125,000 / Annually (+ Full Benefits)
This legal secretary will be responsible for a wide scope of administrative and clerical responsibilities to Litigation practice Partners and Associates.
Responsibilities:
Administrative support:
- Attorney calendar management (via Outlook) with coordination of travel arrangements and any client services as needed
- Maintain inbox and incoming client correspondence via email, phone, and certified mail
- Expense processing on behalf of attorney. Including processing check or payment requests for any vendor services as arise
- Initiate conflict checks, and new client/matter steps with client profile buildout in practice management software
- Attorney billable hour tracking and entry for client billing
- Support to special projects or ad-hoc clerical tasks as arise
Document Management:
- Prepare, draft, and finalize various documents including internal, external and client correspondence. Drafting memos and legal documents such as TOA/TOCs as needed
- E-filing within State and Federal Courts. Utilizing legal database for docketing procedures
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Administrator to document management system with upkeep and tracking of case/matter related documents
Qualifications:
Qualified candidates should have a minimum of four years’ prior secretarial or legal assistant experience directly supporting Litigation. Minimum of an Associates degree. Proficiency in MS Office Suite and Adobe. Experience in practice management software and document management systems (NetDocs, iManage, etc.). Knowledge of expense management systems (ChromeRiver, Concur, Expensify, etc.) Working knowledge of California State and Federal court E-filing rules and procedures. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high-level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a local Bay Area based staffing service assisting our client with this direct hire need. Please respond with resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
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Corporate Paralegal (Direct Hire)
Job # 0723bpci
Palo Alto, CA
Our client, A large multinational law firm is looking to fulfill a direct hire need for a Corporate Paralegal. This position reports on a hybrid basis to the firm’s Palo Alto office location (near Page Mill Road).
Employment type: Full Time Direct Hire | M - F | 9am -5:30pm
- Hybrid Reporting
- Flexibility for overtime as needed
Salary: $115,000 – $170,000 / Annually (+ Benefits)
Responsibilities:
- Prepare, finalize and manage various corporate documents for attorney review. Including documents related to the formation and dissolution of various corporate entities, initial public offerings, financing documents, foreign qualifications and UCC financing statements
- Coordinate corporate closings and support post-closing tasks. Including filing and tracking of transaction documents within federal, state, and local authorities as necessary
- Support in SEC filings, confidential treatment requests, and registration statements
- Conduct corporate and securities legal research via Westlaw, Lexis and Blue Sky
- Routine correspondence and updates with lawyers regarding the status of client filings, corporate closing steps, transaction stages and legal research
- Ad-hoc and special project support to the legal team as arise
Qualifications:
Qualified candidates must possess a 4-year college degree, in addition to an ABA-Approved paralegal certification. A graduate level degree or JD is a plus. A minimum of five to ten years of paralegal experience supporting Corporate & Securities, Private Equity or M&A Transactions practice group. Proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, eProsper, Carta, DocuSign is required in this role. Must have exceptional professionalism, and ability to support a fast-paced environment while being able to prioritize work and tasks adherent to deadlines. An accountable, self-starter with a proactive and positive approach to daily work is highly desired.
We are a local Bay Area based staffing service assisting our client with this direct hire need. Please respond with resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Administrative Assistant (Direct Hire)
Job # 0722pci
Century City, CA - Los Angeles
Our client, A well-established multinational law firm in Century City - Los Angeles is looking to fulfill a direct hire need for a Legal Assistant to support one Regulatory practice partner desk. This position reports on a hybrid (Tues - Thurs in office) basis to the firm’s Los Angeles – Century City office location.
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid: Tuesday – Thursday in office
Pay Rate: $73,000 - $102,000 / Annually DOE (+Benefits) *Non-Exempt*
Responsibilities:
Administrative support:
- Attorney calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, deploying A/V equipment and accommodations via reservations database and IT team
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Coordination and support of assignment attorney business development engagements and opportunities
- Support to special projects or initiatives that might arrive to practice group and assignment attorney
Document Preparation & Management:
- Prepare, draft, and finalize various documents including general client and internal correspondence, memoranda, and legal documents
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize iManage document management system as a central repository for all matter and client related documents
Qualifications:
Qualified candidates should have at least two to five years’ legal secretary or assistant experience. A high school diploma (or equivalent) is required, and higher degree is a plus. Proficiency in MS Office Suite with experience in iManage (or document management systems), Adobe Acrobat, and legal billing software (InTapp, 3E). Strong word processing skills with sharp attention to detail. Must possess adept time management skills, professionalism, and ability to support a fast-paced environment while prioritizing scope of work. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a local Bay Area based staffing service assisting our client with this direct hire need. Please respond with resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Senior IT Services Technician (Direct Hire)
Job # 0722bpci
Palo Alto, CA
Our client, A well-established multinational law firm in Palo Alto (Near Page Mill Road), is looking to fulfill a direct hire need for a Senior IT Services technician. This position reports onsite five days a week to the Palo Alto office location. Flexibility for on-call support with the IT department as needed.
Employment Type: Full Time Direct Hire | M - F | 8:30am – 5pm PT
- Onsite reporting
- On-call flexibility as needed
Pay Rate: $80,300 – $113,000 DOE (+ Benefits) *Non-Exempt*
The Senior IT Technician will be leading local IT operations and providing a high-quality technology experience for our lawyers, staff, practice groups, and clients. This technician serves as an extension to the Infrastructure, Applications, and Service Management IT teams, providing local technical knowledge, troubleshooting, and systems support.
Responsibilities:
- Supports the IT Regional Manager to uphold the local IT experience, delivering a service that is both responsive to identified incidents and proactive in continuously improving the Firm’s technology solutions.
- Serves as an extension of the Firm’s IT Help Desk, leading L1 / L2 support at a local level for regional staff and providing continuity in escalation support with other IT service and solution teams.
- Leads the response for IT service and support calls in regional offices, providing technical support for local staff.
- Diagnoses and resolves technology problems reported by end-users in a timely manner.
- Manages the lifecycle of regional technology, both for end-users as well as the Firm’s offices and facilities.
- Configures and deploys end-user and office devices, including but not limited to laptops, printers, and handheld devices as an extension of the centralized Desktop Services team.
- Participates in identifying and supporting delivery of proactive maintenance and upgrades to Firm appliances and systems in partnership with IT solution owners.
- Performs miscellaneous technical support tasks and special technical projects as assigned by the Regional IT Manager.
- Supports the technology-related needs of Facility upgrade projects.
- Leads the identification of continuous improvement opportunities for tiered support services in coordination with Regional Management and centralized IT teams.
- Supports the measurement and reporting of services to evaluate effectiveness and demonstrate value to the Firm.
- Participates in identifying known technology problems, partnering with IT teams to both remediate and document knowledge articles to prevent issues from arising in the future.
- Participates in administrating, monitoring, troubleshooting, and supporting the Firm’s regional endpoints, appliances, and devices.
- Serves as an extension of the centralized AV team as needed to enable Firm collaboration and conferencing.
- Maintains departmental records in accordance with policies and procedures.
- Submits all required paperwork and reports accurately and on time.
- Manages maintenance contracts with various vendors as an extension of the Regional IT Manager.
- Recognizes the importance of effective client service and presents the Firm in a positive light.
- Successfully sets priorities, performs tasks in an orderly fashion, and meets time deadlines.
- Stays current with changing priorities; willing and able to take on new tasks and responsibilities and learn new technology.
Qualifications:
Qualified candidates should have a college degree in Computer Science, Information Systems, or related technical study. Possess a minimum of five years’ experience in a professional service oriented organization. Technical certifications (MCSE, Cisco CCNA, etc.), are highly preferred. Expertise in Windows 10 (and later) as well as MS 365 Applications. Knowledge of troubleshooting and supporting end-user devices (PCs, Laptops, Printers, etc.). Including conference center audio visual related equipment. Strong knowledge of routers, switches, and networking equipment. As well as LAN Infrastructure, firewalls, and VPN services. Experience in Citrix remote operating system. Knowledge of telephone/voicemail systems, and basic software application installation for new technical equipment onboarding. Ability to work in confined space, lift to 50 pounds and utilize various hand tools. Must possess a high-level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired. In addition to strong communication skills, with ability to provide support and information concisely and accurately.
We are a local Bay Area, CA based staffing service assisting our client with this direct hire need. Please respond with resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Litigation Secretary (Direct Hire)
Job # 0719pci
San Francisco, CA
Our client, A well-established multinational law firm located in downtown San Francisco (Pine St.), is looking the fulfill the need for a direct hire Litigation Secretary. This role reports on a hybrid basis (three days in office), to the downtown San Francisco office location.
Employment Type: Full Time Direct Hire | M - F | 8:30am – 5:30pm PT
- Hybrid: Three days in office
Pay Rate: $90,000 - $125,000 / Annually (+ Full Benefits)
This legal secretary will be responsible for a wide scope of administrative and clerical responsibilities to Litigation practice Partners and Associates.
Responsibilities:
Administrative support:
- Attorney calendar management (via Outlook) with coordination of travel arrangements and any client services as needed
- Maintain inbox and incoming client correspondence via email, phone, and certified mail
- Expense processing on behalf of attorney. Including processing check or payment requests for any vendor services as arise
- Initiate conflict checks, and new client/matter steps with client profile buildout in practice management software
- Attorney billable hour tracking and entry for client billing
- Support to special projects or ad-hoc clerical tasks as arise
Document Management:
- Prepare, draft, and finalize various documents including internal, external and client correspondence. Drafting memos and legal documents such as TOA/TOCs as needed
- E-filing within State and Federal Courts. Utilizing legal database for docketing procedures
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Administrator to document management system with upkeep and tracking of case/matter related documents
- Maintain and update any trial related binders
Qualifications:
Qualified candidates should have a minimum of four years’ prior secretarial or legal assistant experience directly supporting Litigation. Minimum of an Associates degree. Proficiency in MS Office Suite and Adobe. Experience in practice management software and document management systems (NetDocs, iManage, etc.). Knowledge of expense management systems (ChromeRiver, Concur, Expensify, etc.) Working knowledge of California State and Federal court E-filing rules and procedures. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high-level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a local Bay Area based staffing service assisting our client with this direct hire need. Please respond with resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Assitant (Direct Hire)
Job # 0719bpci
Century City, CA - Los Angeles
Our client, A well-established multinational law firm in Century City - Los Angeles is looking to fulfill a direct hire need for a Legal Assistant. This position reports on a hybrid (Tues - Thurs in office) basis to the firms Los Angeles – Century City office location.
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid: Tuesday – Thursday in office
Pay Rate: $73,000 - $102,000 / Annually DOE (+Benefits) *Non-Exempt*
Responsibilities:
Administrative support:
- Attorney and shared practice group calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, deploying A/V equipment and accommodations via reservations database and IT team
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Coordination and support of assignment attorney business development engagements and opportunities
- Support to special projects or initiatives that might arrive to practice group and assignment attorney
Document Preparation & Management:
- Prepare, draft, and finalize various documents including general client and internal correspondence, memoranda, and legal documents
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize iManage document management system as a central repository for all matter and client related documents
- Supports word processing and transcription as needed
Qualifications:
Qualified candidates should have at least two years’ legal secretary or assistant experience. A minimum of one to two years of practice background in Bankruptcy or Litigation is required. A 4-years bachelor’s degree is highly desired, and a high school diploma is required. Proficiency in MS Office Suite with experience in iManage (or document management systems), Adobe Acrobat, and legal billing software (InTapp, 3E). Strong word processing skills with sharp attention to detail. Must possess adept time management skills, professionalism, and ability to support a fast-paced environment while prioritizing scope of work. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a local Bay Area based staffing service assisting our client with this direct hire need. Please respond with resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Business Development Specialist - Regulatory (Direct Hire)
Job # 0718pci
Los Angeles - Century City, New York City, Washington D.C.
Our client, A large corporate global law firm is looking for an experienced Business Development Specialist to fulfill a direct hire need. This position would report on a hybrid schedule as needed to the firms Los Angles – Century City, New York City or Washington D.C. office location.
Employment Type: Full Time Direct Hire | M - F | 9am - 5:30pm *Hybrid Reporting*
- Hybrid: Tuesday – Thursday onsite (Flexibility depending on office location)
Salary Range:
- $98,700 - $115,000 (Los Angeles based) DOE / Annually (+ Full Benefits)
- $103,300 - $118,00 (NY based) DOE / Annually (+ Full Benefits)
- $98,600 – $115,000 (Washington D.C. based) DOE / Annually (+ Full Benefits)
The Business Development Specialist will support the regulatory practices. The specialist will assist in the implementation of firmwide marketing and business development plans and initiatives. In connection with securing new clients, strengthening existing relationships, and increasing the overall activity of practice.
Responsibilities:
- Draft custom pitches and RFP responses supporting Regulatory practice partners, associates, and client teams
- Support the development and execution of marketing and business development plans, industry group plans, and Firm wide initiatives to advance group goals.
- Maintain up-to-date practice group experience and representative matters for proposals, directory submissions, website, and marketing material updates
- Cross-Department coordination with firmwide events team to coordinate and implement client webinars, roundtables, CLEs and other events. Including organization of event lifecycle from pre-event to post-event tasks
- Coordinate lawyer participation in conferences, seminars, forums, sponsorships, and speaking and writing opportunities, and ensure effective participation
- Develop and maintain client mailing lists, directories and contact information in database
- Tracking client development activities, efforts, and results via in-house database
- Monthly internal reporting on previous and upcoming business development activities, success factors and assessments
- Coordinate and draft submissions for relevant practices for directory listings and awards/recognitions including Chambers
- Collaboration with the communications team to develop group marketing materials, including client alerts, website content, newsletters, brochures, and thought leadership material. Including the use of print/digital materials
Qualifications:
Qualified candidates should have a bachelor’s degree in marketing, communications, or business-related field of study. Minimum of two to three years of experience in a professional-services organization with role in marketing/business development. Proficiency in Microsoft Office Applications, Adobe Suite, and InterAction client engagement software. Exemplary interpersonal, written, and oral skillset. Ability to multitask and manage multiple project timelines and tight deadlines with composure. Possesses strong leadership qualities with a proactive and team-oriented working style.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your WordDoc resume and contact information.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Senior Corporate Paralegal (Direct Hire)
Job # 0717pci
San Francisco, Palo Alto, Los Angeles - Century City (Hybrid)
Our client, A large corporate law firm located in downtown San Francisco, is looking to fulfill a direct hire need for a Senior Corporate Paralegal. This position reports in a hybrid basis (Tues – Thurs in office) to the firms California office locations in downtown SF, Palo Alto or Century City, Los Angeles.
Employment Type: Direct Hire | M - F | 9am -5:30pm
- Hybrid: Tuesday - Thursday in office
- Flexibility for OT as needed *Non-Exempt*
Salary Range: $87,500 – $170,000 (SF, Palo Alto or LA Based) / Annually (+ Full Benefits)
This Senior Corporate Paralegal will directly assist partners and associates in all aspects of transactional practice support as well as general corporate housekeeping and projects.
Responsibilities:
- Prepare, draft and finalization of various corporate documents for lawyer review. Including documents related to the formation and dissolution of various corporate entities, financing documents, M&A transactions, foreign qualifications and UCC financing statements
- Support in various SEC filings including Form D filings, confidential treatment requests, and registration statements
- Analysis and reporting of information as it pertains to corporate transactions for lawyer review
- Routine correspondence and coordination of transaction tasks/steps with lawyer team, clients, advisors, and other parties as needed
- Conduct corporate and securities legal research via Westlaw, LexisNexis, and similar online research databases
- Coordinate corporate closings and support post-closing tasks. Including filing and tracking of transaction documents within federal, state, and local authorities as necessary
- Routine correspondence and updates with lawyers regarding status of tasks/projects, and any pending items or steps
- Ad-hoc and special project support to the supervising paralegal and attorney team as needed
Qualifications:
- A 4-year college degree is required in this role. Possessing a graduate level degree or JD is a plus in this role
- A minimum of three to five years of large firm experience in Corporate & Securities, Private Equity or M&A Transactions. In-house corporate experience within fortune 1000 company will be highly considered
- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and Adobe Suite
- Must possess exceptional interpersonal skillset, with strong attention to detail and time management
- Strong professional decorum and ability to work well within a team
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updates WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Senior Litigation Paralegal (Direct Hire)
Job # 0717bpci
San Francisco, Palo Alto or Los Angeles - Century City (Hybrid)
Our client, A large corporate law firm is looking to fulfill a direct hire need for a Senior Litigation Paralegal. This position reports in a hybrid capacity, and would support this firm's San Francisco, Palo Alto or Los Angeles (Century City) office location.
Employment type: Direct Hire | M-F | 9am -5:30pm *Hybrid*
- Hybrid: Tuesday - Thursday in office
- Flexibility for OT as needed *Non-Exempt*
Salary: $87,500 – $140,000 / Annually (+ Benefits)
This Senior Paralegal will act as the lead on large, complex cases and provide case management, task delegation, and informal mentorship to junior paralegals and staff.
Responsibilities:
- Oversee various elements of litigation case management. Including file management, discovery, and trial activity
- Initiate a case calendaring system to track filings and deadlines. Including providing reminders and reports of upcoming deadlines or items
- Task and responsibility delegation to junior paralegals and other support staff as needed on large or complex litigation matters in all phases of trial
- Routine correspondence with outside entities (courts, government agencies, expert witnesses, corporations, vendors and other counsel) to gather information or coordinate trial or arbitration related activities
- Liaison between case team lawyers and support staff as needed to ensure that case related tasks and service are meeting firm and team expectations
- Draft, review, and analyze various legal documents as requested.
- Routine legal research as needed via attorney request and oversight
- Provide formal and informal guidance and training to junior paralegals regarding litigation procedures and firm best practices
- Ad-hoc projects and tasks to the case team as needed
Qualifications:
- A 4-year college degree is required in this role. A paralegal certification is a plus
- 5+ years’ experience of large-firm litigation experience, or mid-sized to specialized litigation firm
- Proficient in all phases of litigation: Intake, Discovery, and Trial
- Experience preparing and attending trials/arbitrations/hearings. Experience coordinating trial/arbitration logistics: Workspace, setting-up remote office space, and coordinating with outside vendors or contacts
- Available to work overtime, and travel as need on a case-basis
- Proficiency in MS Office (Outlook, Excel, PowerPoint), Adobe Suite, WestLaw, LexisNexis, E-discovery databases, litigation software
- Familiarity with USITC - Electronic Case Files and Filing procedures. As well as Section 337 investigations conducted by USITC
- Strong interpersonal skills, attention to detail and professionalism
- Ability to maintain and manage multiple deadlines and projects simultaneously
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updates WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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