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Senior IT Services Technician (Direct Hire)

Job # 0621pci

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Palo Alto, CA

Our client, A well-established multinational law firm in Palo Alto (Near Page Mill Road), is looking to fulfill a direct hire need for a Senior IT Services technician. This position reports onsite five days a week to the Palo Alto office location. Flexibility for on-call support with the IT department as needed.

Employment Type: Full Time Direct Hire | M - F | 8:30am – 5pm PT

  • Onsite reporting
  • On-call flexibility as needed

Pay Rate: $80,300 – $113,000 DOE (+ Benefits) *Non-Exempt*

The Senior IT Technician will be leading local IT operations and providing a high-quality technology experience for our lawyers, staff, practice groups, and clients. This technician serves as an extension to the Infrastructure, Applications, and Service Management IT teams, providing local technical knowledge, troubleshooting, and systems support.

Responsibilities:

  • Supports the IT Regional Manager to uphold the local IT experience, delivering a service that is both responsive to identified incidents and proactive in continuously improving the Firm’s technology solutions.
  • Serves as an extension of the Firm’s IT Help Desk, leading L1 / L2 support at a local level for regional staff and providing continuity in escalation support with other IT service and solution teams.
  • Leads the response for IT service and support calls in regional offices, providing technical support for local staff.
  • Diagnoses and resolves technology problems reported by end-users in a timely manner.
  • Manages the lifecycle of regional technology, both for end-users as well as the Firm’s offices and facilities.
  • Configures and deploys end-user and office devices, including but not limited to laptops, printers, and handheld devices as an extension of the centralized Desktop Services team.
  • Participates in identifying and supporting delivery of proactive maintenance and upgrades to Firm appliances and systems in partnership with IT solution owners.
  • Performs miscellaneous technical support tasks and special technical projects as assigned by the Regional IT Manager.
  • Supports the technology-related needs of Facility upgrade projects.
  • Leads the identification of continuous improvement opportunities for tiered support services in coordination with Regional Management and centralized IT teams.
  • Supports the measurement and reporting of services to evaluate effectiveness and demonstrate value to the Firm.
  • Participates in identifying known technology problems, partnering with IT teams to both remediate and document knowledge articles to prevent issues from arising in the future.
  • Participates in administrating, monitoring, troubleshooting, and supporting the Firm’s regional endpoints, appliances, and devices.
  • Serves as an extension of the centralized AV team as needed to enable Firm collaboration and conferencing.
  • Maintains departmental records in accordance with policies and procedures.
  • Submits all required paperwork and reports accurately and on time.
  • Manages maintenance contracts with various vendors as an extension of the Regional IT Manager.
  • Recognizes the importance of effective client service and presents the Firm in a positive light.
  • Successfully sets priorities, performs tasks in an orderly fashion, and meets time deadlines.
  • Stays current with changing priorities; willing and able to take on new tasks and responsibilities and learn new technology.

Qualifications:

Qualified candidates should have a college degree in Computer Science, Information Systems, or related technical study. Possess a minimum of five years’ experience in a professional service oriented organization. Technical certifications (MCSE, Cisco CCNA, etc.), are highly preferred. Expertise in Windows 10 (and later) as well as MS 365 Applications. Knowledge of troubleshooting and supporting end-user devices (PCs, Laptops, Printers, etc.). Including conference center audio visual related equipment. Strong knowledge of routers, switches, and networking equipment. As well as LAN Infrastructure, firewalls, and VPN services. Experience in Citrix remote operating system. Knowledge of telephone/voicemail systems, and basic software application installation for new technical equipment onboarding. Ability to work in confined space, lift to 50 pounds and utilize various hand tools. Must possess a high-level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired. In addition to strong communication skills, with ability to provide support and information concisely and accurately.

We are a local Bay Area, CA based staffing service assisting our client with this direct hire need. Please respond with resume and contact information—Thank you!

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Direct Hire

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Legal Administrative Assistant(Direct Hire)

Job # 0620pci

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Century City, Los Angeles

Our client, A well-established multinational law firm in Century City - Los Angeles is looking to fulfill a direct hire need for a Legal Assistant to support one Regulatory practice partner desk. This position reports on a hybrid (Tues - Thurs in office) basis to the firm’s Los Angeles – Century City office location.

Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT

  • Hybrid: Tuesday – Thursday in office

Pay Rate: $73,000 - $102,000 / Annually DOE (+Benefits) *Non-Exempt*

Responsibilities:

Administrative support:

  • Attorney calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, deploying A/V equipment and accommodations via reservations database and IT team
  • Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
  • Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
  • Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
  • Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
  • Coordination and support of assignment attorney business development engagements and opportunities
  • Support to special projects or initiatives that might arrive to practice group and assignment attorney

Document Preparation & Management:

  • Prepare, draft, and finalize various documents including general client and internal correspondence, memoranda, and legal documents
  • Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
  • Utilize iManage document management system as a central repository for all matter and client related documents

Qualifications:

Qualified candidates should have at least two to five years’ legal secretary or assistant experience. A high school diploma (or equivalent) is required, and higher degree is a plus. Proficiency in MS Office Suite with experience in iManage (or document management systems), Adobe Acrobat, and legal billing software (InTapp, 3E). Strong word processing skills with sharp attention to detail. Must possess adept time management skills, professionalism, and ability to support a fast-paced environment while prioritizing scope of work. A collaborative and team-oriented working style is highly desired in the ideal candidates.

We are a local Bay Area based staffing service assisting our client with this direct hire need. Please respond with resume and contact information—Thank you!

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Direct Hire

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Legal File Clerk (Temporary)

Job # 0620bpci

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San Francisco, CA

Our client, A well-established mid-sized law firm is looking to fulfill a need for a temporary File Clerk. This position reports onsite five days per week to the firms downtown San Francisco office location (California St.). The assignment is expected to start/onboard around the first week of July 2024, and last about six to eight weeks, with the possibility of extension as needed.

Employment Type: Full Time Temporary | M - F | 8:30am – 5:30pm PT

  • Onsite reporting
  • One hour lunch
  • Flexibility for overtime as needed

Pay Rate: $25.00 / Hour

Responsibilities:

  • Create and open new case files with management of both physical/electronic files. Routine maintenance and uploading of various documents including pleadings, correspondence files, deposition transcripts, and exhibits.
  • Document review, labeling, indexing, and quality assurance checking for accuracy
  • Retrieve and process incoming digital or physical documents from courts and opposing counsel
  • Assist in preparation and maintenance of any trial binders, witness preparation binders, and topic binders as needed
  • Administrative and clerical support to case team and leadership. Which can include light calendaring, assisting in e-filing, legal research projects, drafting client correspondence, witness outreach and support to discovery procedures as needed

Qualifications:

Qualified candidates must possess at least one to two years of prior legal experience in a clerk, assistant, or secretarial role. Proficiency in Microsoft Office 365 applications. Experience in Adobe Acrobat is desired. Physical ability to stretch and lift file boxes ranging up to 25lbs in weight. Strong multitasking skills with the ability to maintain attention to detail, organization, and time management. Must possess a high-level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A communicative, collaborative, and team-oriented candidate is highly desired for this role.

We are a local Bay Area, CA based staffing service assisting our client with this direct hire need. Please respond with resume and contact information—Thank you!

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Temporary

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Nonprofit Administrative Assistant (Temp to Hire)

Job # 0619pci

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San Francisco, CA

Our client, a well-established nonprofit foundation in downtown San Francisco (near Civic Center BART) is looking to fulfill a need for a temp-to-hire Administrative Assistant. This assignment would be temp for at least twelve weeks, prior to any direct hire transition. Direct hire offer is union based in compensation and benefits structure.

Employment Type: Temp-to-Hire | (Around 32 Hours per Week) *Onsite*

  • Monday - Thursday: 8am – 3:30pm  PT
  • Friday: 8am - 12pm PT
  • Onsite Reporting

Pay Rate: $30.00 / Hour

Responsibilities:

  • Daily inbox and calendar management to internal staff and executive board. Including meeting scheduling and planning, travel coordination and correspondence management via email, phone, and mail
  • Coordinating in-office meetings, business engagements and events for the organization. Including budget management, registrations, vendor coordination, on-site/off-site planning, and execution
  • Document management and drafting of various confidential member documents, applications, invoices, certifications, and internal reports. Filing and tracking documents as needed
  • Routine database administration, data-entry and profile management of member related information and records, invoices, and contracts. Including reporting and tracking data as needed.
  • Coordination with outside vendors regarding on-site lunch accommodations, office supply inventory and ad-hoc special projects as arise
  • General bookkeeping of accounts payable and receivable, including and expense processing for organization expenses, events, or vendor related services
  • Clerical support internal to internal filings and records management. Managing and tracking hard copy documents with digitization into internal systems
  • Administrative and coordination support to a wide range of project, business initiatives and programs

Qualifications:

Qualified candidates should possess a bachelor’s in business, communications, or a related field of study. Extended studies in Finance or Project Management are a plus. A minimum of two years’ administrative, executive assistant or project management experience. Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint). Strong us of Adobe Acrobat. Demonstrate use of good judgment and strong interpersonal skills. Clear, effective, and concise communication abilities. High-level time management and ability to work efficiently in a fast-paced dynamic office environment. Collaborates harmoniously and effectively with others as part of a team, in addition to self-starter mentality when needed.

We are a local Bay Area based staffing service assisting our client with this temp to hire need. Please respond with resume and contact information—Thank you!

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Temp to Hire

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Litigation Secretary (Direct Hire)

Job # 0619bpci

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San Francisco, CA

Our client, A well-established multinational law firm located in downtown San Francisco (Embarcadero Center), is looking the fulfill the need for a direct hire Litigation Secretary. This role reports on a hybrid basis (three days in office), to the downtown San Francisco office location.

Employment Type: Full Time Direct Hire | M - F | 8:30am – 5:30pm PT

  • Hybrid: Three days in office

Pay Rate: $85,000 - $115,000 / Annually (+ Full Benefits)

This legal secretary will be responsible for a wide scope of administrative and clerical responsibilities to Litigation practice Partners and Associates.

Responsibilities:

Administrative support:

  • Attorney calendar management (via Outlook) with coordination of travel arrangements and any client services as needed
  • Maintain inbox and incoming client correspondence via email, phone, and certified mail
  • Expense processing on behalf of attorney. Including processing check or payment requests for any vendor services as arise
  • Initiate conflict checks, and new client/matter steps with client profile buildout in practice management software
  • Attorney billable hour tracking and entry for client billing
  • Support to special projects or ad-hoc clerical tasks as arise

Document Management:

  • Prepare, draft, and finalize various documents including internal, external and client correspondence. Drafting memos and legal documents such as TOA/TOCs as needed
  • E-filing within State and Federal Courts. Utilizing legal database for docketing procedures
  • Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
  • Administrator to document management system with upkeep and tracking of case/matter related documents
  • Maintain and update any trial related binders

Qualifications:

Qualified candidates should have a minimum of four years’ prior secretarial or legal assistant experience directly supporting Litigation. Minimum of an Associates degree. Proficiency in MS Office Suite and Adobe. Experience in practice management software and document management systems (NetDocs, iManage, etc.). Knowledge of expense management systems (ChromeRiver, Concur, Expensify, etc.) Working knowledge of California State and Federal court E-filing rules and procedures. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high-level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.

We are a local Bay Area based staffing service assisting our client with this direct hire need. Please respond with resume and contact information—Thank you!

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Direct Hire

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Legal Assitant (Direct Hire)

Job # 06118pci

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Los Angeles - Century City (Hybrid)

Our client, A well-established multinational law firm in Century City - Los Angeles is looking to fulfill a direct hire need for a Legal Assistant. This position reports on a hybrid (Tues - Thurs in office) basis to the firms Los Angeles – Century City office location.

Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT

  • Hybrid: Tuesday – Thursday in office

Pay Rate: $73,000 - $102,000 / Annually DOE (+Benefits) *Non-Exempt*

Responsibilities:

Administrative support:

  • Attorney and shared practice group calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, deploying A/V equipment and accommodations via reservations database and IT team
  • Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
  • Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
  • Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
  • Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
  • Coordination and support of assignment attorney business development engagements and opportunities
  • Support to special projects or initiatives that might arrive to practice group and assignment attorney

Document Preparation & Management:

  • Prepare, draft, and finalize various documents including general client and internal correspondence, memoranda, and legal documents
  • Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
  • Utilize iManage document management system as a central repository for all matter and client related documents
  • Supports word processing and transcription as needed

Qualifications:

Qualified candidates should have at least two years’ legal secretary or assistant experience. A minimum of one to two years of practice background in Bankruptcy or Litigation is required. A 4-years bachelor’s degree is highly desired, and a high school diploma is required. Proficiency in MS Office Suite with experience in iManage (or document management systems), Adobe Acrobat, and legal billing software (InTapp, 3E). Strong word processing skills with sharp attention to detail. Must possess adept time management skills, professionalism, and ability to support a fast-paced environment while prioritizing scope of work. A collaborative and team-oriented working style is highly desired in the ideal candidates.

We are a local Bay Area based staffing service assisting our client with this direct hire need. Please respond with resume and contact information—Thank you!

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Direct Hire

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Legal Business Development Specialist - Regulatory (Direct Hire)

Job # 0618bpci

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Los Angeles - Century City, New York City, Washington D.C.

Our client, A large corporate global law firm is looking for an experienced Business Development Specialist to fulfill a direct hire need. This position would report on a hybrid schedule as needed to the firms Los Angles – Century City, New York City or Washington D.C. office location.

Employment Type: Full Time Direct Hire | M - F | 9am - 5:30pm *Hybrid Reporting*

  • Hybrid: Tuesday – Thursday onsite (Flexibility depending on office location)

Salary Range:

  • $98,700 - $115,000 (Los Angeles based) DOE / Annually (+ Full Benefits)
  • $103,300 - $118,00 (NY based) DOE / Annually (+ Full Benefits)
  • $98,600 – $115,000 (Washington D.C. based) DOE / Annually (+ Full Benefits)

The Business Development Specialist will support the regulatory practices. The specialist will assist in the implementation of firmwide marketing and business development plans and initiatives. In connection with securing new clients, strengthening existing relationships, and increasing the overall activity of practice.

Responsibilities:

  • Draft custom pitches and RFP responses supporting Regulatory practice partners, associates, and client teams
  • Support the development and execution of marketing and business development plans, industry group plans, and Firm wide initiatives to advance group goals.
  • Maintain up-to-date practice group experience and representative matters for proposals, directory submissions, website, and marketing material updates
  • Cross-Department coordination with firmwide events team to coordinate and implement client webinars, roundtables, CLEs and other events. Including organization of event lifecycle from pre-event to post-event tasks
  • Coordinate lawyer participation in conferences, seminars, forums, sponsorships, and speaking and writing opportunities, and ensure effective participation
  • Develop and maintain client mailing lists, directories and contact information in database
  • Tracking client development activities, efforts, and results via in-house database
  • Monthly internal reporting on previous and upcoming business development activities, success factors and assessments
  • Coordinate and draft submissions for relevant practices for directory listings and awards/recognitions including Chambers
  • Collaboration with the communications team to develop group marketing materials, including client alerts, website content, newsletters, brochures, and thought leadership material. Including the use of print/digital materials

Qualifications:

Qualified candidates should have a bachelor’s degree in marketing, communications, or business-related field of study. Minimum of two to three years of experience in a professional-services organization with role in marketing/business development. Proficiency in Microsoft Office Applications, Adobe Suite, and InterAction client engagement software. Exemplary interpersonal, written, and oral skillset. Ability to multitask and manage multiple project timelines and tight deadlines with composure. Possesses strong leadership qualities with a proactive and team-oriented working style.

We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your WordDoc resume and contact information.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Direct Hire

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Senior Corporate Paralegal (Direct Hire)

Job # 0617pci 

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San Francisco, Palo Alto, Los Angeles - Century City (Hybrid)

Our client, A large corporate law firm located in downtown San Francisco, is looking to fulfill a direct hire need for a Senior Corporate Paralegal. This position reports in a hybrid basis (Tues – Thurs in office) to the firms California office locations in downtown SF, Palo Alto or Century City, Los Angeles.

Employment Type: Direct Hire | M - F | 9am -5:30pm

  • Hybrid: Tuesday - Thursday in office
  • Flexibility for OT as needed *Non-Exempt*

Salary Range: $87,500 – $170,000 (SF, Palo Alto or LA Based) / Annually (+ Full Benefits)

This Senior Corporate Paralegal will directly assist partners and associates in all aspects of transactional practice support as well as general corporate housekeeping and projects.

Responsibilities:

  • Prepare, draft and finalization of various corporate documents for lawyer review. Including documents related to the formation and dissolution of various corporate entities, financing documents, M&A transactions, foreign qualifications and UCC financing statements
  • Support in various SEC filings including Form D filings, confidential treatment requests, and registration statements
  • Analysis and reporting of information as it pertains to corporate transactions for lawyer review
  • Routine correspondence and coordination of transaction tasks/steps with lawyer team, clients, advisors, and other parties as needed
  • Conduct corporate and securities legal research via Westlaw, LexisNexis, and similar online research databases
  • Coordinate corporate closings and support post-closing tasks. Including filing and tracking of transaction documents within federal, state, and local authorities as necessary
  • Routine correspondence and updates with lawyers regarding status of tasks/projects, and any pending items or steps
  • Ad-hoc and special project support to the supervising paralegal and attorney team as needed

Qualifications:

  • A 4-year college degree is required in this role. Possessing a graduate level degree or JD is a plus in this role
  • A minimum of three to five years of large firm experience in Corporate & Securities, Private Equity or M&A Transactions. In-house corporate experience within fortune 1000 company will be highly considered
  • Proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and Adobe Suite
  • Must possess exceptional interpersonal skillset, with strong attention to detail and time management
  • Strong professional decorum and ability to work well within a team

We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updates WordDoc resume and contact information—Thank you!

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Direct Hire

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Senior Litigation Paralegal (Direct Hire) 

Job # 0617bpci 

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San Francisco, Palo Alto or Los Angeles - Century City (Hybrid)

Our client, A large corporate law firm is looking to fulfill a direct hire need for a Senior Litigation Paralegal. This position reports in a hybrid capacity, and would support this firm's San Francisco, Palo Alto or Los Angeles (Century City) office location.

Employment type: Direct Hire | M-F | 9am -5:30pm *Hybrid*

  • Hybrid: Tuesday - Thursday in office
  • Flexibility for OT as needed *Non-Exempt*

Salary: $87,500 – $140,000 / Annually (+ Benefits)

This Senior Paralegal will act as the lead on large, complex cases and provide case management, task delegation, and informal mentorship to junior paralegals and staff.

Responsibilities:

  • Oversee various elements of litigation case management. Including file management, discovery, and trial activity
  • Initiate a case calendaring system to track filings and deadlines. Including providing reminders and reports of upcoming deadlines or items
  • Task and responsibility delegation to junior paralegals and other support staff as needed on large or complex litigation matters in all phases of trial
  • Routine correspondence with outside entities (courts, government agencies, expert witnesses, corporations, vendors and other counsel) to gather information or coordinate trial or arbitration related activities
  • Liaison between case team lawyers and support staff as needed to ensure that case related tasks and service are meeting firm and team expectations
  • Draft, review, and analyze various legal documents as requested.
  • Routine legal research as needed via attorney request and oversight
  • Provide formal and informal guidance and training to junior paralegals regarding litigation procedures and firm best practices
  • Ad-hoc projects and tasks to the case team as needed

Qualifications:

  • A 4-year college degree is required in this role. A paralegal certification is a plus
  • 5+ years’ experience of large-firm litigation experience, or mid-sized to specialized litigation firm
  • Proficient in all phases of litigation: Intake, Discovery, and Trial
  • Experience preparing and attending trials/arbitrations/hearings. Experience coordinating trial/arbitration logistics: Workspace, setting-up remote office space, and coordinating with outside vendors or contacts
  • Available to work overtime, and travel as need on a case-basis
  • Proficiency in MS Office (Outlook, Excel, PowerPoint), Adobe Suite, WestLaw, LexisNexis, E-discovery databases, litigation software
  • Familiarity with USITC - Electronic Case Files and Filing procedures. As well as Section 337 investigations conducted by USITC
  • Strong interpersonal skills, attention to detail and professionalism
  • Ability to maintain and manage multiple deadlines and projects simultaneously

We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updates WordDoc resume and contact information—Thank you!

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Direct Hire

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