Note: When applying for a job listing, make sure to include the Job Name and Job # on the Submit Form. Please submit resumes in WordDoc (or GoogleDox) format. Thank you!
Conflicts Research Assistant (Direct Hire) -- NEW OPPORTUNITY
Job # 0603pci
Remote - CA
Our client, A large global law firm is looking to fill a full-time direct hire need for a Conflicts Research Assistant to support their Conflicts department fully remote (local to CA office location near: Los Angeles, San Francisco, or Palo Alto).
Employment Type: Full-Time Direct Hire | M - F | 10am - 6:30pm
Salary: $65,900 – $68,000 DOE / Annually (+ Benefits)
Responsibilities:
- Processing accurate and timely conflict checks in connection with new clients, new business, new hires, and vendors as arise for the firm. Including conducting corporate research using multiple software tools and open-source materials at your disposal
- Conferring with lawyers and staff to obtain completed information about incoming work. In addition to crafting search terms when corporate and individual names are collected, processing search results and filtering for relevant information
- Assists in the routine maintenance of confidential internal database information relating to Firm clients and all related parties
- Provide on-call weekend and holiday coverage as required in this role
Qualifications:
- A 4-year degree via accredited institution is required, however, equivalent combination of education and working experience is highly considered
- Must possess strong attention to detail with superior writing and word processing skills
- Ability to support multiple deadlines and projects simultaneously in a fast-paced working environment
- Prior experience conducting substantive research in both qualitative and quantitative capacity as part of a job duty or an internship task/project
- Proficiency in Microsoft Office application (Word, Excel, Outlook) and prior experience in LexisNexis is highly desired
Job Type: Direct Hire
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Legal Recruiting & Development Assistant (Temp)
Job # 0602pci
San Francisco, CA
Our client, a well-established corporate law firm in downtown San Francisco (California St.), is looking to fulfill a long-term temporary need for a Legal Recruiting & Development Assistant. This assignment is expected to last three to four months, with the possibility of extension.
Employment Type: Full Time Temporary | M – F | 9am – 5:30pm
- Hybrid Reporting
- OT as needed
Pay Rate: $26.00 / Hour
The Legal Recruiting & Development Assistant provides administrative and clerical support to the Legal Recruiting & Development Department. Focusing within on campus interview and summer associate program coordination and execution.
Responsibilities:
- Assist with all aspects of the on-campus interview process, including, but not limited to, registering for on-campus interview programs, maintaining on-campus interview and candidate files, and scheduling candidates for callback interviews (virtual or in-person)
- Maintain and update legal recruiting database (ViDesktop), files and candidate pipeline
- Routine correspondence (via phone and email) and coordination with candidates
- Assists with the organization and coordination of the Summer Associate Program, including tracking pre-arrival information, scheduling orientation sessions and exit interviews, attending summer committee meetings, social event coordination and training program support
- Assist the Legal Recruitment Manager with organization of lateral associate and judicial clerk candidate applications as needed
- Expense tracking and processing in ChromeRiver, with regards to recruitment and summer associate program operations
- Marketing and firm print/digital collateral management
- Additional ad-hoc and special projects to the legal recruiting team as needed
Qualifications:
- A bachelor’s degree in business related field of study is highly desired, however, equivalent work experience will be considered
- Working proficiency in MS Office Application (Outlook, Word, Excel, and PowerPoint)
- Excellent organizational skills and attention to detail
- Must be available to work additional hours/overtime as needed
- Exercises confidentiality and discretion
- Demonstrates use of good judgment and good interpersonal communication skills. Balances competing priorities and works efficiently under the pressure of meeting multiple deadlines with frequent interruptions
- Works harmoniously and effectively with others as part of a team. A self-starter who desires to show ownership and commitment to the job; accepts responsibility and takes initiative.
We're a local staffing and recruiting service located in the San Francisco Bay Area, assisting our client with this temporary need. Please respond with your resume in WordDoc format and contact information. Thank you!
Pursuant to the local Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temporary
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Healthcare Administrative Assistant (Temp)
Job # 0602apci
San Francisco, CA
Our client, A large healthcare provider in Lower Pacific Heights area (Geary Blvd) of San Francisco is looking to fulfill a need for a long-term temporary Healthcare Administrative Assistant. This admin will support this organization’s Digital Imaging Department's patient outreach and scheduling operations. The temporary assignment is expected to last for about four to six months, with the possibility of extension.
Employment Type: Full Time Temporary | On-Site
- Multiple Shifts: 8:30am - 4pm or 11am - 7:30pm
- Weekend work availability is required in this role
Pay Rate: $23.50 / Hour
Responsibilities:
- High-volume patient correspondence handling regarding appointments, reschedules and confirmations via email and phone
- Updating patient information, notes and reports in healthcare database and on-paper files
- Processing document requests with various internal (and external) healthcare departments
- Supporting patient referral outreach, and new patient intake and profile management
- Various clerical, administrative and special project related tasks as arise to the department
Qualified candidates should have at least one to two years of administrative/clerical office experience. A four-year degree is preferred but equal work experience will be highly considered. Prior healthcare or medical background is a plus. The ideal candidate must be comfortable communicating over the phone, with a professional presence and demeanor. Possess a strong technical skillset, with experience in Microsoft Office (Outlook, Word, Excel). Hold strong interpersonal and communication skills, with a proactive and engaging attitude to new tasks, terminology, and technology.
We are a Bay Area, CA based staffing and recruiting organization, assisting our client with this direct hire need. Please respond with your WordDoc resume and contact information. Thank you!
Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temporary
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Nonprofit Administrative Assistant (Temp-to-Hire)
Job # 0602bci
San Francisco, CA
Our client, a well-established nonprofit foundation in downtown San Francisco (near Civic Center) is looking to fulfill a need for a full time temp-to-hire Administrative Assitant. This assignment would last for about twelve weeks, and then transition direct hire with this organization. The direct hire offer from this client is union based in compensation and benefits structure.
Employment Type: Full Time Temp-to-Hire | Mon – Fri | 8:30am – 3:30pm
Pay Rate: $30.00 / Hour
Responsibilities:
- Daily inbox and calendar management to internal staff. Including meeting scheduling, travel coordination support and correspondence follow up via email, phone, and mail
- Event coordination and planning. Including pre-event budgeting and registration, vendor coordination, on-site planning, and post-event follow up
- Document management and processing of various internal member records, applications, invoices, and certifications to the organization
- Routine database administration, data-entry and profile management of donor related information and records. Including reporting and tracking data as needed
- Coordination and order placing with outside vendors regarding lunch accommodations, office supply inventory and ad-hoc needs as arise
- Mail intake, processing, and dispersal to internal staff
- Clerical support internal to internal filings and records management. Including digital services: scanning, printing, faxing and data conversion
- Various special projects and tasks as arise
Qualifications:
- Qualified candidates should have a minimum of one to two years’ prior administrative assistant or related office experience. A four-year bachelor’s degree is preferred; however, equivalent work history is highly considered
- Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word), and experience in CRM databases is highly preferred
- Must possess strong interpersonal and communication skills with professional decorum
- Strong time management, attention to detail and organizational skills are required in this role
We are a Bay Area, CA based staffing and recruiting organization, assisting our client with this direct hire need. Please respond with your WordDoc resume and contact information. Thank you!
Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temp-to-Hire
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Senior Corporate Paralegal (Direct Hire)
Job # 0601pci
San Francisco, Palo Alto or Los Angeles - CA
Our client, A large corporate law firm is looking to fulfill a direct hire need for a Senior Corporate Paralegal. This position reports in a hybrid capacity and would support this firm's San Francisco, Palo Alto or Los Angeles (Century City) office location.
Employment type: Full Time Direct Hire | M-F | 9am -5:30pm
*OT as needed and Non-Exempt*
Salary: $87,000 – $170,000 / Annually (+ Benefits)
This Senior Corporate Paralegal will directly assist partners and associates in all aspects of transactional practice support as well as general corporate housekeeping and projects.
Responsibilities:
- Prepare, draft and finalization of various corporate documents for lawyer review. Including documents related to the formation and dissolution of various corporate entities, financing documents, M&A transactions, foreign qualifications and UCC financing statements
- Support in various SEC filings including Form D filings, confidential treatment requests, and registration statements
- Analysis and reporting of information as it pertains to corporate transactions for lawyer review
- Routine correspondence and coordination of transaction tasks/steps with lawyer team, clients, advisors, and other parties as needed
- Conduct corporate and securities legal research via Westlaw, LexisNexis, and similar online research databases
- Coordinate corporate closings and support post-closing tasks. Including filing and tracking of transaction documents within federal, state, and local authorities as necessary
- Routine correspondence and updates with lawyers regarding status of tasks/projects, and any pending items or steps
- Ad-hoc and special project support to the supervising paralegal and attorney team as needed
Qualifications:
- A 4-year college degree is required in this role. Possessing a graduate level degree or JD is a plus in this role
- A minimum of 5+ years of large firm practice experience in Corporate & Securities, Private Equity or M&A Transactions. In-house corporate experience within fortune 1000 company will be highly considered
- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and Adobe Suite
- Must possess exceptional interpersonal skillset, with strong attention to detail and time management
- Strong professional decorum and ability to work well within a team
We are a Bay Area, CA based staffing and recruiting organization, assisting our client with this direct hire need. Please respond with your WordDoc resume and contact information. Thank you!
Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Client Development Specialist - Litigation (Direct Hire)
Job # 0531apci
San Francisco, Palo Alto or Los Angeles - CA
Our client, A large corporate global law firm is looking for an experienced Client Development Specialist to fulfill a direct hire need. This position would report on a hybrid schedule to our clients San Francisco, Palo Alto or Los Angeles (Century City) office location.
Employment Type: Full Time Direct Hire | M - F | 9am - 5:30pm
*OT as needed and Non-Exempt*
Salary: $73,000 - $95,000 DOE / Annually (+ Full Benefits Package)
The Client Development Specialist will directly support the litigation practice. The specialist will assist in the implementation of firmwide marketing and business development plans and initiatives. In connection with securing new clients, strengthen existing relationships, and increase the overall activity of practice.
Responsibilities:
- Draft custom pitches and RFP responses supporting Regulatory practice partners, associates, and client teams
- Support the development and execution of marketing and business development plans, industry group plans, and Firm wide initiatives to advance group goals.
- Maintain up-to-date practice group experience and representative matters for proposals, directory submissions, website, and marketing material updates
- Cross-Department coordination with firmwide events team to coordinate and implement client webinars, roundtables, CLEs and other events. Including organization of event lifecycle from pre-event to post-event tasks
- Coordinate lawyer participation in conferences, seminars, forums, sponsorships, and speaking and writing opportunities, and ensure effective participation
- Develop and maintain client mailing lists, directories and contact information in database
- Tracking client development activities, efforts, and results via in-house database
- Monthly internal reporting on previous and upcoming business development activities, success factors and assessments
- Coordinate and draft submissions for relevant practices for directory listings and awards/recognitions including Chambers
- Collaboration with the communications team to develop group marketing materials, including client alerts, website content, newsletters, brochures, and thought leadership material. Including the use of print/digital materials
Qualifications:
Qualified candidates should have a bachelor’s degree in marketing, communications, or business-related field of study. Minimum two years of experience in a professional-services organization with role in marketing/business development. Proficiency in Microsoft Office Applications, Adobe Suite, and InterAction client engagement software. Exemplary interpersonal, written, and oral skillset. Ability to multitask and manage multiple project timelines and tight deadlines with composure. Possesses strong leadership qualities with a proactive and team-oriented working style.
We are a Bay Area, CA based staffing and recruiting organization, assisting our client with this direct hire need. Please respond with your WordDoc resume and contact information. Thank you!
Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Business Development Specialist - Regulatory (Direct Hire)
Job # 0531pci
San Francisco, Palo Alto or Los Angeles - CA
Our client, A large corporate law firm is looking for an experienced Business Development Specialist to fulfill a direct hire need. This position would report on a hybrid schedule to our this firm's San Francisco, Palo Alto or Los Angeles (Century City) office location.
Employment Type: Full Time Direct Hire | M - F | 9am - 5:30pm *Hybrid Reporting*
*OT as needed and Non-Exempt*
Salary: $73,000 - $95,000 DOE / Annually (+ Full Benefits Package)
The Business Development Specialist will support the regulatory practices. The specialist will assist in the implementation of firmwide marketing and business development plans and initiatives. In connection with securing new clients, strengthening existing relationships, and increase the overall activity of practice.
Responsibilities:
- Draft custom pitches and RFP responses supporting Regulatory practice partners, associates, and client teams
- Support the development and execution of marketing and business development plans, industry group plans, and Firm wide initiatives to advance group goals.
- Maintain up-to-date practice group experience and representative matters for proposals, directory submissions, website, and marketing material updates
- Cross-Department coordination with firmwide events team to coordinate and implement client webinars, roundtables, CLEs and other events. Including organization of event lifecycle from pre-event to post-event tasks
- Coordinate lawyer participation in conferences, seminars, forums, sponsorships, and speaking and writing opportunities, and ensure effective participation
- Develop and maintain client mailing lists, directories and contact information in database
- Tracking client development activities, efforts, and results via in-house database
- Monthly internal reporting on previous and upcoming business development activities, success factors and assessments
- Coordinate and draft submissions for relevant practices for directory listings and awards/recognitions including Chambers
- Collaboration with the communications team to develop group marketing materials, including client alerts, website content, newsletters, brochures, and thought leadership material. Including the use of print/digital materials
Qualifications:
Qualified candidates should have a bachelor’s degree in marketing, communications, or business-related field of study. Minimum two years of experience in a professional-services organization with role in marketing/business development. Proficiency in Microsoft Office Applications, Adobe Suite, and InterAction client engagement software. Exemplary interpersonal, written, and oral skillset. Ability to multitask and manage multiple project timelines and tight deadlines with composure. Possesses strong leadership qualities with a proactive and team-oriented working style.
We are a Bay Area, CA based staffing and recruiting organization, assisting our client with this direct hire need. Please respond with your WordDoc resume and contact information. Thank you!
Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Senior Litigation Paralegal (Direct Hire)
Job # 0530pci
San Francisco, Palo Alto or Los Angeles - CA
Our client, A large corporate law firm is looking to fulfill a direct hire need for a Senior Litigation Paralegal. This position reports in a hybrid capacity, and would support this firm's San Francisco, Palo Alto or Los Angeles (Century City) office location.
Employment type: Full Time Direct Hire | M-F | 9am -5:30pm
- *OT as needed and Non-Exempt*
Salary: $87,500 – $140,000 / Annually (+ Benefits)
This Senior Paralegal will act as the lead on large, complex cases and provide case management, task delegation, and informal mentorship to junior paralegals and staff.
Responsibilities:
- Oversee various elements of litigation case management. Including file management, discovery, and trial activity
- Initiate a case calendaring system to track filings and deadlines. Including providing reminders and reports of upcoming deadlines or items
- Task and responsibility delegation to junior paralegals and other support staff as needed on large or complex litigation matters in all phases of trial
- Routine correspondence with outside entities (courts, government agencies, expert witnesses, corporations, vendors and other counsel) to gather information or coordinate trial or arbitration related activities
- Liaison between case team lawyers and support staff as needed to ensure that case related tasks and service are meeting firm and team expectations
- Draft, review, and analyze various legal documents as requested.
- Routine legal research as needed via attorney request and oversight
- Provide formal and informal guidance and training to junior paralegals regarding litigation procedures and firm best practices
- Ad-hoc projects and tasks to the case team as needed
Qualifications:
- A 4-year college degree is required in this role. A paralegal certification is a plus
- 5+ years’ experience of large-firm litigation experience, or mid-sized to specialized litigation firm
- Proficient in all phases of litigation: Intake, Discovery, and Trial
- Experience preparing and attending trials/arbitrations/hearings. Experience coordinating trial/arbitration logistics: Workspace, setting-up remote office space, and coordinating with outside vendors or contacts
- Available to work overtime, and travel as need on a case-basis
- Proficiency in MS Office (Outlook, Excel, PowerPoint), Adobe Suite, WestLaw, LexisNexis, E-discovery databases, litigation software
- Familiarity with USITC - Electronic Case Files and Filing procedures. As well as Section 337 investigations conducted by USITC
- Strong interpersonal skills, attention to detail and professionalism
- Ability to maintain and manage multiple deadlines and projects simultaneously
We are a Bay Area, CA based staffing and recruiting organization, assisting our client with this direct hire need. Please respond with your WordDoc resume and contact information. Thank you!
Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Docket Clerk (Direct Hire)
Job # 0529pci
San Francisco, CA
Our client, a corporate full-service law firm, is looking to fulfill a direct hire need for a remote Docket Clerk to support the firm’s California based Offices. This role works within Pacific Time Zones in a fully remote capacity.
Employment Type: Direct Hire | M – F | 9am – 5:30pm *Remote*
Pay Rate: $58,600 - $87,000 / Annually DOE (+ Full Benefits)
This Docket Clerk will be responsible for providing oversight to the Firm's CA office docket/calendar management procedures. Including both California state and federal cases via routine docket and data entry, database maintenance, and correspondences with legal teams as needed.
Responsibilities:
- Routine Data entry regarding docket dates from court documents, correspondence and ensures appropriate maintenance of data input via CourtAlert system
- Daily preparation of reports from the docketing system. Including week by week lawyer deadlines reports and other case specific reports
- Provides support and oversight for information workflows related to scheduling, calendaring, and procedures in litigation matters in the CA offices
- Evaluates processes and recommends improvements to the current systems and procedures relating to CA docketing
- Additional ad-hoc support related to litigation scheduling, court rules from lawyers and staff. Including CA state and federal ECF, pleadings and court papers filings, and case record file access and administration
Qualifications:
- Minimum two years of prior docketing experience within mid-sized to large law firm organization. A bachelor’s degree is not required, however, it is highly desired in this role. Prior experience as a paralegal is a plus.
- Working knowledge of CA state and Federal court procedures and rules
- Working proficiency in CourtAlert Docketing software and MS Office Applications (Outlook, Word, Excel, and PowerPoint)
- Excellent organizational skills and attention to detail
- Must be available to work additional hours/overtime as needed
- Demonstrates use of good judgment and good interpersonal communication skills. Balances competing priorities and works efficiently under the pressure of meeting multiple deadlines with frequent interruptions
We are a Bay Area, CA based staffing and recruiting organization, assisting our client with this direct hire need. Please respond with your WordDoc resume and contact information. Thank you!
Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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