Note: When applying for a job listing, make sure to include the Job Name and Job # on the Submit Form. Please submit resumes in WordDoc (or GoogleDox) format. Thank you!
File Clerk (Temporary) - NEW OPPORTUNITY
Job # 0328pci
San Francisco, CA
Our client, A long standing luxury foreign auto dealership in San Francisco is looking to fulfill an urgent need for a full-time temporary file clerk to support their records center in the Design District of San Francisco (Bryant St.). This temporary assignment would last for about three to four weeks. Parking is available on-site.
Employment Type: Full-Time Temporary | M-F | 8am – 4:30pm PT *On-Site*
Compensation: $21.00 / Hour
Responsibilities:
Assist in records management project including document disposal and shredding, hand filing (alpha, numeric and chronologically), data conversion, office continuity, file box moving, and other clerical tasks as arise.
Qualifications:
Candidates should have some clerical or administrative in-office experience. Ability to handle both alpha and numeric filing, as well as physically picking up, moving and breaking down file boxes (25-35lbs).
We are a local staffing service assisting our client with this temporary need. Please respond with your WordDoc resume and contact information. Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temporary
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Legal Receptionist (Temporary)
Job # 0327apci
San Francisco, CA
Our client, A well-established (mid-sized) law firm located in downtown San Francisco, is looking to fulfill a temporary need for a Legal Receptionist. This assignment would last for about three to six weeks with possibility of extension. This is an URGENT need, and our client would be looking to onboard a candidate with the coming week, if possible.
Employment Type: Full Time Temp | M - F | 9:30am – 6pm *On-Site with One-hour lunch*
Pay Rate: $22.00 / Hour
Duties include:
- Overseeing the main reception desk and phone lines, with attentive follow up to correspondence and messages via phone and email
- Mail intake, processing, and dispersal
- Supporting on-site client, vendor and guest check in and general inquiries
- Digital services (Printing, scanning, and faxing)
- Coordination with the office services team regarding conference room usage and office needs as arise
- Assisting staff as needed on administrative tasks and various special projects
Qualifications:
Qualified candidates should hold one to two years’ experience in office services, reception, or administrative role. Excellent interpersonal skills with a professional phone presence. Must have a strong understanding of Microsoft Office applications (Outlook, Word, Excel, PowerPoint), and willingness to learn new programs and databases as needed.
We are a local staffing service assisting our client with this temporary need. Please respond with your WordDoc resume and contact information. Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temporary
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English/Japanese Bilingual Legal Assistant (Temporary)
Job # 0324pci
San Francisco, Palo Alto or Los Angeles - Century City
Our client, A large corporate global law firm is looking to fulfill a need for a long-term temporary bilingual English and Japanese (fluent) speaking legal assistant/secretary. This position can support our client’s San Francisco, Palo Alto or Los Angeles office location on a hybrid basis. This temporary assignment would last for about five to six months, with possibility of extension.
Employment Type: Full Time Temporary | M - F | 9am - 5:30pm *Hybrid Reporting*
Pay Rate: $28.00 to $40.00 / Hour based on experience
Responsibilities:
Administrative support:
- Attorney calendar and inbox management (via Outlook). Including scheduling client meetings, reserving conference rooms, planning of A/V needs and client related amenities. Oversee attorney inbox and incoming client correspondence via email, phone, and mail
- Coordinating travel, meeting and event accommodations between U.S. and Japan-based legal staff and clientele. Including expense management via (via ChromeRiver)
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking (via 3E) and client billing support
- Various clerical, administrative and digital service support as needed
Document Preparation & Management:
- Prepare, draft, and finalize various documents including general client and internal correspondence, memoranda, and legal materials as required by attorney
- Manage English/Japanese word processing and translation of correspondences and legal documents
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize iManage document management system as a central repository for all matter and client related documents
Interacts daily with inter-firm departments to facilitate highest possible legal administrative support to attorney and clients. Including Accounting (check requests, and billing inquiries), Office Services (Mail, FedEx, UPS), Digital Service Team (Printing, Scanning, Faxing).
Qualifications:
Qualified candidates should have a minimum of two to five years prior secretarial, legal assistant or executive admin experience. A bilingual fluency in English and Japanese is required in this role. Proficiency in Microsoft Office applications, and Adobe Suite and ability to word process quickly with attention to detail. Must possess strong time management and interpersonal skills. This candidate must have strong sense of professionalism with an ability to support a fast-paced environment and prioritize scope of work.
We are a local staffing service assisting our client with this temporary need. Please respond with resume and contact information.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temporary
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Legal Secretary/Assistant
Job # 0323apci
San Francisco, CA
Our client, A large corporate global law firm in downtown San Francisco is looking for an experienced Legal Secretary/Assistant to fulfill a direct hire need. This position reports on a hybrid basis.
Employment Type: Full Time Direct Hire | M - F | 8:30am - 5pm *Hybrid Reporting & Overtime as needed: Non-Exempt*
Salary: $71,000 - $95,000 DOE / Annually (+ Full Benefits)
Responsibilities:
Administrative support:
- Attorney calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms. Coordinating A/V equipment and client accommodations via reservations database and IT team
- Oversee attorney inbox and incoming correspondence via email, phone, and mail
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking and client related billing support as needed
- Expenses processing (via ChromeRiver)
- Various clerical, and digital service projects as arise
Document & Practice Management:
- Prepare, draft, and finalize various documents including general client and internal correspondence, memoranda, and legal materials as required by attorney.
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Legal research as needed
- Utilize LegalKey and document management systems as a central repository for all matter and client related documents
- Supports word processing and transcription as needed
Interacts daily with inter-firm departments to facilitate highest possible legal administrative support to attorney and clients. Including Accounting (check requests, and billing inquiries), Office Services (Mail, FedEx, UPS), Digital Service Team (Printing, Scanning, Faxing).
Qualifications:
Qualified candidates should have three plus years’ prior legal administrative assistant or secretarial experience (light Litigation knowledge is required). Minimum of 55+ WPM count. Proficiency in Microsoft Office, and Adobe Suite and ability to word process quickly with attention to detail. Must possess strong time management skills, professionalism, and ability to support a fast-paced environment and prioritize scope of work as needed.
We are a local Bay Area based staffing service assisting our client with this direct hire need. Please respond with resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Sr. Docketing Specialist (Direct Hire)
Job # 0323bpci
Oakland, San Francisco, Los Angeles, Sacramento or San Diego
Our client, A well-established mid-sized law firm is looking to fulfill a direct hire need for a Sr. Docketing Specialist to support one of their CA based office locations. This position reports full-time hybrid.
Employment Type: Full Time Direct Hire | M - F | 9am to 5:30pm *OT as needed & non-exempt *
Salary: $73,000 - $95,000 / Annually (+ Benefits)
Responsibilities:
- Proofreading filing notices and documents and enter corresponding calendar deadlines in legal docketing system (CompuLaw)
- Knowledge of court rules regarding deadlines and corresponding with appropriate courts and outside vendors
- Review, analyze and process docketing requests received through mail, courier, ECF or personal request
- Review relevant documents, conduct research, consult applicable court rules and other information to provide accurate, comprehensive docketing reports and updates
- Generate daily calendar reports and distribute to secretaries and paralegals; prepare ad-hoc docketing reports and support as requested
- Collaboration with secretaries, paralegals, and attorneys to ensure discrepancies in calendar dates are appropriately resolved and corrected
- Routine audits of the docketing database, proactively identifying and responding to underlying issues identified
- Provide in-depth, detailed, and analytical research on calendar-related issues and questions
- Collaborate closely with Group employees to ensure calendars are formatted and prepared in accordance with Firm best practices
- Assisting in E-filing within California State, Federal Courts, and Nationwide Courts.
- Evaluate documents for E-filing to ensure they meet the court filing criteria, local guidelines, and accuracy
- Assist Docket Clerks/Coordinators in other firm offices and provide coverage, as arise
- Various administrative sand cleric and special project support as needed
Qualifications:
- Must possess 3-5 years of prior legal docketing experience. Bachelor’s degree from 4-year university is preferred, however relevant work experience is considered
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Knowledge of California local, state, and Federal court docketing guidelines
- Experience within CompuLaw or CourtAlert is highly preferred
- Excellent oral and written communication (including spelling and grammar) and interpersonal skills are required. Well-rounded interpersonal skills with a white-collar professional decorum and proactive attitude. Strong attention to detail and accuracy in a fast-paced environment
- Ability to meet frequent deadlines and prioritize scope of work
We are a San Francisco based staffing service assisting our client with this direct hire need. Qualified candidates please respond with a WordDoc resume and contact information. Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
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Manager of Diversity & Inclusion – Affinity Groups (Direct Hire)
Direct Hire
Job # 0317pci
San Francisco, CA
Our client, A large corporate global law firm in downtown San Francisco is looking for an experienced Manager of D&I – Affinity Groups to fulfill a direct hire need. This position would report on a hybrid schedule as needed.
Employment Type: Full Time Direct Hire | M - F | 9am - 5:30pm *Hybrid Reporting*
Salary: $123,000 - $150,000 DOE / Annually (+ Benefits)
The Manager of Diversity & Inclusion – Affinity Groups is a key member of the Firm's Diversity & Inclusion (D&I) Department, driving firm wide strategic initiatives that help the Firm to attract, retain, and promote diverse talent and foster an inclusive environment. The Manager is primarily responsible for the development and execution of D&I programs, initiatives, and activities in support of the Firm’s Affinity Groups and Diversity Committees, as set forth in greater detail below. This position serves as a strategic advisor to support the Firm’s lawyer and staff affinity groups, including the Firm’s Women’s Forum, and local office Diversity Committees in EMEA and Asia (collectively “Affinity Groups”). The Manager will also provide best practices guidance and support to the leaders of the Firm’s interest groups, as they are formed from time to time (“Interest Groups”). This position will work closely with the Chief Diversity & Inclusion Officer (CDIO), D&I Cochairs, D&I Director, Affinity Group leaders, as well as other key stakeholders including leaders in the Legal Recruiting, Professional Development, Marketing and Business Development departments. Focus of lead responsibilities will change from time to time.
Qualifications:
A Bachelor’s degree is required. A minimum of seven (7) years relevant diversity or professional services experience required (with a preference for law firm experience), demonstrating progressive career growth and a pattern of exceptional performance. Demonstrated knowledge, understanding of, and exposure to the diversity, equity and inclusion (DEI) field and theories of intersectionality. DEI certificate conferred
Duties and Responsibilities:
Serves as primary D&I Team point of contact to the Affinity Groups and Interest Groups and their members. Collaborates in developing with the leaders of the Affinity Groups (“Leads”) a strategic plan for each Affinity Group in support of the Firm’s overarching D&I strategy and goals. Provides strategic direction and support for the Leads in defining D&I programs and initiatives in support of the group’s strategic plan, including events in celebration of Heritage Months, cultural holidays, mentoring programs, client partnerships, summer associate events, new hire events, and professional development programs. Identifies partnership opportunities between lawyer and staff Affinity Groups, and across Affinity Groups (such as Multi-Cultural events) and develops shared resources to support all Affinity Groups at the Firm. Keeps up to date with trends in the legal market, benchmarks with law firm peers, and brings new ideas to Affinity Group Leads. Supports the launch of all new Affinity Groups and Interest Groups at the Firm. Collects formal feedback from Affinity Group members through surveys and other formats.
Execution and Infrastructure:
Facilitates meetings with the Leads of each Affinity Group on a regular basis to track progress and execute on the annual plans for the groups; drives decision-making. Ensures that new hires are appropriately included in Affinity Groups and related email distribution lists. a plus. Cross cultural skills and awareness. Advanced organizational skills needed to manage time well, prioritize effectively, handle multiple deadlines and projects, and thrive in a fast-paced, deadline-driven environment. Display leadership skills necessary for effective management, independent judgment and discretion, and strategic thinking. Possess well-developed and professional interpersonal skills, with the ability to interact effectively with people at all organizational levels of the Firm, including both attorneys and staff, as well as law student recruits and clients. Excellent verbal and written communication skills required, adept at drafting professional, concise and compelling proposals, emails, invitations, announcements, presentations, talking points, and executive summaries. Strong ability to design and lead meetings of lawyers and staff, to enable consensus building and decision making to articulate planning and execution of initiatives and events. Experience leading, managing, and developing direct reports and/or matrixed teams. Able to accommodate East Coast schedules. In consultation with the CDIO and D&I Team, develops annual budgets for all the Affinity Groups and Interest Groups; assists with review and approval of related expense requests throughout the year. Collaborates with, and leads the coordination of, other members of the D&I Team including Communications and Events, to assist Affinity Groups with the execution of all programs, initiatives, events, and related communications, including cross-Affinity activities such as the Lawyers Diversity Summit and Town halls. Plans and attends as appropriate all Affinity Group meetings for members and Leads; prepares meeting agendas and materials and organizes meeting logistics; organizes meetings for the Leads of all Affinity Groups. Develops and implements best practices for Affinity Group infrastructure and internal processes; suggests improvements to increase efficiency and effectiveness. Prepares summarizes of Affinity Group events and activities to be shared in multiple channels, including Affinity Group-related intranet information, client/industry surveys, and award submissions. Supports regular Affinity Group communications with its members, institutes and oversees subcommittees and working groups within Affinity Groups. Oversees Lead rotations, develops and manages orientations for all new Leads, including the annual orientation for new Leads.
Sponsorship and External Opportunities:
Identifies and analyzes external development opportunities for women and lawyers of diverse backgrounds (lawyers that identify as racial/ethnic minority, LGBT+, disabled, and/or veterans), including LCLD Fellows and Pathfinders; strategically manages participation for lawyers in consultation with Professional Development and Practice Leadership. Point of contact for, and manages all Affinity Groupled sponsorships of external organizations; strategically manages attendance at outside conferences by Affinity Group members.
Cross-Department Collaborations:
Collaborates with Legal Recruiting on Affinity Group sponsored law school Affinity Group outreach and summer associate events. Liaison to Marketing and Business Development for client partnerships involving Affinity Groups. Collaborates with lawyer and staff members across Firm committees, including Pro Bono, Associate Advisory Committee, and Wellbeing, to exchange information and coordinate Affinity Group initiatives Provides additional management and support to all aspects of the D&I department as needed. Promotes a fully inclusive environment, employing effective work practices, working as a team member, and showing respect for co-workers. Additional duties as assigned.
We are a local staffing service assisting our client with this direct hire need. Please respond with resume and contact information.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Conflicts Research Assistant (Remote - Local to Los Angeles, San Francisco or Palo Alto office location)
Direct Hire
Job # 0316pci
Los Angeles, San Francisco or Palo Alto (Remote)
Our client, A large global law firm is looking to fill a full-time direct hire need for a Conflicts Research Assistant to support their Conflicts department fully remote (local to California office location).
Employment Type: Full-Time Direct Hire | M - F | 10am - 6:30pm
Salary: $65,900 – $69,000 DOE / Annually (+ Benefits)
Responsibilities:
- Processing accurate and timely conflict checks in connection with new clients, new business, new hires, and vendors as arise for the firm. Including conducting corporate research using multiple software tools and open-source materials at your disposal
- Conferring with lawyers and staff to obtain complete information about incoming work. In addition to crafting search terms when corporate and individual names are collected, processing search results and filtering for relevant information
- Assists in the routine maintenance of confidential internal database information relating to Firm clients and all related parties
- Provide on-call weekend and holiday coverage as required in this role
Qualifications:
- A 4-year degree via accredited institution is required, however, equivalent combination of education and working experience is highly considered
- Must possess strong attention to detail with superior writing and word processing skills
- Ability to support multiple deadlines and projects simultaneously in a fast-paced working environment
- Prior experience conducting substantive research in both qualitative and quantitative capacity as part of a job duty or an internship task/project
- Proficiency in Microsoft Office application (Word, Excel, Outlook) and prior experience in LexisNexis or Westlaw is highly desired
We are a full-service staffing and talent sourcing firm, assisting our client with this direct hire need.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Corporate Paralegal
Direct Hire
Job # 0315pci
San Francisco, CA.
Our client, A large international law firm located in the Financial District, San Francisco is looking to fulfill a direct hire need for a senior investment funds/corporate paralegal. This position reports in a hybrid capacity, and flexibility for overtime is required in this role.
Employment type: Full Time Direct Hire | M-F | 9am -5:30pm
Salary: $75,000 – $98,000 / Annually (+ Benefits)
Responsibilities:
- Create and maintain excel spreadsheets with regard to tracking investor subscriptions
- Perpetual updates to SharePoint database and calendar regarding deadlines and project dates
- Prepare, coordinates the filing, and filing of various formation, tax and securities documents
- Preparing and filing Form ID with the SEC and obtains SEC EDGAR codes. Including filing Form D with SEC
- Review investor subscription materials for completeness, correctness, and consistency
- Review investor subscription booklets and indexes into Access database
- Maintains hard and soft copies of subscription booklets and related materials
- Proofread, duplicate, scan and convert documents to Adobe PDF format and document database
- Supporting pre-closing, closing and post-closing steps and legal documents
- Verifying client signature pages
- Provide legal and administrative support to Paralegals and Attorneys in the Corporate practice
- Various clerical and digital service function including faxing, scanning, and printing
Qualifications:
- A 4-year college degree is preferred, but working experience is highly considered
- 5+ years of practice experience in Investment Funds, Private Equity or Capital Markets
- Available to work overtime, as required
- Proficiency in the Microsoft Office (Outlook, Excel, PowerPoint), Adobe Suite
- Strong interpersonal skillset with professional decorum
- Ability to maintain and manage multiple deadlines/projects at once
We are a local staffing service assisting our client with this direct hire need. Please respond with resume and contact information.
Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Job Types: Direct Hire
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Litigation Paralegal
Direct Hire
Job # 0314pci
San Francisco or Oakland, CA.
A global law firm is looking for a Litigation Paralegal. This person will be responsible for assisting with managing all aspects of large scale complex litigation reporting directly to the senior paralegal and attorney team.
Employment Type: Full Time Direct Hire | M-F | 9am - 5:30pm
Salary Range: $70,000-$105,000
ESSENTIAL FUNCTIONS
- Manages document production processes
- Assists with the collection of material from client, opposing parties, and third parties (hard copies, electronic data, physical evidence)
- Maintains chain of custody
- Manages logistics of production of documents - hard copy, images, native
- Substantive Research
- Analyzes documents and materials
- Researches rules of procedure for relevant court venues
- Coordinates preparation and filing of briefs and legal documents
- Researches local rules of procedure for relevant court venues, and obtain info re same
- Drafts routine filings (e.g. attorney appearances, notices of filings, notices of motions)
- Checks legal cites for proper format, content and standing (Westlaw, Lexis; Blue Book)
- Researches and checks fact cites for proper format, content and accuracy (Blue Book)
- Compiles appendices and exhibits
- Manages service of process; files with court and serves on parties; coordinates with local counsel
- Manages trial and hearing preparation and support
- Compiles and tracks trial exhibits
- Prepares pretrial documents
- Manages trial transcripts
Job Qualifications:
The ideal candidate will possess 3-5 years of experience focusing on complex litigation cases, including managing large discovery, preparing for trial, and managing trial support. Must have high-level experience with a range of litigation support applications. Additional qualifications include excellent analytical and organizational abilities, solid communication and management skills, creativity, initiative and ability to work in a team environment. California State Court experience a plus. Bachelor’s degree strongly preferred. Flexibility to accommodate for travel and overtime is required.
We are a local staffing service assisting our client with this direct hire need. Please respond with resume and contact information.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Types: Direct Hire
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