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Legal Assistant (Direct Hire)

Job # 0301pci

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Los Angeles - Century City

Our client, A well-established multinational law firm in Century City - Los Angeles is looking to fulfill a direct hire need for a legal assistant. This position reports on a hybrid (tues - thurs in office) schedule.

Employment Type: Full Time Direct Hire | M - F | 8am - 5pm

Pay Rate: $73,000 - $102,000 / Annually DOE (+Benefits) *Non-Exempt*

Responsibilities:

Administrative support:

  • Attorney and shared practice group calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, deploying A/V equipment and accommodations via reservations database and IT team
  • Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
  • Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
  • Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
  • Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
  • Coordination and support of assignment attorney business development engagements and opportunities
  • Support to special projects or initiatives that might arrive to practice group and assignment attorney

Document Preparation & Management:

  • Prepare, draft, and finalize various documents including general client and internal correspondence, memoranda, and legal documents
  • Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
  • Utilize iManage document management system as a central repository for all matter and client related documents
  • Supports word processing and transcription as needed

Qualifications:

Qualified candidates should have at least two years’ legal secretary or assistant experience. A minimum of one year of practice background in Bankruptcy or Litigation is required. A 4-years bachelor’s degree is highly desired, and a high school diploma is required. Proficiency in MS Office Suite with experience in iManage (or document management systems), Adobe Acrobat, and legal billing software (InTapp, 3E). Strong word processing skills with sharp attention to detail. Must possess adept time management skills, professionalism, and ability to support a fast-paced environment while prioritizing scope of work. A collaborative and team-oriented working style is highly desired in the ideal candidates.

We are a local Bay Area based staffing service assisting our client with this direct hire need. Please respond with resume and contact information—Thank you!

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Direct Hire

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Legal Word Processor (Temp to Hire)

Job # 0229pci

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San Francisco, CA

Our client, A well-established multinational law firm is looking to fulfill a temp to hire need for a Legal Word Processor to support their San Francisco Office. This position reports on a hybrid (around three to four days in-office) basis to the downtown SF office, with coordination of in-office support with assignment secretaries' and admin's this partner desk is appointed.

Employment Type: Full Time Temp to Hire | M - F | 8am - 5pm *three to four days in-office*

Pay Rate: $48.00 / Hour (while temping) Salary $50.00 - $55.00 / Hour DOE once direct hire

The legal word processor will work directly with one corporate partner attorney to support routine document production, drafting and finalization. Transcribing and processing hand-written notes and quantitative data for transcription and processing.

Responsibilities:

  • Draft, reformat, and finalize complex legal documents and technical data-driven reports from source formatting
  • Retrieval and extraction of information, data or key words from source documents and electronic files. Transferring information to hard-copy documents, client lists and charts
  • Word processing and transcription as needed. Including handwritten and electronically produced documents (via MS Word and Adobe)
  • Adherent to attorney document formatting specifications and requirements
  • Additional administrative support to attorney as needed. Including billing support and time-entry, calendaring, expensing, and special projects

Qualifications:

Qualified candidates should have a minimum of two to three years’ legal secretary, legal assistant, or document productions experience. Prior Corporate practice background is highly desired. Adept technical skills in MS Office application, with advanced knowledge in Word and Excel for data-management. Adept knowledge of Adobe Acrobat is required. Must have exceptional professionalism, and ability to support a fast-paced environment while being able to prioritize work. A collaborative and team-oriented working style is highly desired in the ideal candidate.

We are a local Bay Area based staffing service assisting our client with this temp to hire need. Please respond with resume and contact information—Thank you!

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Temp to Hire

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Legal Business Development Specialist - Regulatory (Direct Hire)

Job # 0229bpci

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San Francisco, Palo Alto, Los Angeles - California (Hybrid)

Our client, A large corporate global law firm is looking for an experienced Business Development Specialist to fulfill a direct hire need. This position would report on a hybrid schedule as needed to the firms CA based offices in San Francisco, Palo Alto or Los Angeles-Century City.

Employment Type: Full Time Direct Hire | M - F | 9am - 5:30pm *Hybrid Reporting*

Salary: $73,000 - $109,500 (SF or Palo Alto based) DOE / Annually (+ Full Benefits Package)

$73,800 - $103,740 (Los Angeles based) DOE / Annually (+ Full Benefits Package)

The Business Development Specialist will support the regulatory practices. The specialist will assist in the implementation of firmwide marketing and business development plans and initiatives. In connection with securing new clients, strengthen existing relationships, and increase the overall activity of practice.

Responsibilities:

  • Draft custom pitches and RFP responses supporting Regulatory practice partners, associates, and client teams
  • Support the development and execution of marketing and business development plans, industry group plans, and Firm wide initiatives to advance group goals.
  • Maintain up-to-date practice group experience and representative matters for proposals, directory submissions, website, and marketing material updates
  • Cross-Department coordination with firmwide events team to coordinate and implement client webinars, roundtables, CLEs and other events. Including organization of event lifecycle from pre-event to post-event tasks
  • Coordinate lawyer participation in conferences, seminars, forums, sponsorships, and speaking and writing opportunities, and ensure effective participation
  • Develop and maintain client mailing lists, directories and contact information in database
  • Tracking client development activities, efforts, and results via in-house database
  • Monthly internal reporting on previous and upcoming business development activities, success factors and assessments
  • Coordinate and draft submissions for relevant practices for directory listings and awards/recognitions including Chambers
  • Collaboration with the communications team to develop group marketing materials, including client alerts, website content, newsletters, brochures, and thought leadership material. Including the use of print/digital materials

Qualifications:

Qualified candidates should have a bachelor’s degree in marketing, communications, or business-related field of study. Minimum of two to three years of experience in a professional-services organization with role in marketing/business development. Proficiency in Microsoft Office Applications, Adobe Suite, and InterAction client engagement software. Exemplary interpersonal, written, and oral skillset. Ability to multitask and manage multiple project timelines and tight deadlines with composure. Possesses strong leadership qualities with a proactive and team-oriented working style.

We are a local staffing service assisting our client with this direct hire need. Please respond with resume and contact information.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Direct Hire

Job Type: Direct Hire

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Human Resources Manager (Direct Hire)

Job # 0228pci

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San Mateo, CA

Our client, a well-established local supermarket with two locations (San Mateo & S. San Francisco), are looking to fulfill a direct hire need for an experienced (bilingual – English / Spanish) Human Resources Manager. This position reports on-site to the corporate offices in South San Francisco. Potential for work travel to store locations as needed.

Employment Type: Full Time Direct Hire | M – F | 8:30am – 5:30pm

Salary Range: $90,000 – $115,000 / Annually (+ Full Benefits)

  • Oversee and facilitating daily workflow, projects, and employee initiatives of the departments
  • Managing the new hire pipeline and talent acquisition process. Including recruiting, interviewing, onboarding, and orientation
  • Managing employee terminations, disciplinary action in accordance with organization policy and federal, state, and local guidelines. Initiating performance reviews and evaluations as arise.
  • Collaborative efforts with internal leadership team to understand and execute the organization's human resource and talent acquisitions, as it relates to current and future staff needs
  • Provide insight and guidance to human resource team and other staff when complex or any specialized issues arise.
  • Ensure HR department compliance within state and local employment laws and regulations
  • Overseeing internal Human Resources department audits and process improvements

Qualifications:

Qualified candidates should possess a 4-year bachelor’s degree with a concentration in Human Resources or Business Administration. Human Resources Certifications are a plus in this role. A minimum of three years’ experience in human resources management or senior human resources generalist experience. Must possess a fluency in both English and Spanish. Strong proficiency within MS Office applications (Outlook, PowerPoint, Excel, Word) with experience in HRIS and Payroll Systems. Must possess strong time management skills, professionalism, and ability to support a fast-paced environment and prioritize scope of work as needed. A collaborative and team-oriented working style is highly desired in the ideal candidates.

We are a local Bay Area based staffing service assisting our client with this direct hire need. Please respond with resume and contact information—Thank you!

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Direct Hire

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Legal Secretary - Labor & Employment (Temporary - Projected May 2024)

Job # 0228bpci

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Downtown Oakland, CA

Our client, A well-established labor and employment firm located in downtown Oakland, CA (two minutes from BART access). Is looking to fulfill a temporary need for a Legal Secretary. This assignment is expected to start the first week of May 2024, and last for about three to four months with the possibility for extension as needed.

Employment Type: Full Time Direct Hire | M - F | 8am - 5pm *On-Site*

Pay Rate: $35.00 / Hour 

Responsibilities:

Administrative support:

  • Attorney and shared practice group calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, deploying A/V equipment and accommodations via reservations database and IT team
  • Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
  • Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
  • Facilitate new client intake and matter forms with client profile buildout in client management database
  • Attorney billable hour tracking as needed
  • Support to special projects or additional administrative tasks that might arise to practice group and assignment attorney

Document Preparation & Management:

  • Prepare, draft, and finalize various documents including general client and internal correspondence, memoranda, and legal documents
  • Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
  • E-Filing documents as needed
  • Utilize document management system as a central repository for all matter and client related documents
  • Supports word processing and transcription as needed

We are a local Bay Area based staffing service assisting our client with this temporary need. Please respond with resume and contact information—Thank you!

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Temporary

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Client Account Specialist (Direct Hire)

Job # 0227pci

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San Francisco, CA

Our client, A well-established multinational law firm in Downtown San Francisco is looking to fulfill a need for a direct hire Client Account Specialist. This position supports billing and client account needs based out of the San Francisco office, which will operate on a remote basis.

Employment Type: Full Time Direct Hire | M - F | 8am - 5pm *Remote in CA office*

Pay Rate: $32.00 - $47.00 / Hour DOE (+Benefits)

Responsibilities:

  • Oversee all phases of attorney billing. Including distribution, logging, preparation, processing, and mailing of client billing
  • Responsive and accurate assistance to attorneys, clients, and staff in resolving billing problems via analysis
  • Research and monitor all inquiries regarding past and present billing
  • Provide guidance and training to new billing attorneys as needed
  • File and organize past monthly billing for electronic scanning
  • Review engagement letters pertaining to special financial agreements
  • Implement and maintain special fee and cost rate structures as needed
  • Maintain client billing database with routine administration and audits for accuracy
  • Willingness to support overtime as needed

Qualifications:

Qualified candidates should possess a bachelor’s or associates in relevant field of study (Accounting, Economics). Prior experience in client billing, AP/AR, or collections roles is a plus. Law firm experience is highly desired. Proficiency in MS Office Suite with knowledge of Excel, and strong skill in 10-key. Previous 3E (Thompson Reuters) or other e-billing software experience is preferred. Strong time management skills with sharp attention to detail. Must possess a high level of professionalism, and ability to support a fast-paced environment and prioritize scope of work as needed. A collaborative and team-oriented working style is highly desired in the ideal candidates.

We are a local Bay Area based staffing service assisting our client with this direct hire need. Please respond with resume and contact information—Thank you!

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Direct Hire

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Legal Secretary - Litigation (Direct Hire)

Job # 0226pci

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San Francisco, CA

Our client, A well-established California based corporate law firm is looking to fulfill a need for a direct hire Litigation Secretary for their downtown San Francisco office. This role will report on-site five days a week (for initial 90 days in role), then transition to hybrid reporting.

Employment Type: Full Time Direct Hire | M - F | 8am - 5pm *Hybrid*

Salary Range: $85,000 - $110,000 / Annually (+ Full Benefits)

Responsibilities:

Administrative support:

  • Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and any client services as needed
  • Oversee inbox and incoming client correspondence via email, phone, and certified mail
  • Expense tracking and submissions on behalf of attorney. Including processing check or payment requests for vendor services as needed
  • Initiate conflict checks, and new client/matter steps with client profile buildout in practice management software
  • Attorney billable hour tracking and entry for client billing
  • Support to special projects or ad-hoc administrative and clerical needs as arise

Document Preparation & Management:

  • Prepare, draft, and finalize various documents including internal, external and client correspondence. Drafting memos and legal documents such as TOA/TOCs as needed
  • E-filing within State and Federal Courts. Utilizing legal database for case deadline management
  • Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
  • Maintain document management system with upkeep and tracking of case/matter related documents

Qualifications:

Qualified candidates should have a minimum of four years’ prior secretarial or legal assistant experience in Litigation. A four-year degree in related field of study. A paralegal certification is a plus. Proficiency in MS Office Suite and Adobe. Experience in practice management software and iManage. Adept knowledge of California State and Federal court E-filing rules and procedures. Strong word processing skills with sharp attention to detail and time management. Must possess a high-level of professional, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.

We are a local Bay Area based staffing service assisting our client with this direct hire need. Please respond with resume and contact information—Thank you!

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Direct Hire

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Legal Assistant - Labor & Employment (Direct Hire) 

Job # 0226bpci

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Oakland or San Diego - California (Hybrid)

Our client, A well-established mid-sized law firm is looking for an experienced Legal Assistant to support the Labor & Employment Law practice on a direct hire basis. This position reports in-office on a hybrid basis (2-3 days).

Employment Type: Full Time Direct Hire | M - F | 8am - 5pm *Hybrid*

Pay Rate: $45.00 - $50.00 / Hour DOE (+Benefits) *Non-Exempt*

Responsibilities:

Administrative support:

  • Attorney and shared practice group calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, deploying A/V equipment and accommodations via reservations database and IT team
  • Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
  • Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
  • Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
  • Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
  • Coordination and support of assignment attorney business development engagements and opportunities
  • Support to special projects or initiatives that might arrive to practice group and assignment attorney

Document Preparation & Management:

  • Prepare, draft, and finalize various documents including general client and internal correspondence, memoranda, and legal documents (TOA/TOC)
  • E-filing within State and Federal Courts. Utilizing CompuLaw legal database for data entry and date reporting
  • Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
  • Utilize iManage document management system as a central repository for all matter and client related documents
  • Supports word processing and transcription as needed

Interacts daily with inter-firm departments to facilitate highest possible legal administrative support to attorney and clients. Including Accounting (check requests, expense tracking and general inquiries), Office Services (Mail, FedEx, UPS), Digital Service Team (Printing, Scanning, Faxing).

Qualifications:

Qualified candidates should have a minimum of five years’ prior legal assistant experience in Civil Litigation or Employment/Labor practice and investigations. Proficiency in MS Office 365, CompuLaw, iManage, CCC Macros, Adobe. Strong word processing skills with attention to detail. Must possess strong time management skills, professionalism, and ability to support a fast-paced environment and prioritize scope of work as needed. A collaborative and team-oriented working style is highly desired in the ideal candidates.

We are a local Bay Area based staffing service assisting our client with this direct hire need. Please respond with resume and contact information—Thank you!

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Direct Hire

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Senior Corporate Paralegal (Direct Hire)

Job # 0223pci 

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San Francisco, Palo Alto, Los Angeles (Century City) - California (Hybrid)

Our client, A large multinational law firm is looking to fulfill a direct hire need for a Senior Corporate Paralegal. This position reports on a hybrid basis ( Tues – Thurs in the office) to the firm’s downtown San Francisco, Palo Alto or Los Angeles (century city) office location.

Employment type: Full Time Direct Hire | M - F | 9am -5:30pm *Hybrid Tues – Thurs in office*

*OT as needed and Non-Exempt*

Salary: $87,500 – $170,000 / Annually (+ Benefits)

This Senior Corporate Paralegal will directly assist partners and associates in all aspects of transactional practice support as well as general corporate housekeeping and projects.

Responsibilities:

  • Prepare, draft and finalization of various corporate documents for lawyer review. Including documents related to the formation and dissolution of various corporate entities, financing documents, M&A transactions, foreign qualifications and UCC financing statements
  • Support in various SEC filings including Form D filings, confidential treatment requests, and registration statements
  • Analysis and reporting of information as it pertain to corporate transactions for lawyer review
  • Routine correspondence and coordination of transaction tasks/steps with lawyer team, clients, advisors, and other parties as needed
  • Conduct corporate and securities legal research via Westlaw, LexisNexis, and similar online research databases
  • Coordinate corporate closings and support post-closing tasks. Including filing and tracking of transaction documents within federal, state, and local authorities as necessary
  • Routine correspondence and updates with lawyers regarding status of tasks/projects, and any pending items or steps
  • Ad-hoc and special project support to the supervising paralegal and attorney team as needed

Qualifications:

  • A 4-year college degree is required in this role. Possessing a graduate level degree or JD is a plus in this role
  • A minimum of three to five years of large firm experience in Corporate & Securities, Private Equity or M&A Transactions. In-house corporate experience within fortune 1000 company will be highly considered
  • Proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and Adobe Suite
  • Must possess exceptional interpersonal skillset, with strong attention to detail and time management
  • Strong professional decorum and ability to work well within a team

We are a full-service staffing and talent sourcing firm, assisting our client with this direct hire need. Please respond with your WordDoc resume and contact information. Thank you!

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Direct Hire

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Senior Litigation Paralegal (Direct Hire) 

Job # 0223bpci 

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San Francisco, Palo Alto or Los Angeles - Century City (Hybrid)

Our client, A large corporate law firm is looking to fulfill a direct hire need for a Senior Litigation Paralegal. This position reports in a hybrid capacity, and would support this firm's San Francisco, Palo Alto or Los Angeles (Century City) office location.

Employment type: Full Time Direct Hire | M-F | 9am -5:30pm *Hybrid*

  • *OT as needed and Non-Exempt*

Salary: $87,500 – $140,000 / Annually (+ Benefits)

This Senior Paralegal will act as the lead on large, complex cases and provide case management, task delegation, and informal mentorship to junior paralegals and staff.

Responsibilities:

  • Oversee various elements of litigation case management. Including file management, discovery, and trial activity
  • Initiate a case calendaring system to track filings and deadlines. Including providing reminders and reports of upcoming deadlines or items
  • Task and responsibility delegation to junior paralegals and other support staff as needed on large or complex litigation matters in all phases of trial
  • Routine correspondence with outside entities (courts, government agencies, expert witnesses, corporations, vendors and other counsel) to gather information or coordinate trial or arbitration related activities
  • Liaison between case team lawyers and support staff as needed to ensure that case related tasks and service are meeting firm and team expectations
  • Draft, review, and analyze various legal documents as requested.
  • Routine legal research as needed via attorney request and oversight
  • Provide formal and informal guidance and training to junior paralegals regarding litigation procedures and firm best practices
  • Ad-hoc projects and tasks to the case team as needed

Qualifications:

  • A 4-year college degree is required in this role. A paralegal certification is a plus
  • 5+ years’ experience of large-firm litigation experience, or mid-sized to specialized litigation firm
  • Proficient in all phases of litigation: Intake, Discovery, and Trial
  • Experience preparing and attending trials/arbitrations/hearings. Experience coordinating trial/arbitration logistics: Workspace, setting-up remote office space, and coordinating with outside vendors or contacts
  • Available to work overtime, and travel as need on a case-basis
  • Proficiency in MS Office (Outlook, Excel, PowerPoint), Adobe Suite, WestLaw, LexisNexis, E-discovery databases, litigation software
  • Familiarity with USITC - Electronic Case Files and Filing procedures. As well as Section 337 investigations conducted by USITC
  • Strong interpersonal skills, attention to detail and professionalism
  • Ability to maintain and manage multiple deadlines and projects simultaneously

We are a full-service staffing and talent sourcing firm, assisting our client with this direct hire need. Please respond with your WordDoc resume and contact information. Thank you!

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Direct Hire

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