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Case Clerk/Junior Paralegal 

Direct Hire
Job # 0729pci 

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San Francisco, California

A large global law firm in downtown San Francisco is looking to hire an entry level case clerk/junior paralegal on a direct hire basis.

Duties of a Case Clerk/Junior Paralegal include:

  • Assist in document reviews and productions (indexing boxes, bates-labeling, quality checking)
  • Case file management (including document productions, pleadings and correspondence files, deposition transcripts and exhibits) by organizing, maintaining and tracking files to make them easily accessible to attorneys
  • Maintain and update file indexes
  • Retrieve documents (dockets, pleadings) from courts and agencies
  • Assist in preparation of legal documents (exhibits and filings)
  • Prepare and maintain document binders, witness preparation binders and topic binders
  • Database searches (Ringtail, Concordance) to retrieve attorney requested documents
  • Prepare deposition summaries and conduct searches in deposition transcripts
  • Lexis and Westlaw research
  • Assist with cite-checking projects
  • Assist with preparation of trial materials
  • Perform other duties as requested by Firm management.

Skills needed to be a successful Case Clerk/Junior Paralegal:

  • Excellent communication, organizational and interpersonal skills
  • Ability to coordinate and perform multiple tasks simultaneously
  • Strong service orientation and an understanding of the importance of developing effective working relationships with others
  • Proficiency in Microsoft Office software products.

Requirements:

  • 4-year degree from an accredited college or university; prior law firm experience or paralegal certificate a plus but not required
  • Must be available for travel
  • Must be available for overtime

Please respond with resume and contact information. Thank you!

Job Types: Full-time
Pay: $48,000

Manager of Professional Development -- California and Asia  

Direct Hire
Job # 1002pci 

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San Francisco, California

A large, international law firm in downtown San Francisco is looking hire a Manager of Professional Development. This position is in San Francisco but supports all California and Asia offices. The person in this role works alongside the Chief Legal Personnel Officer, the Director of Legal Recruiting and Professional Development for California and Asia and Managing Partners for Legal Personnel on all aspects of attorney professional development to develop, implement and lead attorney professional development strategies.

Duties of the Manager of Professional Development include:

  • Identify associate career development needs, and design and manage the implementation of programs relating to attorney career development
  • Create and maintain relationships within the firm at all levels
  • Liaise with Professional Development teams in other office on Professional Development training and initiatives
  • Oversee administration of performance evaluation processes for associates and counsel. Review, edit, and prepare evaluations for distribution
  • Develop and maintain annual budget for Professional Development initiatives and training; manage monthly reporting and variance analysis

Ideal candidates would have:

  • A minimum of five years of career development experience, including experience in legal, consulting or other professional services organizations
  • Strong interpersonal skills and a dynamic energy level
  • Excellent written and verbal skills and an organized and self-directed approach to work
  • An undergraduate degree is required; an advanced degree in a related field or a J.D. preferred

This is a direct hire position and the working hours are 8:30am to 5pm, Mondays through Fridays.

Job Types: Full-time
Pay: $110,500-DOE

Temporary Administrative Assistant  

Temporary
Job # 1001pci 

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San Francisco, California

A San Francisco City Agency is seeking a temporary administrative assistant. This position will last for 4 to 6 months.

Duties of an Administrative Assistant include:

  • Light bookkeeping tasks such as assisting with accounts receivable and accounts payable
  • Preparing letters and correspondences
  • Copying, filing, scanning, and data entry
  • Scheduling for meetings
  • Other administrative tasks as needed.

Education and Experience

  • Bachelor's degree (preferred)
  • Excellent written and communication skills
  • Be well organized
  • Have great attention to detail
  • Be able to work independently as well as part of a team.

Job Types: temporary
Pay: $21 an hour

Development Associate

Temp to hire
Job # 0930pci 

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San Francisco, California

A private high school is looking for a Development Associate on a temp to hire basis.

Duties of a Development Associate include:

  • Assist with digital and written communication as they pertain to development communications including constituent outreach and engagement
  • Assist in the implementation of all aspects of the school's development program
  • Assist with fundraising volunteer committees, prepare materials, and other as needed
  • Plan and help execute Advancement sponsored event
  • Create an maintain event plans, vendors, facilities, attendee tracking and registration, and timeline to ensure successful events
  • Help recruit and manage volunteers to support Advancement events
  • Assist in the development of strategy for engagement and plan and help execute events for a diverse alumni base
  • Grow alumni participation in annual giving
  • Leverage diverse media platforms (print, social, web, and email) in collaboration with communications and marketing manager to maximize alumni outreach and build alumni database
  • Provide support for other projects as needed

Required qualifications and experience:

  • Events and project management experience (1 year)
  • Collateral/marketing material development experience (1 year)
  • Experience in recruiting, managing and coordinating volunteers
  • Graphic design and/or desk-top publishing experience a plus
  • Strong experience with Microsoft Office, Publisher, Adobe Indesign, and Photoshop
  • Excellent communication skills, written and oral
  • Able to work within and manage a budget
  • Social media savvy

This is a temp to hire position that will temp for 12 weeks at $25 per hour. After the 12 week period, this position with go regular at a salary of $60,000 per year. We are a staffing service who is assisting out client with this hire.

Job Types: Full-time
Pay: $25/hr, $60,000

Temporary Medical Administrative Assistant/Scheduler 

Temporary
Job # 0807pci 

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San Francisco, California

A large healthcare facility in Lower Pacific Heights area of San Francisco is looking for a Temporary Medical Administrative Assistant/Scheduler on a long term basis for about four to six months. This person would work within a specific medical practice area.

Duties of a Medical Admin Assistant include:

  • Updating patient file information and reports
  • Contacting patients regarding appointments
  • Phone and email communication
  • Departmental meeting set ups and preparation

Qualified candidates should have at least one to two years of office experience and must be comfortable speaking on the phone and learning new technologies and terminologies.

Job Types: temporary
Pay: $21 per hour

Front Desk Receptionist      

Direct Hire 
Job # 0130pci

San Francisco

Global law firm in San Francisco is looking for a front desk person to cover a long term temporary need.

Duties of a Front Desk Receptionist:

  • Greeting clients, guests, vendors, etc.
  • Answering incoming calls
  • Conference room coordination
  • Ordering supplies
  • Clerical and light administrative tasks as needed.

Skills needed to be a successful Front Desk Receptionist:

  • Strong working knowledge of Word, Excel and some PowerPoint
  • Self starter with ability to work independently
  • Strong written and verbal communications skills
  • Ability to multi task
  • Positive attitude

Education and Experience:

  • College degree (preffered)
  • At least one year of front desk/office experience
  • Law firm experience would be a plus.

Pay: $21.00 per hour

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Legal Secretary 

Direct Hire
Job # 0726pci 

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San Francisco, California

A large, global law firm is looking to hire an experienced Legal Secretary in its business department.

Duties of a Legal Secretary:

  • Preparation of documents to support timekeepers, extensive client contact including handling incoming calls, correspondence and appointments for timekeepers
  • Preparation of draft and final documents
  • Creation and maintenance of files and e-files
  • All other administrative support for timekeepers including time entry, travel arrangements, calendaring of due dates, engagement letters, etc.

Skills needed to be a successful Legal Secretary:

  • Strong written and verbal communication skills
  • Excellent organization and time management skills
  • Ability to work well under pressure with great attention to detail
  • Ability to maintain absolute confidentiality regarding discussions, records, files, documents and information
  • Possess strong judgment and decision making skills while working independently and as part of a collaborative team
  • Proficiency in MS Word, Outlook, Worksite/iManage, Salesforce and Adobe Acrobat

Education and Experience:

  • Four year college degree
  • One to two years of Legal Secretarial experience

The Legal Secretary should have a real desire to kickstart their legal career. This position works Monday through Friday, 8:30am-5:30pm. Please respond with resume and contact information. Thank you!

Job Type: Full-time, competitive compensation and benefits program
Pay: $85+++


 

Legal Administrative Assistant

Direct Hire
Job # 0718pci 

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San Francisco, California

A large, global law firm in downtown San Francisco is looking to hire a Legal Administrative Assistant on a Direct Hire basis.

Duties of a Legal Administrative Assistant:

  • Assisting secretaries
  • Assisting paralegals and other staff with various documents
  • Document preparation and edits
  • Helping to prepare financial reports and client invoices
  • Taking charge of social media updates
  • Helping with travel and hotel reservations
  • Other administrative tasks
  • Junior paralegal level duties

Skills needed to be a successful Legal Administrative Assistant:

  • Strong written and verbal communication skills
  • Ability to multitask
  • Collaborative work style but also be able to work independently
  • Excellent organization and time management skills

Education and Experience:

  • Four year college degree
  • One year of office experience is preferred

The Legal Administrative Assistant should have a real desire to kickstart their legal career. This position works Monday through Friday, 8:30am-5:30pm. Please respond with resume and contact information. Thank you!

Job Type: Full-time
Pay: $48,000.00 to $50,000.00 /year


 

Litigation Paralegal
Job # 1206pci 

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San Francisco, California

A growing global firm!

A large international law firm is looking for a Litigation Paralegal on a direct hire basis for their downtown San Francisco office! 

Duties of a Litigation Paralegal include:

  • Performing all elements of litigation case management, document and file management, case calendaring, discovery support and trial preparation activities.

Skills needed to be a successful Litigation Paralegal:

  • Exceptional attention to detail
  • Excellent written and oral communication skills
  • Excellent interpersonal skills
  • High degree of professionalism
  • Ability to multitask and switch directions quickly

Education and Experience

  • Four year degree
  • Paralegal certificate (preferred)
  • At least 3 years of litigation paralegal experience
  • Have a comfort level with all states of litigation, including use of e-discovery database tools, e-filing practices, trial preparation activities and/or arbitration proceedings experience.
  • Should be proficient with cite-checking, Bluebook rules and California Style Manual preferred

Please respond with resume and contact information. Thank you!

Pay: $67,000 to $85,000

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Receptionist 

Part time, temp-hire
Job # 1209pci 

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Palo Alto, California

A large, global law firm is looking for a part time receptionist for their Palo Alto location.

Duties of a Receptionist include:

  • Answering and directing phone calls
  • Greeting clients and guests
  • Conference room coordination
  • Various clerical and office assistant level tasks

Skills needed to be a successful Receptionist:

  • Excellent organization and time management skills
  • Excellent written and oral communication skills
  • Ability to work independently as well as in a team
  • Ability to multitask and prioritize

Education and Experience

  • Four year degree (preferred)
  • 1 year front desk/customer service experience

Please respond with resume and contact information. Thank you!

Job Type: Part time, 1pm-5pm
Pay: $21.00 /hour

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Corporate Legal Secretary

Direct Hire
Job # 0322pci

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San Francisco, California

Excellent opportunity to expand your legal career at this solid firm!

A large, international law firm is looking to hire a Corporate Secretary for their downtown San Francisco office.

Duties of a Corporate Legal Secretary include:

  • Providing administrative support to attorneys
  • Processing expense reports
  • Processing conflict checks and new client/new matter forms
  • Screening telephone calls
  • Scheduling conference calls
  • Coordinating travel arrangements
  • Entering attorney billing time
  • Maintaining attorney and paralegal calendars
  • Conducting internet research as directed
  • Other duties as necessary

Skills needed to be a successful Corporate Legal Secretary:

  • Strong written and verbal communication skills
  • Ability to multitask
  • Collaborative work style but also be able to work independently
  • Excellent organization and time management skills

Education and Experience:

  • Four year degree
  • 3-6 years of related experience (corporate legal secretarial experience and/or executive administrative assistant experience and/or litigation secretarial experience)

This position works Mondays through Fridays 8:30am to 5:30pm

Job Type: Direct Hire
Pay: $60,000 to $95,000 DOE plus full benefits

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Service Center Assistant

Temp to Hire
Job # 0717pci

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San Francisco, California

An upscale car dealership on the South of Market area of San Francisco is looking for a Service Center Assistant.

Duties of a Service Center Assistant include:

  • Answering phones at the service desk
  • Making and confirming appointments
  • Requesting uber/lyft/taxi pick ups
  • Data entry for all transactions using proper codes
  • Follow up with clients
  • Filing and other clerical work as needed
  • Working Mondays -Fridays, 9am to 6pm

Skills needed to be a successful Service Center Assistant:

  • Strong communication skills
  • Ability to take direction
  • Ability to multitask and prioritize
  • Ability to work independently and as in a team
  • Excellent organization and time managment skills

Education and experience

  • 1 to 2 years customer service experience would be a plus,
  • 1 to 2 years office experience

This is a temp to hire position that will temp for 12 weeks and then go regular. The pay while temping is $18.00 per hour and once regular it would be about the same or a bit higher. Once regular there would be benefits.

Job Type: Full-time
Pay: $18.00 /hour

 

Litigation Secretary
Job # 1231pci 

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San Francisco, California 

A large, international law firm in downtown San Francisco is looking to hire an experienced litigation secretary on a direct hire basis.

Qualified candidates should have at least five years of experience.

Duties of a Litigation Secretary include:

  • Reviews, sorts and distributes mail
  • Reviews and calendars due dates from documents, letters and other mail received
  • Answers telephones and records messages, as necessary
  • Sends copies of all appropriate dates to firm Central Docketing Department and works with them to ensure that all dates recorded are accurate.
  • Drafts and types various kinds of documents, including correspondence, pleadings, memoranda; proofreads documents for errors and corrects errors.
  • Schedules/calendars appointments such as depositions, production of documents, client meetings, trials, court hearings and appearances.
  • Schedules messengers and other vendors for pick-up of documents for errands such as filings with court, delivery of documents to counsel and other types of errands.
  • Coordinates court filings including filing of pleadings via electronic filing procedures as mandated and approved by the court.
  • When needed, inputs the attorney's timesheets into the firm's timekeeping system
  • Reviews client billing for accuracy
  • Edits content/grammar using the firm's billing application.
  • Performs administrative functions such as preparing check requests for vendor statements, expense reports and other administrative tasks.
  • Organize and schedule small and large meetings in person and/or via conference calls which may include arranging for conference rooms and meals.
  • Maintains Outlook Calendars.
  • Makes travel arrangements utilizing the firm travel agency.
  • Works with attorneys to monitor incoming fax and email regarding clients matters and manages incoming and outgoing faxes and emails for digital filing following firm procedures.
  • Maintains accurate and up-to-date databases such as name/address lists, client/matter numbers; and marketing databases such as the firm's global CRM system.
  • Other administrative and executive administrative duties as needed.
  • Working Mondays through Fridays, 8:30am to 5pm.

Skills needed to be a successful Litigation Secretary:

  • Exceptional attention to detail
  • Excellent written and oral communication skills
  • Excellent interpersonal skills
  • High degree of professionalism
  • Ability to multitask and switch directions quickly
  • Ability to accurately, efficiently, and effectively manage multiple calanders

Excellent benefits and work environment! Please respond with resume and contact information. Thank you!

Salary: $75,000 to $95,000

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Office Services Specialist

Direct Hire
Job # 0329pci 

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Palo Alto, California 

A large law firm in downtown San Francisco is looking to hire an Office Services Specialist. This is an excellent opportunity to start a career in the legal field.

Duties of a Office Services Specialist include:

  • Dispersing mail and faxes
  • Photocopying and scanning
  • Conference room schedule coordination, setting up and breaking down of conference rooms
  • Back up phones and other duties as needed.

Skills needed to be a successful Office Service Specialist:

  • Ability to multitaks
  • Self started with the ability to work independently
  • Great interpersonal skills
  • Positive attitude

Education and Experience

  • College degree (preffered)
  • Minimum 1 year of clerical experience

This position works Mondays through Fridays, 9:30am to 5:30pm.

Pay:$38,300 to DOE

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Administrative Assistant

Direct Hire 
Job # 0418pci 

A large healthcare facility in the Lower Pacific Heights area of San Francisco is looking for an Administrative Assistant/Scheduler on a long term temporary basis for about six months within a specific medical practice area.

Duties of an Administrative Assistant:

  • Updating patient file information
  • Contacting patients regarding appointments
  • Phone and email communication
  • Departmental meeting set ups and preparation

Skills needed to be a successful Administrative Assistant:

  • Ability to pick up medical terminology quickly
  • Excellent written and verbal communication skills
  • Ability to multitask
  • Ability to accurately, efficiently and effectively manage multiple calanders

Education and Experience:

  • College degree (preferred)
  • Minimum 1 year of office experience

This position works Mondays through Fridays, 8am to 4:30pm.
Pay: $21.00 per hour

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Litigation Support Analyst 

Direct Hire 
Job # 0820pci 

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San Francisco, California

A large international law firm in downtown San Francisco is looking to hire a Litigation Support Analyst on a direct hire basis. A litigation Support Analyst will be responsible for providing general litigation technology support to case teams and serves as an interface between the attorneys and paralegals and other support groups

Duties of a Litigation Support Analyst:

  • Consults with and assists attorneys and paralegals on specific case needs particularly relating to discovery document management, as well as pleadings, correspondence, and other case-management content.
  • Helps prepare plans for case specific support such as document productions and trials, as well as budget estimates; advises case teams on Firm’s Best Practices for managing electronic discovery
  • Acts as a liaison with information technology and other administrative departments of the Firm as well as vendors.
  • Assists attorneys with various computer and technology issues, specifically data conversion, spreadsheets, and electronic discovery.
  • Assists department leadership and other Analysts in preparation of various standardized procedures and materials.
  • Participate in presentations and training on various litigation support topics.
  • Stays current on the rapidly changing technology developments relating to litigation support.

Skills needed to be a successful Litigation Support Analyst:

  • Excellent communication, organizational, technical writing and interpersonal skills
  • Strong service orientation and ability to develop effective working relationships with others
  • Experience with Ringtail, Concordance, LiveNote, IPRO, or other similar litigation support and ediscovery software tools is required.
  • Ability to work under pressure and to facilitate solutions; a self-starter with minimal supervision required.
  • Willingness to work additional hours and help others with deadline intensive projects; timely and regular attendance is required
  • Willingness to occasionally travel as needed to other offices and trial sites.

Education and Experience:

  • Bachalor's Degree (strongly preferred)
  • At least two years’ experience in a law firm or legal environment and/or a thorough understanding of the requirements of litigation support, legal documents, and procedural requirements.
  • Prior tiral experience (helpful)

Salary: $75,000 plus full benefit package

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