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Collections Coordinator 

Direct Hire
Job # 0221pci 

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San Francisco, California

A large law firm is seeking a Collections Coordinator to be located in its San Francisco office. The Collections Coordinator is responsible for the collections of client accounts receivable following established firm and generally accepted accounting procedures.

Duties of a Collections Coordinator include:

  • Collections with direct client contact
  • Updating status in 3E collections module
  • Researching client payment histories and conducting account reconciliations
  • Assisting in account management, payment advice, monitoring payment plans, providing invoice copies, and gathering necessary information for collection determination
  • Preparing analysis of collection projections
  • Preparing payment schedules
  • Researching unallocated funds for application or refund

Skills and Experience:

  • 3+ years previous collections experience
  • College degree with emphasis in accounting (preferred)
  • Proficiency in Microsoft Office, iManange, IntApp Time, Adobe Acrobat, and Govern
  • Prior 3E experience (preferred)
  • Prior law frim experience (preferred)

This position will work Monday through Fridays 8:00am to 5:00pm, additional overtime may be required on occasion. Thanks!

Job Types: Full-time
Salary: $70,000-$75,000

Legal Recruiter Assistant  

Job # 1007pci 

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San Francisco, California

A large, international law firm in downtown San Francisco is looking to hire an administrative assistant to the legal recruiting team for a temporary need that would be about four months long starting the beginning of November.

Duties for this position include:

  • Assisting the firm recruiter with setting up interviews on college campuses regionally
  • Sending out emails
  • Updating calendars
  • Data entry
  • Uploading information
  • Sending out paperwork, etc.

Qualified candidates should have strong MS Word and Excel skills and a familiarity with Outlook, be proactive, have a sense of urgency and be a team player. Law firm experience would be a plus, specifically some sort or recruiting related background. At least one year of office experience is required. Candidates do need to live in the San Francisco Bay Area, as even though this will be done remotely for now there will be some days from time to time that will require going to the office.

This is a temporary assignment from November through March or so.

Job Types: Full-time
Salary: $22.50/hour

Legal Recruitment and Professional Development Assistant 

Direct Hire
Job # 1008pci 

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San Francisco, California

A large, international law firm in downtown San Francisco is looking for a Legal Recruitment & Professional Development Assistant for a direct hire full time need.

Duties for this role include:

Legal Recruitment:

  • Providing administrative support for the Legal Recruiting department
  • Assisting with implementation of the summer associate program
    • assisting with all aspects of the on-campus interview process, resume collect programs, scheduling orientation sessions, assisting in the planning of social events and training programs correspondence
  • Maintaining the legal recruiting database

Professional Development side:

  • Serve as point of contact for internal presenters, manage program scheduling, registration set up, assembling training materials, etc.

Qualified candidates should have a four year college degree, at least one year of administrative experience and ideally have worked in a professional legal setting. Recruitment related experience is a huge plus.

This position is currently mostly virtual during the Covid shutdown but would eventually be done mostly in the office in downtown San Francisco working with the recruitment team,

Hours are Mondays through Fridays, 9am to 5:30pm, additional overtime may be required on occasion. Thanks!

Job Types: Full-time
Salary: $44,000-$54,300

Part Time Administrative Assistant 

Part Time Temp
Job # 0701pci 

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Oakland, California

A Long-term part time temporary work! Work from home!

A highly regarded residential community in the Oakland Hills is looking for an administrative assistant to work 90% from home for 8 to 10 hours a month supporting the homeowner's association. Very flexible hours.

Duties of the part time administrative assistant:

  • Keeping records of maintenance
  • Ensuring compliance with municipal authorities
  • Preparing and distributing board packets
  • Management reports and meeting agendas

Looking for a six month to one-year commitment. Perfect for a stay at home parent, student, retiree or anyone able to work very flexible hours.

Must be available to attend board meetings once a quarter, which is currently virtual during the crisis. All other work is from home.

Job Types: Part Time
$25 per hour

Litigation Secretary 

Direct Hire
Job # 0609pci 

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Oakland, California

A busy state-wide mid sized law firm specializing in governmental and political law in downtown Oakland is looking to hire an experience litigation secretary. This is a busy and dynamic law firm and this desk assists multiple attorneys with all administrative tasks associate with a busy litigation desk.

Duties of a Litigation Secretary:

E-filings, word processing, tables of contents, tables of authorities, proofreading, document production, calendaring, etc. This is a direct hire position.

The working hours are Mondays through Fridays, 8:30am to 5:30pm. The firm is located walking distance from BART.

Please respond with resume and contact information. Thank you!

Job Types: Full-time
Salary: $66,500-$89,000

Temporary Medical Administrative Assistant/Scheduler 

Job # 0807pci 

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San Francisco, California

A large healthcare facility in Lower Pacific Heights area of San Francisco is looking for a Temporary Medical Administrative Assistant/Scheduler on a long term basis for about four to six months. This person would work within a specific medical practice area.

Duties of a Medical Admin Assistant include:

  • Updating patient file information and reports
  • Contacting patients regarding appointments
  • Phone and email communication
  • Departmental meeting set ups and preparation

Qualified candidates should have at least one to two years of office experience and must be comfortable speaking on the phone and learning new technologies and terminologies.

Job Types: temporary
Pay: $22 per hour

Front Desk Receptionist      

Direct Hire 
Job # 0130pci

San Francisco

Global law firm in San Francisco is looking for a front desk receptionist on a direct hire basis.

Duties of a Front Desk Receptionist:

  • Greeting clients, guests, vendors, etc.
  • Answering incoming calls
  • Conference room coordination
  • Ordering supplies
  • Clerical and light administrative tasks as needed.

Skills needed to be a successful Front Desk Receptionist:

  • Strong working knowledge of Word, Excel and some PowerPoint
  • Self starter with ability to work independently
  • Strong written and verbal communications skills
  • Ability to multi task
  • Positive attitude

Education and Experience:

  • College degree (preffered)
  • At least one year of front desk/office experience
  • Law firm experience would be a plus.

Pay: $50,000-$55,000

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Job # 1206pci 

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San Francisco, California

A busy, boutique law frim specializing in Estate Planning, Trust Administration and Probate Law is looking for an experienced Paralegal. 

Qualified candidates should have three years of Estate Planning, Trust Administration and Probate experience. Ideally in possession of a paralegal certificate. Four year degrees are preferred by pertinent work experience would be considered.

Duties of the Paralegal:
Execute and manage all aspects of probate and trust administration work. Experience preparing accountings preferred but not required.
Drafting estate planning documents using WealthCounsel drafting software, and assisting clients in trust funding and related tasks.
Prepare real property transfer deeds and related County forms for estate planning, probate, and trust administration clients.
Maintain office procedures around client and project management. Maintain client tracking spreadsheets to ensure that client work occurs in a timely manner and that all aspects of various projects are complete. Report on client status at staff meetings.
Written and oral communication with clients and other parties.

This is a busy, dynamic and supportive environment and the firm is looking for someone who really wants to be part of a team,  and share their knowledge and experience.

Please respond with resume and contact information. Thank you!

Salary: $60,000 to $110,000 doe