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Legal Human Resources Manager

Direct Hire
Job # 1201pci 

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San Francisco, CA

Our client, A well-established global law firm is looking to fulfill a direct hire need for a Human Resources Manager to support their downtown San Francisco office location. This position reports on a hybrid basis.

Employment Type: Full Time Direct Hire | M - F | 9am - 5:30pm *On-Site*

Salary: $120,000 - $150,000 / Annually (+ Full Benefits)

The HR Manager is responsible for a wide range of human resources activities for both lawyers and staff, including employee relations, strategic planning, policy interpretation, onboarding and offboarding and general office coordination for the San Francisco office. The HR Manager serves as a consultant to the local San Francisco management team on human resources related issues, anticipates various HR-related needs, and seeks to develop integrated solutions. The HR Manager directly supervises the secretarial, clerk, and practice assistant staff and is responsible for the staff performance, personnel practices, policies and employment laws.

Additionally, The HR Manager will report to the Director of Administration, be a member of the San Francisco management team and will assist will various duties as assigned for the management team.

Qualifications

  • A 4-year Bachelor’s Degree or combination of equivalent work experience along with HR certification (SHRM-CP) is highly considered
  • Minimum 3 years’ experience in human resources management or senior human resources generalist experience
  • Prior law firm and/or professional services experience is highly desired
  • Strong proficiency within MS Office applications (Outlook, PowerPoint, Excel, Word), including HRIS databases (Workday, PeopleSoft, ADP)

We are a local staffing service assisting our client with this direct hire need. Please respond with resume and contact information.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Direct Hire

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Legal Office Services Assistant (On-Site)

Direct Hire
Job # 1130pci 

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San Francisco, CA

Our client, A large global law firm is looking to fulfill a direct hire need for a Delivery Services Assistant to support their downtown San Francisco office location. This position reports on-site.

Employment type: Full Time Direct Hire | M-F | 9am -5:30pm *On-Site*

Salary: $45,000 - $50,000 DOE / Annually + Benefits

Responsibilities:

  • Intake, sorting, and delivery of incoming mail and packages. Including processing of outgoing mail in timely an efficient manner
  • Assist firm personnel with mailing needs. Including certified mail, FedEx, UPS, and courier service preparation
  • Scanning all incoming/outgoing mail items. Including delivery to the appropriate contact electronically or physically as needed
  • Tracking courier items and packages via FedEx, UPS, and Certified Mail
  • Prepare and process incoming and outgoing inter-office pouches
  • Assist with digital service printing and scanning projects as needed
  • Operate production printers, scanners, copiers, binding machines, and other digital services related equipment
  • Routine quality control checks on print jobs. Including print quality, alignment, paper stock, and material used in the production process
  • Maintain and distribute office supplies as needed to inter-office personnel
  • Collaboration with facilities and office service teams regarding conference room set up and deployment for clients, new hires and guests as needed. Including new office space set up and equipment checks

Qualifications: Must hold one to two years prior experience in mail room, office services or administrative function. Hands-on experience using digital tools such as postage, fax, copying and printing machines. Excellent written and oral communication skills sufficient to provide routine information and manage general inquiries. A proactive and engaging approach to the scope of work and team with a “can do” attitude. Knowledge of Microsoft Office applications (Outlook, Word, PowerPoint). A high school diploma is required in this role.

We are a local staffing service assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information. Thank you!

Pursuant to the local Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Direct Hire

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Legal Conflicts Research Assistant (Remote - Local to Los Angeles, San Francisco or Palo Alto office location)

Direct Hire
Job # 1129pci 

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Los Angeles, San Francisco or Palo Alto (Remote)

Our client, A large global law firm is looking to fill a full-time direct hire need for a Conflicts Research Assistant to support their Conflicts department fully remote (local to California office location).

Employment Type: Full-Time Direct Hire | M - F | 10am - 6:30pm

Salary: $65,900 – $69,000 DOE / Annually (+ Benefits)

Responsibilities:  

  • Processing accurate and timely conflict checks in connection with new clients, new business, new hires, and vendors as arise for the firm. Including conducting corporate research using multiple software tools and open-source materials at your disposal
  • Conferring with lawyers and staff to obtain complete information about incoming work. In addition to crafting search terms when corporate and individual names are collected, processing search results and filtering for relevant information
  • Assists in the routine maintenance of confidential internal database information relating to Firm clients and all related parties
  • Provide on-call weekend and holiday coverage as required in this role

Qualifications:

  • A 4-year degree via accredited institution is required, however, equivalent combination of education and working experience is highly considered
  • Must possess strong attention to detail with superior writing and word processing skills
  • Ability to support multiple deadlines and projects simultaneously in a fast-paced working environment
  • Prior experience conducting substantive research in both qualitative and quantitative capacity as part of a job duty or an internship task/project
  • Proficiency in Microsoft Office application (Word, Excel, Outlook) and prior experience in LexisNexis or Westlaw is highly desired

We are a full-service staffing and talent sourcing firm, assisting our client with this direct hire need.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Direct Hire

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Legal Secretary/Assistant (Los Angeles - Century City)

Direct Hire
Job # 1118pci 

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Los Angeles, CA

Our client, A large global law firm in downtown Los Angeles (Century City) is looking for an experienced Legal Secretary to fulfill a direct hire need. This position is reporting on a hybrid schedule.

Employment Type: Full Time Direct Hire | M - F | 9am - 5:30pm *Hybrid Reporting*

Salary: $71,000 - $90,000 DOE / Annually (+ Full Benefits Package)

Responsibilities:

Administrative support:

  • Attorney calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, deploying A/V equipment and accommodations via reservations database and IT team
  • Oversee attorney inbox and incoming client correspondence via email, phone, and mail
  • Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
  • Attorney billable hour tracking (via 3E) and client billing support
  • Processes attorney expenses (via ChromeRiver)
  • Various clerical, and digital service projects as arise

Document preparation:

  • Prepare, draft, and finalize various documents including general client and internal correspondence, memoranda, and legal materials as required by attorney
  • Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
  • Utilize iManage document management system as a central repository for all matter and client related documents
  • Supports word processing and transcription as needed

Interacts daily with inter-firm departments to facilitate highest possible legal administrative support to attorney and clients. Including Accounting (check requests, and billing inquiries), Office Services (Mail, FedEx, UPS), Digital Service Team (Printing, Scanning, Faxing)

Qualifications:

Qualified candidates should have a minimum of two to five years prior legal administrative assistant or secretarial experience (light Litigation knowledge is required). Proficiency in Microsoft Office, and Adobe Suite and ability to word process quickly with attention to detail. Must possess strong time management skills, professionalism, and ability to support a fast-paced environment and prioritize scope of work as needed.

We are a local staffing service assisting our client with this direct hire need. Please respond with resume and contact information.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Direct Hire

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Immigration Paralegal

Direct Hire
Job # 1117pci 

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San Francisco, CA

Our client, a well-established global law firm is looking to fulfill a direct hire need for an experience immigration paralegal to support their downtown San Francisco Office location. This position reports on-site.

Employment Type: Full Time Direct Hire | M – F | 9am – 5:30pm

Salary: $75,000 – 95,000 DOE / Annually (Plus Benefits Package)

This paralegal will be responsible for working alongside attorneys in the preparation, filing and monitoring of pending employment-based immigration petitions and applications within the U.S. Citizenship and Immigration Service, Department of Labor, and Department of State.

Responsibilities:

  • Managing daily docket list and new client/caseload intake
  • Organizing, formatting, and finalizing visa applications for permanent residents. As well as any extensions, petitions and withdraws for pending applications/packets.
  • Filing and submitting applications via the USCIS, DOL and other government agencies as arise
  • Attentive follow up to Response for Evidence and general inquiries throughout application process with various government agencies
  • Requesting and collecting various client documents relating to immigration application
  • Routine correspondence to clients via phone and email with application status updates
  • Legal and case management database administration
  • Administrative, clerical and records management related tasks as arise

Requirements:

  • A 4-year bachelor’s degree, or prior completion of ABA Paralegal Certification required. In addition to a minimum of 2-4 years of experience in the business immigration practice
  • Extensive knowledge of visa, permanent residency, and secondary benefit application process
  • Prior experience with L-1, H, E, TN, Immigrant and Nonimmigrant Consular Processing, I-140, I-130, Naturalizations, I-485
  • Experience interacting with USCIS, DOL and ICE
  • Proficiency in MS Office applications (Outlook, Word, Excel, PowerPoint) and Adobe Suite
  • Strong attention to detail with exquisite timeline/project management. Must possess solid interpersonal skills with a productive and team-oriented working style

We are a full-service staffing and talent sourcing firm in San Francisco, that is assisting our client with this direct hire. Please respond with your WordDoc resume and contact information.

Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Direct Hire

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Healthcare Admin Assistant (Temporary)

Temporary
Job # 1108pci 

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San Francisco, CA

Our client, A large healthcare provider in Mission Bay area of San Francisco is looking to fulfill a need for a temporary Helathcare Administrative Assistant. This administrative assistant will support this client’s Chronic Conditions Management department. The temporary assignment would last for about five to six, with the possibility of extension.

Employment Type: Full Time Temporary | M-F | 8:30am - 5pm *On-Site*

Pay Rate: $23.50 / Hour

Responsibilities:

  • High-volume patient correspondence handling regarding appointments, reschedules and confirmations via email and phone
  • Updating patient information, notes and reports in healthcare database and on-paper files
  • Processing document requests with various internal (and external) healthcare departments
  • Supporting patient referral outreach, and new patient intake and profile management
  • Various clerical, administrative and special project related tasks as arise to the department

Qualified candidates should have at least one to two years of administrative/clerical office experience. A four-year degree is preferred but equal work experience will be considered. Prior healthcare or medical background is plus. Ideal candidate must be comfortable communicating over the phone, with a professional presence and demeanor. Possess a strong technical skillset, with experience in Microsoft Office (Outlook, Word, Excel). Hold strong interpersonal and communication skills, with a proactive and engaging attitude to new tasks, terminology, and technology.

We are a full-service staffing and talent sourcing firm in San Francisco, that is assisting our client with this temporary hire. Please respond with your WordDoc resume and contact information.

Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Temporary

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Human Resources Manager (direct hire)

Our client, A large international law firm is looking for a Human Resources Manager for the San Francisco office to be done on a hybrid basis.

Employment Type: Full Time Direct Hire | M - F | 8:30am - 5:30pm *Hybrid as needed*

Salary: $120,000 - $150,000 / Annually

Job Description

The HR Manager is responsible for a wide range of human resources activities for both lawyers and staff, including employee relations, strategic planning, policy interpretation, onboarding and offboarding and general office coordination for the San Francisco office. The HR Manager serves as a consultant to the local San Francisco management team on human resources related issues, anticipates various HR-related needs, and seeks to develop integrated solutions. The HR Manager directly supervises the secretarial, clerk, and practice assistant staff and is responsible for the staff performance, personnel practices, policies and employment laws. The HR Manager will report to the Director of Administration, be a member of the San Francisco management team and will assist will various duties as assigned for the management team. Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act.

Qualifications

  • Bachelor’s Degree or equivalent experience, HR certifications desired
  • Minimum 3 years’ experience in human resources management or senior human resources generalist experience
  • Law firm and/or professional services experience
  • Strong proficiency with various computer software, including HRIS tools

We are a local staffing service assisting our client with this direct hire need. Please respond with resume and contact information. Thank you!

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job type: Direct Hire

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Litigation Secretary

Direct Hire
Job # 0719pci 

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San Francisco, CA.

Our client, A large international law firm in downtown San Francisco is looking for an experienced Litigation Secretary regarding a direct hire full time position. This position will report on a hybrid work schedule.

Employment Type: Full Time Direct Hire | M - F | 9 - 5:30pm

Salary: $70,000 - $98,000 / Annually + Benefits

Responsibilities 

Administrative Support: Processes conflict checks and New Client/New Matter forms (KENI); enters time (Carpe Diem); processes expense reports; receives, places, and screens telephone calls; schedules conference calls (Inter-Call); coordinates and schedules travel arrangements through web-based application; maintains attorney/paralegal calendars (Outlook Calendars). Conducts internet research as directed by attorneys. Provide administrative support to office Associate Director.

Interacts on a daily basis with Departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); General Services (mail, FedEx, UPS, messengers); Conference Center/Catering (scheduling/arranging meetings and requested accommodations); Calendar Court Services; Reprographics Department; Digital Services, etc.

Document Preparation: Uses word processing and document management software (Microsoft Office 2016, including PowerPoint & Excel, Workshare Compare, Adobe, DMS, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda, and legal materials. In conjunction with the preparation of such documents, the Practice Assistant is responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials. Transcribes dictation, minutes of meetings or taped records of conferences and meetings.

File Maintenance: Establishes and maintains paper and electronic files in compliance with current firm policies utilizing the Firm’s LegalKEY system and Document Management System.

Customer/Client Service Teamwork: Provides assistance to other Practice Assistants within assigned teams whenever necessary to meet Firm and client needs; organizes and prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals. Fosters professional, cooperative and supportive relationships with peers, superiors and clients. Anticipates and identifies clients’/colleagues’ current and future needs. Shares information and offers ideas and solutions in a team environment.

Qualifications & Requirements

The ability to work the core business hours of 9:00 am - 5:30 pm with flexibility for overtime, as required. Advanced proficiency in MS Word and formatting documents with a minimum typing speed of 55+ words per minute required. Adobe, PowerPoint and Excel experience are a plus. Ideal candidates would have 4+ years of M&A or Debt Finance experience in the corporate area. Bachelor’s degree preferred.

We are a local staffing service assisting our client with this direct hire need. Please respond with resume and contact information.

Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Direct Hire

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Corporate Paralegal

Direct Hire
Job # 0907pci 

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San Francisco, CA.

Our client, A large international law firm located in the Financial District, San Francisco is looking to fulfill a direct hire need for a senior investment funds/corporate paralegal. This position reports in a hybrid capacity, and flexibility for overtime is required in this role.

Employment type: Full Time Direct Hire | M-F | 9am -5:30pm

Salary: $75,000 – $98,000 / Annually + Benefits

Responsibilities:

  • Create and maintain excel spreadsheets with regard to tracking investor subscriptions
  • Perpetual updates to SharePoint database and calendar regarding deadlines and project dates
  • Prepare, coordinates the filing, and filing of various formation, tax and securities documents
  • Preparing and filing Form ID with the SEC and obtains SEC EDGAR codes. Including filing Form D with SEC
  • Review investor subscription materials for completeness, correctness, and consistency
  • Review investor subscription booklets and indexes into Access database
  • Maintains hard and soft copies of subscription booklets and related materials
  • Proofread, duplicate, scan and convert documents to Adobe PDF format and document database
  • Supporting pre-closing, closing and post-closing steps and legal documents
  • Verifying client signature pages
  • Provide legal and administrative support to Paralegals and Attorneys in the Corporate practice
  • Various clerical and digital service function including faxing, scanning, and printing

Qualifications:

  • A 4-year college degree is preferred, but working experience is highly considered
  • 5+ years of practice experience in Investment Funds, Private Equity or Capital Markets
  • Available to work overtime, as required
  • Proficiency in the Microsoft Office (Outlook, Excel, PowerPoint), Adobe Suite
  • Strong interpersonal skillset with professional decorum
  • Ability to maintain and manage multiple deadlines/projects at once

We are a local staffing service assisting our client with this direct hire need. Please respond with resume and contact information.

Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Direct Hire

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Litigation Paralegal

Direct Hire
Job # 0717pci 

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San Francisco or Oakland, CA.

A global law firm is looking for a Litigation Paralegal. This person will be responsible for assisting with managing all aspects of large scale complex litigation reporting directly to the senior paralegal and attorney team.

Employment Type: Full Time Direct Hire | M-F | 9am - 5:30pm

Salary Range: $70,000-$105,000

ESSENTIAL FUNCTIONS

  • Manages document production processes
    • Assists with the collection of material from client, opposing parties, and third parties (hard copies, electronic data, physical evidence)
    • Maintains chain of custody
    • Manages logistics of production of documents - hard copy, images, native
  • Substantive Research
    •  Analyzes documents and materials
    • Researches rules of procedure for relevant court venues
  • Coordinates preparation and filing of briefs and legal documents
    • Researches local rules of procedure for relevant court venues, and obtain info re same
    • Drafts routine filings (e.g. attorney appearances, notices of filings, notices of motions)
    • Checks legal cites for proper format, content and standing (Westlaw, Lexis; Blue Book)
    • Researches and checks fact cites for proper format, content and accuracy (Blue Book)
    • Compiles appendices and exhibits
    • Manages service of process; files with court and serves on parties; coordinates with local counsel
  • Manages trial and hearing preparation and support
    • Compiles and tracks trial exhibits
    • Prepares pretrial documents
    • Manages trial transcripts

Job Qualifications:

The ideal candidate will possess 3-5 years of experience focusing on complex litigation cases, including managing large discovery, preparing for trial, and managing trial support.  Must have high-level experience with a range of litigation support applications.  Additional qualifications include excellent analytical and organizational abilities, solid communication and management skills, creativity, initiative and ability to work in a team environment.  California State Court experience a plus.  Bachelor’s degree strongly preferred.  Flexibility to accommodate for travel and overtime is required.

We are a local staffing service assisting our client with this direct hire need. Please respond with resume and contact information.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Direct Hire

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