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Billing Supervisor 

Direct Hire
Job # 1202pci 

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San Francisco, California or Washington D.C.

An international law firm is looking for a Billing Supervisor based out of San Francisco or Washington DC.

This position is responsible for overseeing billing functions of the firm including daily review of complex billing including alternative fee arrangements, billing procedures, quality control, workflow within the department and for ensuring the firm continues to utilize the best practices possible for its billing work.

Duties include:

  • Prepare and conduction annual performance evaluations.
  • Review and analyze complex client billings including AFA’s prepared by the team.
  • Ensure accounting database reflects accurate billing information as stated in the engagement letter, outside counsel guidelines and partner instructions in order to meet our clients expectations.
  • Monitor daily workflow of team to ensure efficient processing of billing and special requests.
  • Coordinate the production of billing information as requested; including analysis of billing, work in process, unapplied funds, cash receipts, and accounts receivable.
  • Assist with the accumulation of timely and relevant billing status reports to assist management with monthly and ad hoc executive summary reports.
  • Review monthly reports on aged unbilled time to ensure status of account agrees with the engagement letter or approved deviation as directed by the Business Committee.
  • Assist billing partners with client requests including budgets, special reporting and various client requests.
  • Perform research, analysis and respond to inquiries from billing partners, clients, finance management and others, as requested. Ensure appropriate communications between team and partners/secretaries and management on status of requests.
  • Maintain full working knowledge of billing functions, reports and inquiries.
  • Assist in coordination of the monthly proforma and billing report package distribution.
  • Train new and current members of the billing team on systems and procedures.
  • Provide performance feedback throughout the year and participate in the annual evaluation preparation with management.
  • Assist with special projects on various issues as needed and other duties as assigned.

Job Requirements:

  • Undergraduate level degree or equivalent preferably in finance or equivalent on-the-job experience in a financial environment.
  • Knowledge of the work flow and business practices of a large legal firm.
  • Knowledge and proficiency in PC applications, specifically Excel

This is a remote position due to Covid-19 until the office reopens and then will be an in-office position.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Full-time
Salary: $100,800 or higher DOE

International Trade Economic Analyst 

Direct Hire
Job # 1211pci 

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National

An international law firm is looking for a International Trade Economic Analyst.

Provides economic and quantitative analysis, and other specialized practice support services to the Trade Regulation and Litigation lawyers and staff at the Firm.

Duties include:

  • Assist in responding to Department of Commerce and International Trade Commission questionnaires in trade remedy proceedings and related matters.
  • Assist in preparing clients for Department of Commerce verifications in trade remedy proceedings.
  • Conduct economic research and analyses in support of trade remedy, trade policy, and litigation matters.
  • Provide financial and cost accounting support on matters involving complex client financial information in the trade regulation and compliance contexts.
  • As needed, provide financial and statistical analysis. Advice and problem-solve with, and for Firm lawyers using Excel, and other common software for the preparation of complex quantitative litigation settlement analyses and presentations.
  • Assist in the preparation of case budgets and litigation risk/reward analyses.
  • Help identify/evaluate and work with experts who can supplement in-house services in the area.
  • Perform other duties as assigned by Firm management.

Job Requirements:

  • Undergraduate degree and related work experience in economics, finance, trade regulation, international trade, or statistics required. A graduate degree in a related area or JD is preferred.
  • At least 5 years work experience in the area for either an economic services or consulting firm, or the Department of Commerce or International Trade Commission.
  • Excellent computer skills, including proficiency with Excel and other Microsoft Office applications, and at least one common relational database software tool. Competency with specialized statistical analysis software applications is a plus.
  • Demonstrated excellent written and verbal communication skills.

This is a remote position due to Covid-19 until the office reopens and then will be an in-office position.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Full-time
Salary: $75,000+++

Director of Diversity and Inclusion 

Direct Hire
Job # 1210pci 

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National

An international law firm is looking for a Director of Diversity and Inclusion for their U.S. offices.

The Director of Diversity and Inclusion will be responsible for supporting and furthering the Firm's efforts. The Director will provide thought leadership and support working with the Firm's diversity leadership to develop a strategic approach to the Firms efforts.

Duties include:

  • Attracting and Retaining Talent
    • Work with the Firm's recruiting leadership to develop and implement initiatives which will attract additional diverse talent to the firm
    • Work with the Firm's professional development leadership to assist in monitoring the development of the Firm's diverse associates, ensuring that appropriate opportunities are created, and that any areas identified for development are addressed.
    • Create and maintain appropriate metrics to measure the Firm's success in attracting, and retaining diverse talent.
    • Develop diversity and inclusion programming including committee programming, Firm communications, training programs by outside consultants, conferences, and affinity group events.
  • Raising the Profile of the Firm
    • Identify key communications about the Firm's diversity initiatives, including the production of brochures, newsletters, and website content relating to diversity and inclusion.
    • Work with the Public Relations team to develop a strategy for participating in key surveys to ensure that the Firm is getting appropriate coverage.
    • Develop and implement a strategy for the Firm's participation in external events to ensure that the Firm is using its resources with the greatest impact.
  • Developing Partnership with Clients
    • Responsible for the completion of all client, industry, and bar organization diversity and inclusion surveys, including collaborating with internal and external parties to request, collect, validate, and submit all necessary data.
    • Work with the Marketing team to identify and develop value-added programs for clients who are interested in working with the firm on existing or new diversity initiatives.
    • Lead, coordinate, and support client initiatives and communications related to diversity and inclusion.
    • Oversee the relationship with counterparts of clients to ensure that we provide them with information requested and maintain a strong working relationship.

Job Qualifications:

  • Minimum of 10 years of relevant experience, preferably in corporate or law firm environment(s) with significant level of responsibility and expertise in gender equity, and diversity and inclusion initiatives.
  • Strong oral and written communication skills.
  • Cross-cultural skills and awareness related to individuals from broad backgrounds, races, ethnicities, religions, gender, sexual orientation, gender identity, and disability, among others.
  • Experience in using databases, Microsoft Office products, including MS Word, Power Point, and Excel.

This is a remote position due to Covid-19 until the office reopens and then will be an in-office position. Salary starts at $100,800. We are a staffing agency that is assisting our client with this hire.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Full-time
Salary: $95,000 +++

Legal Office Services Assistant  

Direct Hire
Job # 1007pci 

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Palo Alto, California

A large international law firm is looking for on Office Services Assistant in the Palo Alto Office. This is a full time direct hire position.

Duties include:

  • Maintain, troubleshoot, and coordinate professional repairs of office equipment and appliances
  • Sort and distribute mail & deliveries; circulate routings
  • Prepare and post U.S. mail and courier packages
  • Maintain kitchen areas & catering supplies in a neat and orderly fashion o Stock refrigerator and snack area supplies
  • Load, run, and empty dishwashers
  • Maintain, set-up and clear conference rooms
  • Run errands for office supplies, lunch orders and miscellaneous requests
  • Maintain Visitor Offices in a clean, orderly and ready state
  • Conduct move projects as needed
  • Complete duplicating & reprographics projects (printing, copying, binding, scanning)
  • Coordinate with Client Services on a continuous basis regarding conferences, visitors and events
  • Provide Reception relief when necessary
  • Other duties as needed

Entry level candidates will be considered but some legal and/or office experience would be a plus. A BA/BS Degree is highly preferred. Ability to multi task and work as a team member is essential.

This position works Mondays through Fridays, 8am to 4:30pm. This position does offer full benefits. Please respond with resume and contact information. Thank you!

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Full-time
Salary: $36,400-$45,000

Patent Prosecution Paralegal

Temporary
Job # 1008pci 

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National

A large international law firm in Washington D.C. is looking to hire a temporary Patent Prosecution Paralegal for a three month temporary assignment. This position is to be done virtually, though candidates MUST be available to work Mondays through Fridays East Coast Time 9am to 5:30pm. Ideal candidates should have at least five years of patent prosecution paralegal experience. This position supports two counsel and works with a docketing team and one other paralegal.

The candidate will be responsible for electronic filings of USPTO documents, international (PCT) applications, PCT amendments and Demands for International Preliminary Examination through PCT-Safe and ePCT. Will also be responsible for overseeing domestic and foreign patent prosecution matters from filing to grant including payment of annuities or interfacing with clients regarding payment of annuities, and preparing status and docket reports for clients. Must have 5+ years of patent filing and prosecution work experience, including familiarity with registration practice, IPR knowledge, and in-depth knowledge of patent filing and prosecution practices in the USPTO, PCT, and other major jurisdictions worldwide. Should have working knowledge of patent docketing software.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

This position will be done remotely. Please respond with resume and contact information. Thank you!

Job Types: Full-time, Temporary

Pay: $35.00 per hour

 

 

Junior Legal Assistant

Direct Hire
Job # 0701pci 

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San Francisco, California

A large international law firm is looking to hire a Junior Legal Assistant for their downtown San Francisco office.

Junior Legal Assistant provides administrative support to the attorneys and paralegals within the designated practice area. This position prepares and organizes case documents and assists with the setup and preparation for trials.

Duties Include:

  • Organize and index case files and documents
  • Prepare documents, including letters, forms, presentations, charts and spreadsheets, for attorney review
  • File documents with government agencies and courts
  • Assist with research requests; coordinate with the library for additional assistance, as needed
  • Coordinate with local office services for large copy and binder creation requests
  • Assist with trial preparation including assembling evidence notebooks with deposition summaries and key pleadings, setting up war rooms and trial work spaces, updating trial exhibits and lists, and filing case documents
  • Collaborate with the library to obtain expert background materials
  • Assist associates with the preparation of timelines and indices to organize and manage fact development for cases

Job Requirements:

  • Bachelor’s degree or Paralegal Certificate
  • Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
  • Strong written and verbal communication skills
  • Strong organizational skills
  • Ability to work under tight deadlines and prioritize responsibilities
  • Ability to handle and maintain confidential information

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

We are a staffing service in downtown San Francisco who are assisting our client with this role. Please respond with resume and contact information. Thank you!

Job Types: Full Time
Salary: $45,000-$55,00025

Temporary Medical Administrative Assistant/Scheduler 

Temporary
Job # 0807pci 

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San Francisco, California

A large healthcare facility in Lower Pacific Heights area of San Francisco is looking for a Temporary Medical Administrative Assistant/Scheduler on a long term basis for about four to six months. This person would work within a specific medical practice area.

Duties of a Medical Admin Assistant include:

  • Updating patient file information and reports
  • Contacting patients regarding appointments
  • Phone and email communication
  • Departmental meeting set ups and preparation

Qualified candidates should have at least one to two years of office experience and must be comfortable speaking on the phone and learning new technologies and terminologies.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Types: temporary
Pay: $22 per hour