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Litigation Legal Secretary

Direct Hire
Job # 0604pci 

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Oakland, CA.

A reginal law firm is looking for a Litigation Legal Secretary. The Litigation Legal Secretary is responsible for providing administrative support to attorneys on a day-to-day basis, as well as working closely with clients and other team members to ensure effective and timely attention to important legal matters.

Job Duties:

  • Draft, review and revise legal and non-legal documents including correspondence and memoranda, pleadings, PowerPoint presentations, budgets, etc.
  • Format court pleadings according to applicable court rules and generate tables of authorities and tables of contents using Firm software
  • Creating shell documents for various pleadings needed by attorneys
  • File documents with courts and administrative bodies, including electronic filing where applicable
  • Arrange for service of pleadings and subpoenas
  • Assist with preparation for and scheduling of meetings, teleconferences, conferences and travel
  • Organize documents, and prepare binders and files to house relevant legal and non-legal materials
  • Review incoming mail and route to attorneys, the Firm’s Calendaring Department, and others
  • Maintain electronic and physical case files
  • Enter attorneys’ billable time as requested according to Firm billing policies and coordinate with Firm’s billing personnel to facilitate attorneys’ timely review of monthly billing statements
  • Prepare check requests and coordinate payment to vendors when necessary
  • Prepare expense reports and book travel arrangements
  • Answer phones for attorneys/directors, direct incoming phone calls and greet clients and guests
  • Any other duties as assigned

Qualifications:

  • High school diploma required; Bachelor’s degree or paralegal certificate preferred;
  • Minimum of five years of legal secretary/legal assistant experience;
  • Prior litigation experience in California state and federal court is required; appellate experience is preferred

This position works Mondays through Fridays 9am to 5:30pm and the pay is $78,000 to $96,000 DOE plus full benefits.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Full-time
Salary: $78,000-$96,000

Litigation Paralegal

Direct Hire
Job # 0604pci 

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Oakland, CA.

A reginal law firm is looking for a Litigation Paralegal in their Oakland office. A Litigation Paralegal is responsible for providing Firm attorneys and specifically the Eminent Domain practice group with the full range of litigation paralegal support.

Job Duties:

  • Work closely with attorneys and team members to oversee case management from inception through trial/settlement and post-trial/post-settlement
  • Draft, review, and revise legal documents
  • Maintain case files and update discovery logs and indices
  • Organize and maintain master documents, document lists, and document databases
  • Support and manage document productions
  • Assist with deposition and hearing preparation, including identifying and gathering exhibit documents and creating witness outlines
  • Cite-check briefs
  • Draft and arrange for service of subpoenas
  • Obtain case-related documents informally from third parties
  • Coordinate among vendors for litigation support services
  • Monitor pending decisions and conduct legal research
  • Assist with document review and coordinate with Litigation Support Group for back-end database management using Concordance
  • Perform litigation support duties such as Bates stamping exhibits, preparing spreadsheets and CDs, hyperlinking PDFs, reviewing litigation dockets, and ensuring that dates are calendared correctly
  • Satisfy an annual 1575 billable hour budget
  • Complete in a timely manner both (1) daily, accurate, and detailed billable-time entries and (2) time cards

Qualifications:

  • A bachelor’s degree and the ability to work and bill as a paralegal
  • Minimum of five years of experience working as a paralegal with a law firm or in-house legal department
  • Proficiency with Microsoft Office Suite 2016
  • Prior experience with Concordance and Disco (or other eDiscovery software), LiveNote, and Adobe Acrobat Pro
  • Strong legal research database skills and experience with Westlaw (preferred) and/or Lexis

This position works Mondays through Fridays 9am to 5:30pm and the pay is $95,000 to $105,000 DOE plus full benefits.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Full-time
Salary: $95,000-$105,000

Business Development Specialist 

Direct Hire
Job # 0603pci 

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Oakland, Los Angeles or San Diego, CA.

A reginal law firm is looking for an Business Development Specialist to work out of one of the three above locations. The Business Development Specialist supports the Marketing Department in a variety of marketing and business development programs, activities, plans, and initiatives. The position will work closely with the Business Development Manager, assisting with the day-to-day execution of tasks related to attorney support, practice group support, and event management.

Job Duties:

  • Maintain the Firm’s experience database by ensuring attorney bios, practice group descriptions and representative experience sections are updated;
  • Play a key role in the RFP, proposals, and pitches process, manage deadlines, develop frameworks of initial drafts, and work closely with Practice Group Leaders;
  • Maintain the Firm’s CRM system, including resolving duplicate contact information, generating various reports, updating database content for business development purposes such as adding new contacts, tracking contact participation, etc.;
  • Update the Firm’s website with current attorney biographies, practice group descriptions, written content, events and other general information;
  • Prepare and distribute clients alerts, newsletters, Firm announcements, and awards;
  • Host online events and conduct related administrative tasks including pre- and post-online event registrations, presentation materials, minor video editing, video library management, website updates, etc.;
  • Maintain social media channels

Qualifications:

  • 3-5 years of experience in law firm or professional services business development and/or marketing;
  • Bachelor’s degree in business administration, marketing, or a related field, or the equivalent professional experience including strong knowledge of business development, marketing, and client relations;
  • Excellent organizational, written and interpersonal skills;
  • Ability to manage multiple priorities and tasks with great attention to detail;

This position works Mondays through Fridays 9am to 5:30pm and the pay is $75,000 to $90,000 DOE plus full benefits.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Full-time
Salary: $75,000-$90,000

Junior Investment Funds Paralegal

Direct Hire
Job # 0602pci 

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San Francisco, CA.

A Junior Paralegal, under the supervision and direction of a Paralegal, helps to manage and organize the materials and information relating to particular matters and transactions. These duties allow them the opportunity to work with and assist our legal staff with due diligence, pre-closing, closing and post-closing tasks.

Job Duties:

  • Prepares and files (or coordinates the filing of) formation, tax and securities documents
  • Reviews investor subscription materials for completeness, correctness and consistency
  • Subscription Booklet Tracking and Indexing
  • Reviews investor subscription booklets and indexes into Access database and identifies follow up
  • Prepares and maintains various spreadsheets and reports
  • Maintains hard and soft copies of subscription booklets and other related materials
  • Assists with pre-closing, closing and post-closing activities
  • Provide legal and administrative support to Paralegals and Attorneys in the Corporate Department
  • Proofread, duplicate and scan documents to PDF and save to DMS
  • Perform clerical tasks as needed, e.g. make copies, create folder labels, prepare packages, write generic cover memos, etc.
  • Commitment to work overtime as needed, which may be heavy at times, and may include weekends or holidays with potential to be for extended periods of time

This position works Mondays through Fridays 9am to 5:30pm and the pay is $60,000 to $75,000 DOE plus full benefits.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Full-time
Salary: $60,000-$75,000

Billing Assistant

Direct Hire
Job # 0601pci 

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San Francisco, CA.

A large, international law firm is looking for an experience Billing Assistant for their downtown San Francisco office. This position is temporarily being done remote but the plan it to move in house in the next couple of months.

Duties include: administration of attorney billing, performing client billing and collection activities, monitoring and managing outstanding accounts receivable, meeting with managers, coordinators and partners to discuss monthly billing, outstanding invoices, etc., edit draft invoices based on specific mark ups, generate reports and other duties as assigned and as time allows.

Qualified candidate should have a Bachelor's Degree in accounting, finance or business, previous billing experience in a legal setting is preferred, strong technical abilities, a comfort level in MS Word and Excel, experience with Elite preferred and experience with electronic billing systems.

This position works Mondays through Fridays 9am to 5:30pm and the pay is $65,000 to $80,000 DOE plus full benefits.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Full-time
Salary: $65,000-$80,000

Legal Recruiter Assistant (temporary) 

Temporary
Job # 0514pci 

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San Francisco, CA.

A large, international law firm in downtown San Francisco is looking to hire an administrative assistant to the legal recruiting team for a temporary need that would be about four months long starting in about two weeks.

Duties for this position include:

  • Assisting the firm recruiter with setting up interviews on college campuses regionally, though this work would generally take place in the SF office (for now it is being done mostly remotely)
  • Sending out emails
  • Updating calendars
  • Data entry and uploading information
  • Sending out paperwork
  • Any other duties assigned by management

Qualified candidates should have strong MS Word and Excel skills and a familiarity with Outlook, be proactive, have a sense of urgency and be a team player. Law firm experience would be a plus, specifically some sort or recruiting related background. At least one year of office experience is required. Candidates do need to live in the San Francisco Bay Area, as even though this will be done remotely for now there will be some days from time to time that will require going to the office.

This is a full time, temporary assignment will go till October or so. This person will work Mondays through Fridays, 9am to 5:30pm. The pay is $22.00 per hour.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Full-time
Salary: $22 per hour

Legal Recruiter (temporary) 

Temporary
Job # 0514pci 

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San Francisco, CA.

The San Francisco office of an International Law Firm is seeking a Lateral Legal Recruiter to work on a contract basis to support the Legal Recruiting efforts. As part of the Firmwide Legal Recruiting and Development Department, the Lateral Legal Recruiter will be responsible for coordination of all aspects of lateral attorney recruiting with direction from the Legal Recruiting Manager, including, but not limited to, lateral hiring and relationship building with recruits, search firms, and vendors.

The individual must demonstrate sound judgment, strong client service and a professional demeanor; possess excellent oral and written communication skills; have the utmost respect for confidentiality; attention to detail; work independently and be able to follow up with minimal instructions; have the ability to prioritize work and work on multiple projects in a fast paced environment.

Ideal candidate will have a minimum of 5 years recruiting experience with emphasis on lateral recruiting at a law firm. A Bachelor’s degree is required.

The initial term of the contract will be 6 months, at which time an extension may be considered depending upon circumstances at the time

ESSENTIAL FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary.)

  • Act as primary contact for judicial clerks, lateral candidates and headhunters
  • Schedule interviews and meet candidates
  • Source candidates and review candidate materials
  • Collect & distribute interview feedback
  • Communicate with attorneys within all practice areas regarding lateral needs, with guidance from the Legal Recruiting Manager and Director of Attorney Recruiting, Development & Engagement.
  • Accurately track all candidates
  • Update firm's website with open position information
  • Create placement fee agreements and update search firm info.
  • Coordinate judicial clerk outreach and receptions
  • Provide reports and statistical data as needed
  • Work closely with Legal Recruiting and Development Team to assist with ad hoc projects as needed

Qualifications & Requirements

The ideal candidate will have a minimum of 5 years of recruiting experience, primarily in a law firm or agency focused on the legal industry. The candidate must also demonstrate strong leadership, problem-solving, and strategic planning skills, and the ability to work across all levels of management with various personality types; build relationships, be proactive, stay organized, and multi‑task in a fast‑paced, pressured environment. A Bachelor’s degree is required, along with superior verbal and written communication skills.

The ideal candidate will have:

  • Demonstrated knowledge and expertise regarding lateral attorney recruitment activities;
  • Strong leadership and teamwork skills;
  • Strong problem-solving skills;
  • Strong planning and organizational skills;
  • Ability to design short-term and long-term goals, with clear criteria to measure success and return on investment;
  • Ability to manage multiple priorities and deadlines;
  • Ability to excel in a multiple authorities environment;
  • Superior verbal and written communication skills;
  • A proactive approach and the ability to work "hands-on" as required;
  • Ability to interact with partners, coupled with a presence that engenders confidence from firm management, attorneys, and candidates;
  • Strong presentation skills combined with confidence and poise;
  • A Bachelor’s degree combined with a minimum of five years of recruiting experience, preferably in a large law firm or other professional services environment;
  • Proficiency in the use of software, including Microsoft Office. Proficiency with applicant tracking systems is required, experience with viDesktop.preferred.

This position works Mondays through Fridays, 8am to 5pm and the pay is $60.00 hour.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Full-time
Salary: $60 per hour

Legal Recruiter Manager

Direct Hire
Job # 0513pci 

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San Francisco, CA

An international law firm is looking to hire a Legal Recruiting Manager. As a member of the firm wide Legal Recruiting and Development Department (“LRD”), the Legal Recruiting Manager for the Bay Area offices will provide strategic direction and implementation for legal recruiting at the local office level, while executing firm wide initiatives and strategy.

Job duties:

  • Manage the lateral attorney recruiting process, including working with partners strategically to determine staffing needs and devise recruiting plans to acquire top talent.  Proactively leverage existing relationships in the market, attorney referrals and external legal recruiting agencies to build candidate pipelines and sustain volume hiring across various practice areas.
  • Partner with Director of LRD to develop and deliver the Bay Area’s law student recruiting strategy, managing execution of on-campus interviews, callbacks, offer dinners, 1L hiring, 1L recruiting events and campus outreach activities.
  • With support from Director of LRD, lead design and implementation of the Kirkland Summer Associate Program, including planning and attending events, managing work assignments and the review process.
  • Produce and distribute timely reports to keep hiring partners informed on progress against hiring targets, pipeline status, D&I makeup and other critical metrics.
  • Prepare offer letter and welcome notices, including firm announcements for new hires.
  • Facilitate new hire orientation activities for summer associates, new (fall) associates and lateral hires.

Qualifications & Requirements

  • 8+ years of recruiting experience (combination of lateral and campus recruiting) and management experience.  Strong preference for law firm recruiting experience.
  • Proven track record of managing relationships with senior partners.
  • Strong communication skills, project management and change management experience, and the ability to thrive in a fast-paced environment.
  • Analytical thinker able to devise insightful reports and use data to support proposed action plans.

This position works Mondays through Fridays, 8am to 5pm. This is a direct hire position and will have full benefits.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Full-time
Salary: $140,000-$170,000

Human Resource Specialist

Direct Hire
Job # 0430pci 

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San Francisco, CA

This individual will report to the Human Resources Supervisor and will be a key member of the Bay Area Human Resources team. The Senior Human Resources (HR) Coordinator will provide administrative support to the Staff Recruiting team and assist in the day-to-day functions of the Bay Area Human Resources team. The Senior HR Coordinator will have the opportunity to gain valuable business insight through interacting with multiple departments throughout the Firm.

Essential Functions:

  • Staff Recruiting/Onboarding: Communicate with hiring managers, external agencies, review resumes and conduct preliminary phone interviews, distribute computer testing, seek proper approvals to hire and draft offer letters, initiate background checks, create new hire orientation schedules, collaborate with Bay Area Management team to prepare for new hire onboarding, prepare new hire packets and conduct new hire orientations.
  • Timekeeping (Peoplesoft): Oversee and assist with all Peoplesoft timekeeping questions, inquiries, run weekly timesheet reports and provide report requests. Work with managers/staff to ensure accuracy of timesheets and absence requests.
  • Benefits: Assist with annual open enrollment inquiries, conduct new hire benefits orientation, track and submit report for SF ordinance quarterly filing, submit qualifying benefits events to HR Operations team, collect beneficiary forms, assist with claims and respond to general questions.
  • Leave of Absence (LOA): Work with staff and attorneys to initiate leave of absence and provide LOA information, conduct ongoing check-ins, contact EDD to coordinate SDI & PFL benefit integrations, proactively tracking EDD payments in LOA tracker and ensure smooth transition of employee’s return to work.
  • Terminations: Meet with exiting staff, prepare sensitive departure paperwork and payroll orders and adhere to HR departure checklist.

Qualifications and Requirements:

  • The ideal candidate will have a Bachelor’s degree (or equivalent experience) and 3+ years of previous experience in HR and/or Recruiting.
  • HR/Recruiting experience in a law firm or other professional services environment is a plus.
  • Individual must have the ability to maintain the highest level of confidentiality at all times and maintain high standards for personal performance.
  • Individual will demonstrate considerable initiative, outstanding customer service skills, the ability to learn quickly, and superior written and verbal communication skills.
  • Individual must have the ability to maintain the highest level of confidentiality at all times. Ideal candidate will be able to multi-task, meet concrete deadlines and have strong knowledge of I-9 forms and work authorization immigration documentation.

This position works Mondays through Fridays, 8am to 5pm. It is currently remote but will eventually move back to the Los Angeles office, so candidates need to be local. Salary is depending on experience $85,000 to $105,000 plus full benefits.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Full-time
Salary: $85,000-$105,000

Law Firm Administrator

Direct Hire
Job # 0427pci 

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San Francisco, CA

A large, international law firm is looking to hire a firm administrator for the downtown San Francisco location.

Duties include:

  • Ensuring the smooth operation and impression of the San Francisco and Los Angeles offices:
    • Human Resource functions, secretarial management, coordination of technology, finance, research services and other functions as needed.
    • The administrator will interact daily with staff and management of the SF and LA offices and also with department administrative managers and will report to the Office Managing Members, the Chief Real Estate and Operations Officer and the Chief Human Resources Officer.

Qualified candidates should have a Bachelor's degree, at least 10 years of HR Management experience in a law firm or professional services environment, full knowledge of California Labor Laws, leadership skills and a sense of urgency and a proficiency with the MS Office Suite.

This position works Mondays through Fridays, 9amto 5pm. Salary is $140K and up based on experience. Full benefits are included.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Full-time
Salary: $140,000-$160,000

Intellectual Property Patent Assistant

Direct Hire
Job # 0426pci 

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San Francisco, CA

A large, international law firm is looking to hire an experience IP Patent Assistant on a direct hire basis for their downtown San Francisco location. This position provides administrative support to attorneys, legal assistants and other firm personnel and works closely with assigned teams managing activities with the Intellectual Property practice.

Qualified candidates:

  • Should have at least 5 years of patent prosecution experience in legal setting
  • Knowledge of patent documents, USPTO filing experience, searching domestic and foreign PTO websites
  • The ability to assist with paten prosecution filings, assist with docket management systems and other administrative support tasks as necessary
  • Should be very comfortable with the MS Office Suite
  • Have a strong attention to detail and the ability to multi task.

This position works Mondays through Fridays, 9am to 5pm. Salary range $60,000 to $90,000 DOE plus full benefits. We are a staffing service in downtown San Francisco assisting our client with this need. Please respond with resume and contact information. Thank you!

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Full-time,

Pay: $60,000-$90,000

Corporate Practice Assistant

Direct Hire
Job # 0512pci 

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San Francisco, CA

The Bay Area office of an International Law Firm is looking to hire a Corporate Practice Assistant.

Essential Job Functions

Administrative Support: Processes conflict checks and New Client/New Matter forms (KENI); enters time (Carpe Diem); processes expense reports; receives, places, and screens telephone calls; schedules conference calls (Inter-Call); coordinates and schedules travel arrangements through web-based application; maintains attorney/paralegal calendars (Outlook Calendars).  Conducts internet research as directed by attorneys.  Provide administrative support to office Associate Director.

Interacts on a daily basis with Departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); General Services (mail, FedEx, UPS, messengers); Conference Center/Catering (scheduling/arranging meetings and requested accommodations); Calendar Court Services; Reprographics Department; Digital Services, etc.

Document Preparation: Uses word processing and document management software to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda, and legal materials. Proofreading, correctly formatting and questioning any inconsistencies in all materials.  Transcribes dictation, minutes of meetings or taped records of conferences and meetings.

File MaintenanceEstablishes and maintains paper and electronic files in compliance with current firm policies utilizing the Firm’s LegalKEY system and Document Management System.

Customer/Client Service TeamworkProvides assistance to other Practice Assistants within assigned teams whenever necessary to meet Firm and client needs; organizes and prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals.

Qualifications & Requirements

The ability to work the core business hours of 9:00 am - 5:30 pm with flexibility for overtime, as required.  Advanced proficiency in MS Word and formatting documents with a minimum typing speed of 55+ words per minute required.  Adobe, PowerPoint and Excel experience are a plus.  Must have 4+ years of M&A or Debt Finance experience in the corporate area.

Bachelor’s degree preferred.

This position works Mondays through Fridays, 8am to 5pm. Salary on this position is based on experience.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Full-time, Temporary
Salary: $60,000 - 85,000

Temporary Medical Administrative Assistant/Scheduler 

Temporary
Job # 0807pci 

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San Francisco, California

A large healthcare facility in Lower Pacific Heights area of San Francisco is looking for a Temporary Medical Administrative Assistant/Scheduler on a long term basis for about four to six months. This person would work within a specific medical practice area.

Duties of a Medical Admin Assistant include:

  • Updating patient file information and reports
  • Contacting patients regarding appointments
  • Phone and email communication
  • Departmental meeting set ups and preparation

Qualified candidates should have at least one to two years of office experience and must be comfortable speaking on the phone and learning new technologies and terminologies.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Types: temporary
Pay: $22 per hour