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Legal Recruiting & Development Assistant (Temp) -- NEW OPPORTUNITY
Job # 0426pci
San Francisco, CA
Our client, a well-established multinational law firm in downtown San Francisco (California St.), is looking to fulfill a need for a temp Legal Recruiting & Development Assistant. This assignment reports on a hybrid (as needed) basis, and is expected to last about three months, with the possibility of extension as needed.
Employment Type: Full Time Temporary | M – F | 9am – 5:30pm
- Hybrid Reporting as needed
- Overtime support as arise
Pay Rate: $26.00 / Hour
The Legal Recruiting & Development Assistant provides administrative and clerical support to the Legal Recruiting & Development Department. Focusing on this firm’s On-Campus Interview and Summer Associate programs.
Responsibilities:
- Assist with all aspects of the on-campus interview process, including, but not limited to, registering for on-campus interview programs, maintaining on-campus interview and candidate files, and scheduling candidates for callback interviews (virtual or in-person)
- Maintain and update legal recruiting database (ViRecruite), files and candidate pipeline
- Routine correspondence (via phone and email) and coordination with candidates
- Assists with the organization and coordination of the Summer Associate Program, including tracking pre-arrival information, scheduling orientation sessions and exit interviews, attending summer committee meetings, social event coordination and training program support
- Assist the Legal Recruitment Manager with organization of lateral associate and judicial clerk candidate applications as needed
- Expense tracking and processing in ChromeRiver, with regards to recruitment and summer associate program operations
- Marketing and firm print/digital collateral management
- Additional ad-hoc and special projects to the legal recruiting team as needed
Qualifications:
Qualified candidates should possess a bachelors or associates in business related field of study. One to two years of administrative, recruiting, human resources or business development related role. Hands on experience in MS Office (Outlook, Word, Excel, and PowerPoint). Demonstrate use of good judgment and strong interpersonal skills. Clear, effective, and concise communication abilities High-level time management and ability to works efficiently in a fast-paced dynamic office environment. Collaborates harmoniously and effectively with others as part of a team, in addition to self-starter mentality when needed. Availability for overtime support as needed in this role.
We are a Bay Area, CA based staffing and recruiting organization, assisting our client with this direct hire need. Please respond with your WordDoc resume and contact information. Thank you!
Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Corporate Paralegal -- NEW OPPORTUNIY (Direct Hire)
Job # 0425pci
Seattle, WA
Our client, A large multinational law firm located in downtown Seattle Washing, is looking to fulfill a direct hire need for a Corporate Paralegal. This position reports in a hybrid basis (three days in-office) to the firms downtown Seattle office location.
Employment type: Direct Hire | M-F | 9am – 6pm PT *Three days in-office*
Pay Rate: $32.00 - $40.00 / Hour DOE (+ Full Benefits) *Flexibility for overtime as needed*
This Corporate Paralegal will provide legal support to general corporate maintenance/matters and complex transactions for both private and public clients.
Responsibilities:
- Maintain corporate records and assist with compiling and organizing information and documents
- Facilitate corporate and securities filings. Including drafting, reviewing, finalizing and submission via federal filings portal
- Drafting legal opinions and memorandums via legal research tools and open-source materials
- Prepare stock certificates and maintain capitalization tables and option records within internal systems
- Coordinate corporate closing and post-closing administrative tasks
- Manage, track and e-file client documents with public agencies
- Additional administrative or special projects related tasks as arise
Qualifications:
Qualified candidates should possess a bachelors degree with a concentration in Business Administration, Finance/Accounting or a similar field of study (Paralegal certification is a plus). A minimum of one to two years of law firm experience in Corporate & Securities, Private Equity or M&A practice. Proficiency in Microsoft Office with strong abilities in Excel for data-management. Additional experience in Adobe Suite, and familiarity in Equity management software (Carta, Shareworks, Global Shares, etc.). Must possess strong interpersonal skills with clear and effective communication (written & verbal). Including strong attention to detail, organization, and time management. Ability to work well independently and as part of a team in a fast-paced corporate environment. Candidates with a positive and professional attitude are highly desired.
We are a Bay Area, CA based staffing and recruiting organization, assisting our client with this direct hire need. Please respond with your WordDoc resume and contact information. Thank you!
Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Project Manager (Direct Hire)
Job # 0425bpci
California, New York or Washington D.C. Area
Our client, A large full-service multinational law firm is looking to fulfill the need for a direct hire Legal Project Manager. This position reports on a fully remote basis, however, must be based in California, New York, or the Greater Washington D.C. area (DMV).
Employment type & Salary: Direct Hire | M-F | 9am – 5:30pm *Remote*
- $148,700 - $185,000 (CA Based) / Annually (+ Benefits) *Exempt*
- $148,700 - $185,000 (DMV Based) / Annually (+ Benefits) *Exempt*
- $153,700 - $190,000 (NY Based) / Annually (+ Benefits) *Exempt*
The Legal Project Manager develops, implements, and coordinates legal project management tools, trains attorneys to use those tools, and leverages best practices in matter management. Offers scalable matter support within team environments or one-on-one, across multiple practice groups, and for clients of all sizes. This PM develops methods to promote firm best practices and builds a repository of models and templates.
Responsibilities:
- Develop and lead firm-wide budget outreach and compliance reporting
- Implement best practices, tools, budget templates, and reference materials across the firm’s client portfolio
- Ensure that internal stakeholders are receiving timely, accurate and polished presentation materials, budgets, and project related reports
- Buildout and facilitate training for senior attorneys on identifying when to employ best practices on client engagement
- Benchmark and track expectations with clients and internal engagement team members
- Collaborate with attorneys and clients to define matter management strategies and goals
- Bring forth proven project management guidance on best practices, roles, and responsibilities
- Identify issues, options for resolution and course correction on matters that begin to diverge from initial expectations
- Complete post-project assessments, and recommend/implement improvements as needed
Qualifications:
Qualified candidates must possess a 4-year bachelor’s degree with a concentration in finance, accounting, or a related field of study. Three to five years’ professional work experience in project management, analyst, or business development role – preferably within a professional service environment. Highly proactive, detail-oriented, and organized approach to daily work, with the ability to manage multiple projects, clients, and timelines simultaneously. Technical proficiency in financial modeling and high-level spreadsheet knowledge for data-management, manipulation, and analysis. Additional experience in all MS Office applications (Outlook, PowerPoint, Excel, Word,). Knowledge of writing SQL queries is a plus. Desired candidate will possess strong interpersonal skills with ability to communicate effectively to stakeholders and leaders. Bring a dynamic, energetic and positive attitude to collaborative role with a professional demeanor and outlook.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information. Thank you!
Pursuant to the local Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Business Development Specialist - Regulatory (Direct Hire)
Job # 0424pci
San Francisco, Palo Alto, Los Angeles, Washington D.C, New York City
Our client, A large corporate global law firm is looking for an experienced Business Development Specialist to fulfill a direct hire need. This position would report on a hybrid schedule as needed to the firms CA, NY or Washington D.C. based offices locations.
Employment Type & Salary: Direct Hire | M - F | 9am - 5:30pm *Hybrid reporting as needed*
- $73,000 - $109,500 (SF & Palo Alto based) DOE / Annually (+ Full Benefits Package)
- $73,800 - $103,740 (Los Angeles based) DOE / Annually (+ Full Benefits Package)
- $77,200 - $110,000 (New York based) DOE / Annually (+ Full Benefits Package)
- $73,100 - $103,000 (Wash D.C. based) DOE / Annually (+ Full Benefits Package)
The Business Development Specialist will support the regulatory practices. The specialist will assist in the implementation of firmwide marketing and business development plans and initiatives. In connection with securing new clients, strengthen existing relationships, and increase the overall activity of practice.
Responsibilities:
- Draft custom pitches and RFP responses supporting Regulatory practice partners, associates, and client teams
- Support the development and execution of marketing and business development plans, industry group plans, and Firm wide initiatives to advance group goals.
- Maintain up-to-date practice group experience and representative matters for proposals, directory submissions, website, and marketing material updates
- Cross-Department coordination with firmwide events team to coordinate and implement client webinars, roundtables, CLEs and other events. Including organization of event lifecycle from pre-event to post-event tasks
- Coordinate lawyer participation in conferences, seminars, forums, sponsorships, and speaking and writing opportunities, and ensure effective participation
- Develop and maintain client mailing lists, directories and contact information in database
- Tracking client development activities, efforts, and results via in-house database
- Monthly internal reporting on previous and upcoming business development activities, success factors and assessments
- Coordinate and draft submissions for relevant practices for directory listings and awards/recognitions including Chambers
- Collaboration with the communications team to develop group marketing materials, including client alerts, website content, newsletters, brochures, and thought leadership material. Including the use of print/digital materials
Qualifications:
Qualified candidates should have a bachelor’s degree in marketing, communications, or business-related field of study. Minimum of two to three years of experience in a professional-services organization with role in marketing/business development. Proficiency in Microsoft Office Applications, Adobe Suite, and InterAction client engagement software. Exemplary interpersonal, written, and oral skillset. Ability to multitask and manage multiple project timelines and tight deadlines with composure. Possesses strong leadership qualities with a proactive and team-oriented working style.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updates WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Assistant (Direct Hire)
Job # 0424bpci
Los Angeles - Century City
Our client, A well-established multinational law firm in Century City - Los Angeles is looking to fulfill a direct hire need for a legal assistant. This position reports on a hybrid (tues - thurs in office) schedule.
Employment Type: Direct Hire | M - F | 8am - 5pm
Salary Range: $73,000 - $102,000 / Annually DOE (+Benefits) *Non-Exempt*
Responsibilities:
Administrative support:
- Attorney and shared practice group calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, deploying A/V equipment and accommodations via reservations database and IT team
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Coordination and support of assignment attorney business development engagements and opportunities
- Support to special projects or initiatives that might arrive to practice group and assignment attorney
Document Preparation & Management:
- Prepare, draft, and finalize various documents including general client and internal correspondence, memoranda, and legal documents
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize iManage document management system as a central repository for all matter and client related documents
- Supports word processing and transcription as needed
Qualifications:
Qualified candidates should have at least two years’ legal secretary or assistant experience. A minimum of one year of practice background in Bankruptcy or Litigation is required. A 4-years bachelor’s degree is highly desired, and a high school diploma is required. Proficiency in MS Office Suite with experience in iManage (or document management systems), Adobe Acrobat, and legal billing software (InTapp, 3E). Strong word processing skills with sharp attention to detail. Must possess adept time management skills, professionalism, and ability to support a fast-paced environment while prioritizing scope of work. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updates WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Senior Corporate Paralegal (Direct Hire)
Job # 0423pci
San Francisco, Palo Alto, Los Angeles, Wash D.C., New York, Boston (Hybrid)
Our client, A large corporate law firm located in downtown San Francisco, is looking to fulfill a direct hire need for a Senior Corporate Paralegal. This position reports in a hybrid basis (Tues – Thurs in office) to the firms California, Washington D.C., New York, or Boston based office location.
Employment type & Salary Range: Direct Hire | M - F | 9am -5:30pm
*OT as needed and Non-Exempt*
- $87,500 – $170,000 (SF, Palo Alto or LA Based) / Annually (+ Full Benefits)
- $87,250 - $170,000 (New York or Boston based) / Annually (+ Full Benefits)
- $87,000 - $170,000 (Washing D.C. Based) / Annually (+ Full Benefits)
This Senior Corporate Paralegal will directly assist partners and associates in all aspects of transactional practice support as well as general corporate housekeeping and projects.
Responsibilities:
- Prepare, draft and finalization of various corporate documents for lawyer review. Including documents related to the formation and dissolution of various corporate entities, financing documents, M&A transactions, foreign qualifications and UCC financing statements
- Support in various SEC filings including Form D filings, confidential treatment requests, and registration statements
- Analysis and reporting of information as it pertains to corporate transactions for lawyer review
- Routine correspondence and coordination of transaction tasks/steps with lawyer team, clients, advisors, and other parties as needed
- Conduct corporate and securities legal research via Westlaw, LexisNexis, and similar online research databases
- Coordinate corporate closings and support post-closing tasks. Including filing and tracking of transaction documents within federal, state, and local authorities as necessary
- Routine correspondence and updates with lawyers regarding status of tasks/projects, and any pending items or steps
- Ad-hoc and special project support to the supervising paralegal and attorney team as needed
Qualifications:
- A 4-year college degree is required in this role. Possessing a graduate level degree or JD is a plus in this role
- A minimum of three to five years of large firm experience in Corporate & Securities, Private Equity or M&A Transactions. In-house corporate experience within fortune 1000 company will be highly considered
- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and Adobe Suite
- Must possess exceptional interpersonal skillset, with strong attention to detail and time management
- Strong professional decorum and ability to work well within a team
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updates WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Senior Litigation Paralegal (Direct Hire)
Job # 0423bpci
San Francisco, Palo Alto or Los Angeles - Century City (Hybrid)
Our client, A large corporate law firm is looking to fulfill a direct hire need for a Senior Litigation Paralegal. This position reports in a hybrid capacity, and would support this firm's San Francisco, Palo Alto or Los Angeles (Century City) office location.
Employment type: Direct Hire | M-F | 9am -5:30pm *Hybrid*
- *OT as needed and Non-Exempt*
Salary: $87,500 – $140,000 / Annually (+ Benefits)
This Senior Paralegal will act as the lead on large, complex cases and provide case management, task delegation, and informal mentorship to junior paralegals and staff.
Responsibilities:
- Oversee various elements of litigation case management. Including file management, discovery, and trial activity
- Initiate a case calendaring system to track filings and deadlines. Including providing reminders and reports of upcoming deadlines or items
- Task and responsibility delegation to junior paralegals and other support staff as needed on large or complex litigation matters in all phases of trial
- Routine correspondence with outside entities (courts, government agencies, expert witnesses, corporations, vendors and other counsel) to gather information or coordinate trial or arbitration related activities
- Liaison between case team lawyers and support staff as needed to ensure that case related tasks and service are meeting firm and team expectations
- Draft, review, and analyze various legal documents as requested.
- Routine legal research as needed via attorney request and oversight
- Provide formal and informal guidance and training to junior paralegals regarding litigation procedures and firm best practices
- Ad-hoc projects and tasks to the case team as needed
Qualifications:
- A 4-year college degree is required in this role. A paralegal certification is a plus
- 5+ years’ experience of large-firm litigation experience, or mid-sized to specialized litigation firm
- Proficient in all phases of litigation: Intake, Discovery, and Trial
- Experience preparing and attending trials/arbitrations/hearings. Experience coordinating trial/arbitration logistics: Workspace, setting-up remote office space, and coordinating with outside vendors or contacts
- Available to work overtime, and travel as need on a case-basis
- Proficiency in MS Office (Outlook, Excel, PowerPoint), Adobe Suite, WestLaw, LexisNexis, E-discovery databases, litigation software
- Familiarity with USITC - Electronic Case Files and Filing procedures. As well as Section 337 investigations conducted by USITC
- Strong interpersonal skills, attention to detail and professionalism
- Ability to maintain and manage multiple deadlines and projects simultaneously
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updates WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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