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Docket Clerk

Direct Hire
Job # 0825pci 

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San Francisco, Palo Alto or Los Angeles, CA.

A large global law firm is looking to hire a Docket Clerk in their San Francisco, Palo Alto or Los Angeles office (near Century City).

The Docket Clerk will be responsible for providing first-level support for the Firm's automated docket and calendar system and procedures in California (CA), and for California state and federal cases including routine data entry, daily maintenance, and communications to case teams.

Duties and Responsibilities:

  • Determines docket dates from court documents and correspondence; Ensures appropriate entry of data in the docket.
  • Ensures daily preparation and distribution of reports from the docketing system including weekly lawyer deadlines reports and other case-specific reports as needed.
  • Provides necessary support and oversight for information workflows related to scheduling, calendaring, and procedures in litigation matters in the California offices, and as needed for Firm lawyers in other offices handling matters in California state and federal courts.
  • Evaluates processes and recommends improvements to the current systems and procedures related to docketing for California cases.
  • Responds to requests related to litigation scheduling, court rules, etc., from lawyers and staff working on California cases.
  • Provides first-level support for California state and federal ECF, other pleadings and court papers filing, and case record file access and administration.
  • As available, provides support for general paralegal tasks in the California offices.
  • Performs other duties as assigned by Firm management

Qualifications:

  • At least two years of docketing or similar litigation calendar experience at an AMLAW 100 or 200 firm in CA.
  • Working knowledge of applicable California and Federal court rules, including local rules of the various courts in California.
  • Excellent organizational, interpersonal skills, and a strong service orientation; excellent oral and written communication skills.
  • Hands-on experience with a strong working knowledge of the CompuLaw system.

This position will work Monday through Friday, 9am to 5:30pm. Please respond with resume and contact information. Thanks!

Pursuant to the Local Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Full-time
Salary: $54,300

Research Librarian

Direct Hire
Job # 0718pci 

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San Francisco, Palo Alto or Los Angeles, CA.

A global law frim is looking to hire a Research Librarian in their San Francisco, Palo Alto or Los Angeles office. This firm is looking for someone who has demonstrated proficiency in legal and non-legal online resources.

Job Duties and Responsibilities:

  • Executes often complex legal and non-legal research using online and print resources.
  • Supports lawyers, law clerks, paralegals, and staff in all offices with current awareness monitoring and research queries and strategy.
  • Implements tracking of case dockets using a variety of resources (e.g., Westlaw, CourtLink, etc.) and coordinates document retrieval as necessary.
  • Participates in regular monitoring of targeted news and legislative and regulatory developments.
  • Handles interlibrary loan and document delivery requests as necessary.
  • Develops and updates the library’s Intranet resources for all Firm offices including development of guides to the library’s collection and subject bibliographies on topics of current interest.
  • Provides training assistance in using electronic resources to lawyers, law clerks, paralegals, and staff.
  • Assists with projects to increase the accessibility, utilization, and discovery of research resources.
  • Uses workflow software to track and process research requests.
  • Stays current on technological developments relating to online research and applications and best practices relevant to providing highly responsive research services.
  • Performs other special projects or duties as assigned

Job Qualification:

  • Minimum 3 years work experience as research librarian in an AMLAW 100 or 200 lawfirm.
  • Strong service orientation and a history of developing effective working relationships with others.
  • Ability to analyze and synthesize information from a variety of sources, and apply critical and creative thinking to develop solutions to complex problems.
  • Excellent communication, organizational, and interpersonal skills, and ability to work well under pressure

This position will work Monday through Friday, 9am to 5:30pm. Please respond with resume and contact information. Thanks!

Pursuant to the Local Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Full-time
Salary: $68,400

Corporate Legal Secretary

Direct Hire
Job # 0719pci 

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San Francisco, CA.

A prominent international law firm is looking to hire a Legal Corporate Secretary for their downtown San Francisco location.

Essential Job Functions

Administrative Support: Processes conflict checks and New Client/New Matter forms (KENI); enters time (Carpe Diem); processes expense reports; receives, places, and screens telephone calls; schedules conference calls (Inter-Call); coordinates and schedules travel arrangements through web-based application; maintains attorney/paralegal calendars (Outlook Calendars). Conducts internet research as directed by attorneys. Provide administrative support to office Associate Director.

Interacts on a daily basis with Departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); General Services (mail, FedEx, UPS, messengers); Conference Center/Catering (scheduling/arranging meetings and requested accommodations); Calendar Court Services; Reprographics Department; Digital Services, etc.

Document Preparation: Uses word processing and document management software (Microsoft Office 2016, including PowerPoint & Excel, Workshare Compare, Adobe, DMS, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda, and legal materials. In conjunction with the preparation of such documents, the Practice Assistant is responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials. Transcribes dictation, minutes of meetings or taped records of conferences and meetings.

File Maintenance: Establishes and maintains paper and electronic files in compliance with current firm policies utilizing the Firm’s LegalKEY system and Document Management System.

Customer/Client Service Teamwork: Provides assistance to other Practice Assistants within assigned teams whenever necessary to meet Firm and client needs; organizes and prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals. Fosters professional, cooperative and supportive relationships with peers, superiors and clients. Anticipates and identifies clients’/colleagues’ current and future needs. Shares information and offers ideas and solutions in a team environment.

Qualifications & Requirements

The ability to work the core business hours of 9:00 am - 5:30 pm with flexibility for overtime, as required. Advanced proficiency in MS Word and formatting documents with a minimum typing speed of 55+ words per minute required. Adobe, PowerPoint and Excel experience are a plus. Ideal candidates would have 4+ years of M&A or Debt Finance experience in the corporate area.

Bachelor’s degree preferred.

Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Full-time
Salary: $65,000-$105,000

Billing Assistant

Direct Hire
Job # 0826pci 

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San Francisco, CA.

A large, international law firm is looking for an experienced Billing Assistant for their downtown San Francisco office. This position is temporarily being done remote but the plan is to move in-house in the next couple of months.

Duties include: administration of attorney billing, performing client billing and collection activities, monitoring and managing outstanding accounts receivable, meeting with managers, coordinators and partners to discuss monthly billing, outstanding invoices, etc., edit draft invoices based on specific mark ups, generate reports and other duties as assigned and as time allows.

Qualified candidate should have a Bachelor's Degree in accounting, finance or business, previous billing experience in a legal setting is preferred, strong technical abilities, a comfort level in MS Word and Excel, experience with Elite a plus and experience with electronic billing systems.

This position works Mondays through Fridays 9am to 5:30pm. Please respond with resume and contact information.

Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction record

Job Types: Full-time
Salary: $65,000-$80,000

Facilities Assistant

Direct Hire
Job # 0721pci 

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San Francisco, CA.

A large global law firm in downtown San Francisco is looking to hire a Legal Office Services/Facilities Assistant for a direct hire position.

Job duties:

  • Under department supervision, supports the delivery of quality service to clients and firm personnel by performing general repairs and maintenance to the office premises, furniture and equipment; assisting with office moves and furniture sets in the Conference Center, and working collaboratively and cooperatively with others in a team-oriented environment.
  • Maintains Office Premises, Furniture, Artwork and Equipment:
  • Performs general maintenance and repairs to the offices premises, furniture and equipment; monitors and reports light bulb replacement requests, notifies the Facilities & Guest Services Manager of need for outside repair services.
  • Conducts routine premises inspections after repair services.
  • Assists with Preparing Offices for Arrivals and Departures:
  • Assists in preparation and conducts pre-arrival inspections of offices and workstations for new employees and visitors to ensure the area is clean and ready in advance of arrivals, and that all designated checklist steps are complete.
  • Assists with Office Moves:
  • Understands and executes specific procedures for handling intra-office moves.
  • Participates in the entire in-house move process from start to finish.
  • Assists in moving small pieces of furniture.
  • Provides Administrative Assistance to Facilities & Guest Services Manager:
  • Assists with scheduling service for HVAC and all other facilities-related vendors based on service agreements.
  • Provides Conference Room set-ups:
  • Assists with setting up conference rooms for meetings and events.
  • Works Cooperatively and Collaboratively with Others:
  • Provides pro-active and responsive customer service in compliance with the Facility & Guest Services Standards and Operating Procedures.
  • Works cooperatively with other Administrative departments and other firm personnel.
  • Other Related Duties:
  • Prepare invoices for approval and payment; reconcile invoices for accounts payable
  • Any other functions/duties assigned by management

Job Qualifications and Requirements:

  • Education: High School Diploma required, Associates degree preferred. 2 years’ experience or the equivalent combination of education and work experience is preferred.
  • Experience: We are seeking candidates who are poised, polished, articulate, mature and client-service oriented. Reception experience working in either the legal, financial, consulting, advertising or venture capitalist environment is highly desirable.
  • Effective communication skills, both written and oral
  • Strong customer service skills
  • Proficiency in using a computer for data entry and e-mail
  • MS Word, Excel, and Outlook
  • Proficiency in using a telephone console
  • Strong organizational skills, interpersonal skills, and attention to detail
  • Ability to work both independently and collaboratively as part of a team

We are a staffing service in downtown San Francisco assisting this law firm with this direct hire. Please respond with resume and contact information. Thank you!

Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Full-time
Salary: $63,000-$67,000

Front Desk Receptionist 

Direct Hire
Job # 0720pci 

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San Francisco and Palo Alto, CA.

A global law firm is looking for a Front Desk Receptionist in both their San Francisco and Palo Alto locations. Both offices will be moving to in person in September and are looking for bright, energetic candidates who are ready to be apart of their office community!

Job duties include:

  • Serve as primary contact for general administrative, event, and visitor queries
  • Prepare a wide variety of correspondence, memos/letters and email in response to routine questions
  • Answer telephones (internal and external calls); manage call screening, routing, and messages
  • Perform all tasks related to visitor office and conference room reservations, including managing bookings in the scheduler program
  • Obtain the necessary details regarding the event to ensure smooth execution
  • Coordinate all event and conference room service functions with appropriate personnel to ensure all needs are met
  • Coordinate meals or refreshments and any audio visual needs, if necessary
  • Send out daily Conference Room Schedule
  • Ensure access for all approved visitors and vendors
  • Greet, welcome, and announce clients and visitors to the office
  • Assist attorneys, visitors, and staff, with conference calls, videoconferences, and wi-fi access
  • Track and maintain parking validation log
  • Distribute and track visitor keys and access cards
  • Work in tandem with and provide coverage for the Office Services Assistant and Operations Assistant
  • Copy, scan, and save documents to the document management system
  • Process invoices, expenses, and enter attorney time
  • Process, prepare, and distribute incoming and outgoing mail
  • Assist with the planning and execution of internal events
  • Make hotel, travel, and restaurant reservations for attorneys, clients, and visitors

Qualified candidates should have at least one to two years of office or administrative experience and be comfortable speaking on the phones and be very customer service oriented.. A four year degree is preferred but equal work experience would be considered.

This position will work Monday through Friday, 9am to 5:30pm. Please respond with resume and contact information. Thanks!

Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Full-time
Salary: $55,000-$65,000

Litigation Paralegal

Direct Hire
Job # 0717pci 

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San Francisco or Oakland, CA.

A global law firm is looking for a Litigation Paralegal. This person will be responsible for assisting with managing all aspects of large scale complex litigation reporting directly to the senior paralegal and more

ESSENTIAL FUNCTIONS

  • Manages document production processes
    • Assists with the collection of material from client, opposing parties, and third parties (hard copies, electronic data, physical evidence)
    • Maintains chain of custody
    • Manages logistics of production of documents - hard copy, images, native
  • Substantive Research
    •  Analyzes documents and materials
    • Researches rules of procedure for relevant court venues
  • Coordinates preparation and filing of briefs and legal documents
    • Researches local rules of procedure for relevant court venues, and obtain info re same
    • Drafts routine filings (e.g. attorney appearances, notices of filings, notices of motions)
    • Checks legal cites for proper format, content and standing (Westlaw, Lexis; Blue Book)
    • Researches and checks fact cites for proper format, content and accuracy (Blue Book)
    • Compiles appendices and exhibits
    • Manages service of process; files with court and serves on parties; coordinates with local counsel
  • Manages trial and hearing preparation and support
    • Compiles and tracks trial exhibits
    • Prepares pretrial documents
    • Manages trial transcripts

Job Qualifications:

The ideal candidate will possess 3-5 years of experience focusing on complex litigation cases, including managing large discovery, preparing for trial, and managing trial support.  Must have high-level experience with a range of litigation support applications.  Additional qualifications include excellent analytical and organizational abilities, solid communication and management skills, creativity, initiative and ability to work in a team environment.  California State Court experience a plus.  Bachelor’s degree strongly preferred.  Flexibility to accommodate for travel and overtime is required.

This position works Mondays through Fridays 9am to 5:30pm and the pay is $65,000 to $105,000 DOE plus full benefits.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Full-time
Salary: $65,000-$105,000

Junior Investment Funds Paralegal

Direct Hire
Job # 0602pci 

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San Francisco, CA.

A Junior Paralegal, under the supervision and direction of a Paralegal, helps to manage and organize the materials and information relating to particular matters and transactions. These duties allow them the opportunity to work with and assist our legal staff with due diligence, pre-closing, closing and post-closing tasks.

Job Duties:

  • Prepares and files (or coordinates the filing of) formation, tax and securities documents
  • Reviews investor subscription materials for completeness, correctness and consistency
  • Subscription Booklet Tracking and Indexing
  • Reviews investor subscription booklets and indexes into Access database and identifies follow up
  • Prepares and maintains various spreadsheets and reports
  • Maintains hard and soft copies of subscription booklets and other related materials
  • Assists with pre-closing, closing and post-closing activities
  • Provide legal and administrative support to Paralegals and Attorneys in the Corporate Department
  • Proofread, duplicate and scan documents to PDF and save to DMS
  • Perform clerical tasks as needed, e.g. make copies, create folder labels, prepare packages, write generic cover memos, etc.
  • Commitment to work overtime as needed, which may be heavy at times, and may include weekends or holidays with potential to be for extended periods of time

This position works Mondays through Fridays 9am to 5:30pm and the pay is $60,000 to $75,000 DOE plus full benefits.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Full-time
Salary: $60,000-$75,000

Legal Recruiter Assistant (temporary) 

Temporary
Job # 0514pci 

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San Francisco, CA.

A large, international law firm in downtown San Francisco is looking to hire an administrative assistant to the legal recruiting team for a temporary need that would be about four months long starting in about two weeks.

Duties for this position include:

  • Assisting the firm recruiter with setting up interviews on college campuses regionally, though this work would generally take place in the SF office (for now it is being done mostly remotely)
  • Sending out emails
  • Updating calendars
  • Data entry and uploading information
  • Sending out paperwork
  • Any other duties assigned by management

Qualified candidates should have strong MS Word and Excel skills and a familiarity with Outlook, be proactive, have a sense of urgency and be a team player. Law firm experience would be a plus, specifically some sort or recruiting related background. At least one year of office experience is required. Candidates do need to live in the San Francisco Bay Area, as even though this will be done remotely for now there will be some days from time to time that will require going to the office.

This is a full time, temporary assignment will go till October or so. This person will work Mondays through Fridays, 9am to 5:30pm. The pay is $22.00 per hour.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Full-time
Salary: $22 per hour

Legal Recruiter Manager

Direct Hire
Job # 0513pci 

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San Francisco, CA

An international law firm is looking to hire a Legal Recruiting Manager. As a member of the firm wide Legal Recruiting and Development Department (“LRD”), the Legal Recruiting Manager for the Bay Area offices will provide strategic direction and implementation for legal recruiting at the local office level, while executing firm wide initiatives and strategy.

Job duties:

  • Manage the lateral attorney recruiting process, including working with partners strategically to determine staffing needs and devise recruiting plans to acquire top talent.  Proactively leverage existing relationships in the market, attorney referrals and external legal recruiting agencies to build candidate pipelines and sustain volume hiring across various practice areas.
  • Partner with Director of LRD to develop and deliver the Bay Area’s law student recruiting strategy, managing execution of on-campus interviews, callbacks, offer dinners, 1L hiring, 1L recruiting events and campus outreach activities.
  • With support from Director of LRD, lead design and implementation of the Kirkland Summer Associate Program, including planning and attending events, managing work assignments and the review process.
  • Produce and distribute timely reports to keep hiring partners informed on progress against hiring targets, pipeline status, D&I makeup and other critical metrics.
  • Prepare offer letter and welcome notices, including firm announcements for new hires.
  • Facilitate new hire orientation activities for summer associates, new (fall) associates and lateral hires.

Qualifications & Requirements

  • 8+ years of recruiting experience (combination of lateral and campus recruiting) and management experience.  Strong preference for law firm recruiting experience.
  • Proven track record of managing relationships with senior partners.
  • Strong communication skills, project management and change management experience, and the ability to thrive in a fast-paced environment.
  • Analytical thinker able to devise insightful reports and use data to support proposed action plans.

This position works Mondays through Fridays, 8am to 5pm. This is a direct hire position and will have full benefits.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Types: Full-time
Salary: $140,000-$170,000

Temporary Medical Administrative Assistant/Scheduler 

Temporary
Job # 0807pci 

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San Francisco and Oakland, CA

A large healthcare facility in Lower Pacific Heights area of San Francisco is looking for a Temporary Medical Administrative Assistant/Scheduler on a long term basis for about four to six months. This person would work within a specific medical practice area.

Duties of a Medical Admin Assistant include:

  • Updating patient file information and reports
  • Contacting patients regarding appointments
  • Phone and email communication
  • Departmental meeting set ups and preparation

Qualified candidates should have at least one to two years of office experience and must be comfortable speaking on the phone and learning new technologies and terminologies.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Types: temporary
Pay: $22 per hour