Note: When applying for a job listing, make sure to include the Job Name and Job # on the Submit Form. Please submit resumes in WordDoc (or GoogleDox) format. Thank you!
Legal Office Assistant (Temp to Hire)
Job # 1008pci
Lafayette, CA
Our client, A full service mid-sized law firm in Lafayette, CA is looking for a temp to hire Legal Office Assistant. This assignment would temp for at least twelve weeks prior to converting direct hire. This position reports onsite to the firm office (Lear Lafayette BART).
Employment Type: Full Time Direct Hire | M - F | 8:30am – 5pm PT
- Onsite
- Flexibility for overtime as needed
Pay Rate: $30.00 - $35.00 / Hour DOE (While Temp)
- $60,000 - $70,000 / Annually DOE (Once Direct Hire)
Responsibilities:
Administrative support:
- Attorney and office calendar support, including scheduling client meetings, organizing and coordinating conference rooms, A/V equipment and accommodation as needed.
- Client correspondence via email and over the phone on behalf of attorneys and office
- Receive, sort, and deliver all incoming mail and package items. Including processing of outgoing mail in a timely and detailed manner.
- Attorney billable hour tracking and drafting, finalizing client bills for submission and accounting
- Operate as point of contact for vendors regarding office maintenance, security, custodial needs, and equipment repair. Including maintenance and service for office equipment (e.g., copiers, shredders).
- Firm and client document management including proper labeling, digital file creation, transfers and migration. Assist and prepare physical records for vendor or off-site transfer in compliance with firm retention policy.
- Maintain conference rooms, kitchenette areas and front office, ensuring it stays clean and organize. Including inventory restock of office supplies and snacks when necessary
- Track and reconcile corporate card receipts for expense processing
- Learn and apply litigation procedures with firm-provided training and assist in maintaining client case files and litigation indexes
- Support special projects and any ad-hoc tasks as arise
Qualifications:
Qualified candidates should have a minimum of one to two years’ experience in an administration or office services role within a professional service organization (Law Firm experience is a plus). A Bachelors or Associates is preferred. Proficiency in MS Office and experience with Adobe or PDF software and a willingness to learn new software. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this Temp to Hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temp to Hire
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Legal Office & Client Services Assistant (Direct Hire)
Job # 1008bpci
Palo Alto, CA
Our client, A large multinational law firm is looking to fulfill the need for a direct hire Office & Client Services Assistant to support the Palo Alto office (Near Page Mill). This position reports onsite five days a week, with the possibility for overtime to support after-hours work events or client engagements.
Employment type: Full Time Direct Hire | M-F | 10am – 7:30pm PT
- Onsite reporting five days a week
- Flexibility for overtime and non-exempt
Salary Range: $59,000 - $76,000 / Annually (+ Full benefits)
Responsibilities:
- Oversee the front desk reception, including multi-line inbound call screening, forwarding and message handling.
- Directing guests, internal staff, and team members to appropriate offices, conference rooms or departments. Visitor registration and badging upon arrival and departure
- Concierge level service to conference rooms in the office. Including Scheduling and arranging meeting rooms, catering services, room set up and audio/visual equipment coordination via internal EMS system
- Helping staff and clients with requests for special arrangements or services, including transportation, restaurant reservations, travel, and lodging
- Work collaboratively with building security to provide active visitor/guest list, badging detains and continuity with facilities team members
- Inventory restocking of refreshments, snacks and office supplies as needed
- Process and submit office service-related invoices, expense reimbursement and time entries as needed
- Administrative functions arise. Including filing, mail screening, and database support
Qualifications:
Ideal candidates should possess at least two years of experience in reception, office services or administrative roles. Prior professional service industry experience is highly desired. Must demonstrate excellent interpersonal and communication skills, both in-person and over the phone. Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) is essential, with a willingness to learn new programs and systems as needed. The ability to thrive in a fast-paced office environment is crucial. An accountable, team-oriented individual with a positive attitude is highly desired.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information. Thank you!
Pursuant to the local Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Accounting Assistant (Temp to Hire)
Job # 1007pci
San Francisco, CA
Our client, A well-established boutique personal injury law firm is looking to fulfill the need for a full-time temp to hire Accounting Assistant based in the firms downtown San Francisco Office (Near Civic Center). This assignment is expected to last at least twelve weeks prior to converting direct hire. The role reports onsite five days per week.
Employment Type: Temp to Hire | M - F | 8:30am – 5pm PT
- Onsite
Pay Rate: $41.00 / Hour (While Temping)
- $84,000 - $88,000 / Annually DOE (+ Full Benefits)
Responsibilities:
- Maintain and manage Accounts Payable (A/P) and Accounts Receivable (A/R) records and filing systems to ensure accuracy and compliance with company policies
- Prepare, verify, and submit daily bank deposits, including proper documentation and reconciliation of receipts
- Enter financial transactions, including grant awards and journal entries, into the Peachtree/Sage accounting software with a high degree of accuracy
- Process employee expense reports, ensuring policy compliance, proper documentation, and timely reimbursement
- Reconcile and maintain petty cash accounts, resolving discrepancies and preparing monthly summaries
- Update and maintain cost ledgers to support job costing, project tracking, and budget analysis
- Prepare and file monthly EDD DE-542 (New Employee Registry) forms in compliance with state reporting requirements
- Communicate with vendors to resolve invoice discrepancies, payment issues, and account disputes professionally and promptly
- Assist in preparing monthly, quarterly, and annual financial reports for review by the firm’s accountant and management
- Support month-end and year-end close processes, including accruals, account reconciliations, and report generation
- Maintain digital and physical accounting records for audits and internal reviews
Qualifications:
Qualified candidates should have two to three years of prior accounting work experience (law firm or professional service entity preferred). An associates or bachelors in finance, accounting or similar field of study. Previous experience working with Peachtree/Sage 50, or similar accounting software required. Proficiency in MS Office Suite with knowledge of Excel, and strong abilities in 10-key. Strong time management skills with sharp attention to detail. Must possess a high level of professionalism, and ability to support a fast-paced environment and prioritize scope of work as needed. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a full-service staffing and talent sourcing firm, assisting our client with this temp to hire need.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temp to Hire
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Legal Administrative Assistant (Direct Hire)
Job # 1007bpci
Century City, CA
Our client, A reputable full-service law firm located in Los Angeles (Century City), is looking to fulfill the need for a direct hire Legal Administrative Assistant to support the Intellectual property and Insurance Recovery (Litigation) practice group. This position reports hybrid with three days required in office.
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid: Tuesday – Thursday in office
Pay Rate: $70,000 - $95,000 / Annually DOE (+ Full Benefits)
Responsibilities:
Administrative support:
- Practice group calendaring with coordination of travel arrangements and services as needed. Including reserving conference rooms, coordinating A/V equipment and accommodations as needed
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Coordination and support of assignment attorney business development engagements and opportunities
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft, finalize and maintain various legal and non-legal documents or PowerPoint slides. Documents may include general correspondence, memos, TOC/TOAs, discovery and response. Legal shells (notices, pleadings, briefs, motions, discovery & response, proposed orders, extensions, dismissals)
- E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
- Supports word processing and transcription as needed
Qualifications:
Qualified candidates should have a minimum of two to three years prior legal assistant experience (Preferrable within litigation). A four year degree is required. Proficiency in MS Office 365, practice management software (CompuLaw, Clio, etc.), document management (iManage, NetDoc) and Adobe (or similar PDF software). Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail, organization and deadlines. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Business Development Specialist (Direct Hire)
Job # 1006pci
Washington D.C.
Our client, A large corporate global law firm is looking for an experienced Business Development Specialist to fulfill a direct hire need. This position is hybrid with three days in-office, reporting to the firm office in Washington D.C. (Near Downtown).
Employment Type: Full Time Direct Hire | M - F | 9am - 5:30pm ET
- Hybrid reporting with three days on site
Salary: $97,000 - $122,000 / Annually DOE (+ Full Benefits)
The Business Development Specialist will support the Litigation practice. The specialist will assist in the implementation of firmwide marketing and business development projects and initiatives. In connection with securing new clients, strengthening existing relationships, and increasing the overall activity of practice.
Responsibilities:
- Draft custom pitches and RFP responses supporting Litigation practice partners, associates, and client teams
- Support the development and execution of marketing and business development plans, industry group plans, and Firm wide initiatives to advance group goals.
- Maintain up-to-date practice group experience and representative matters for proposals, directory submissions, website, and marketing material updates
- Cross-Department coordination with firmwide events team to coordinate and implement client webinars, roundtables, CLEs and other events. Including organization of event lifecycle from pre-event to post-event tasks
- Coordinate lawyer participation in conferences, seminars, forums, sponsorships, and speaking and writing opportunities, and ensure effective participation
- Develop and maintain client mailing lists, directories and contact information in database
- Tracking client development activities, efforts, and results via in-house database
- Monthly internal reporting on previous and upcoming business development activities, success factors and assessments
- Coordinate and draft submissions for relevant practices for directory listings and awards/recognitions including Chambers
- Collaboration with the communications team to develop group marketing materials, including client alerts, website content, newsletters, brochures, and thought leadership material. Including the use of print/digital materials
Qualifications:
Qualified candidates should have a bachelor’s degree in marketing, communications, or business-related field of study. Minimum of two to three years of experience in a professional-services organization with role in marketing/business development. Proficiency in Microsoft Office Applications and experience working with Adobe Suite, and CRMs and engagement software. Strong interpersonal, written, and oral skillset. Ability to multitask and manage multiple project timelines and deadlines. Candidates who demonstrate a positive attitude and collaborative working style are highly desired.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your WordDoc resume and contact information.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Business Development Specialist (Direct Hire)
Job # 1003pci
San Francisco, CA
Our client, A large corporate global law firm is looking for an experienced Business Development Specialist to fulfill a direct hire need. This position is hybrid with three days in-office, reporting to the firm office in downtown San Francisco (Financial District).
Employment Type: Full Time Direct Hire | M - F | 9am - 5:30pm PT
- Hybrid reporting with three days on site
Salary: $102,000 - $130,000 / Annually DOE (+ Full Benefits)
The Business Development Specialist will support the Litigation practice. The specialist will assist in the implementation of firmwide marketing and business development projects and initiatives. In connection with securing new clients, strengthening existing relationships, and increasing the overall activity of practice.
Responsibilities:
- Draft custom pitches and RFP responses supporting Litigation practice partners, associates, and client teams
- Support the development and execution of marketing and business development plans, industry group plans, and Firm wide initiatives to advance group goals.
- Maintain up-to-date practice group experience and representative matters for proposals, directory submissions, website, and marketing material updates
- Cross-Department coordination with firmwide events team to coordinate and implement client webinars, roundtables, CLEs and other events. Including organization of event lifecycle from pre-event to post-event tasks
- Coordinate lawyer participation in conferences, seminars, forums, sponsorships, and speaking and writing opportunities, and ensure effective participation
- Develop and maintain client mailing lists, directories and contact information in database
- Tracking client development activities, efforts, and results via in-house database
- Monthly internal reporting on previous and upcoming business development activities, success factors and assessments
- Coordinate and draft submissions for relevant practices for directory listings and awards/recognitions including Chambers
- Collaboration with the communications team to develop group marketing materials, including client alerts, website content, newsletters, brochures, and thought leadership material. Including the use of print/digital materials
Qualifications:
Qualified candidates should have a bachelor’s degree in marketing, communications, or business-related field of study. Minimum of two to three years of experience in a professional-services organization with role in marketing/business development. Proficiency in Microsoft Office Applications and experience working with Adobe Suite, and CRMs and engagement software. Strong interpersonal, written, and oral skillset. Ability to multitask and manage multiple project timelines and deadlines. Candidates who demonstrate a positive attitude and collaborative working style are highly desired.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your WordDoc resume and contact information.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Assistant - Executive Level (Direct Hire)
Job # 1003bpci
San Francisco, CA
Our client, A reputable full-service law firm located in downtown San Francisco, is looking to fulfill a need for a direct hire Legal Assistant – Executive Level to support a litigation practice partner. This position reports hybrid with Tuesday through Thursday required onsite in the downtown San Francisco office.
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid: Tuesday – Thursday in office
Salary: $110,000 – $120,000 (Annually DOE + Full Benefits)
Responsibilities:
Administrative support:
- Attorney calendar management (via Outlook) of applicable client meetings (in person & virtual), filing and project deadlines, trial related activity with coordination of conference rooms and travel logistics (lodging, car services and flights) as needed
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses=
- Serves as a professional liaison between the Executive Committee, Partners, Firm Management, and external contacts
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Coordination and support of assignment attorney business development engagements and opportunities
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft and finalize legal and non-legal documents or PowerPoint slides. Documents might include general correspondence, memos, briefs, tables of contents, tables of authority, notices, pleadings, motions, discovery & response, proposed orders, extensions, dismissals
- E-filing within State and Federal Courts. Utilizing CompuLaw legal database for docket management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
Qualifications:
Qualified candidates should have a minimum of five to seven years’ prior secretary or legal assistant experience in Litigation. Experience supporting managing partners or practice group leaders is required. A high school diploma (minimum). Must possess knowledge of court rules/procedures and filing within California State and Federal court is required. Proficiency in MS Office 365, practice management and calendaring software (CompuLaw, Clio, etc.), document management (iManage, NetDoc) and Adobe Acrobat. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail and deadline management is a plus. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Facilities Office Manager (Temp to Hire)
Job # 1002pci
San Francisco, CA
Our client, A nonprofit housing agency is looking to fulfill the need for a full-time temp to hire Facilities Office Manager based out of the San Francisco office. The assignment is expected to last at least twelve weeks prior to converting direct hire. The position reports onsite five days a week.
Employment type: Full Time Temp to hire | M-F | 8am – 5pm PT
Pay Rate: $37.00 / Hour (While Temping)
- Salary: 75,000 – 90,000 / Annually DOE (+ Full Benefits)
Responsibilities:
- Schedule and track preventative maintenance for building systems (e.g., boiler, HVAC, elevator, fire alarm, sprinklers, ductwork, sewer lines)
- Maintain and update turnover progress in SharePoint database for vacant units
- Monitor aging reports for unit turnover and work orders, ensuring timely completion and compliance with department standards
- Coordinate with staff and vendors to resolve maintenance issues and emergencies promptly
- Source tools, materials, and resources to enhance department productivity and efficiency
- Evaluate and improve departmental processes; implement control procedures to ensure timely and complete execution
- Draft and update workplace policies
- Manage contracted work, including solicit vendor and service quotes. Ensuring quotes include all scopes of work and details required. Working with internal leadership on decision and approval Coordinate with vendor and Facilities Manager to schedule the exact timeline/timeframe of projects. Coordinate with Finance team on payment of required deposits and progress/ final payment of projects
- Manage facility budgets, control expenses, and recommend capital improvement projects
- Maintain inventory and place orders for maintenance supplies, equipment, and unit furnishings
- Monitor after-hours email reports, document issues systematically for trend analysis by topic or location
- Research, implement, and train staff on new software solutions to improve departmental efficiency and consistency
- Develop standardized document templates to support consistent and effective communication across departments
- Manage all building plans including, inventory/save in organized manner the physical and digitalized versions for each building, obtain any missing physical ones from the landlord and/or DBI, coordinate digitizing plan and gather/input unit square footage for each unit that is missing that data
- Monitor and coordinate with Facilities and Building Managers to ensure timely and thorough resolution of DBI violation notices
- Coordinate annual, monthly, and ad-hoc building inspections, ensuring they are conducted by a manager not responsible for the building’s daily operations
- Perform building inspections to verify compliance and maintain facility standards
- Review inspection findings to identify issues requiring corrective action; schedule and follow up with the Facilities Manager to ensure timely resolution based on issue severity
- Coordinate all the department and vendor work to inspect and complete needed paperwork so buildings system permits are current: elevator, fire alarm, fire sprinkler, boiler, fire escape, etc.
- Coordinate needed work and complete paperwork so that San Francisco self-certification affidavits (604 Structure) are completed and submitted timely every 5-year basis
- Research and implement master key software
- Develop and implement proper evacuation plans and guidelines consistent with organization standards and leadership approval
Qualifications:
Qualified candidates should possess at least three years in office services, operations or facilities-related roles. A high school diploma (minimum). Proficiency in MS Office (Outlook, Excel, PowerPoint) and SharePoint. Technical abilities in facilities management software and ability to read and interpret building blueprints. Must possess strong professionalism, organization and time management skills. Ability to maintain multiple projects, deadlines and evolving business needs with composure. A proactive, positive and team-oriented candidate is highly desired in this role.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this Temp to Hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temp to Hire
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Legal Administrative Assistant (Temp to Hire)
Job # 1002bpci
San Francisco, CA
Our client, A well-established boutique law firm located in San Francisco (Jackson Square neighborhood), is looking to fulfill the need for a temp to hire Litigation Secretary. This position reports onsite five days per week. The assignment will last at least twelve weeks, prior to converting direct hire.
Employment Type: Full Time Dire | M - F | 8:30am – 5pm PT
- Onsite reporting
Pay Rate: $35.00 / Hour (While Temping)
- $45.00 - $55.00 / Hour (Once Direct Hire)
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook). Including scheduling client meetings and reserving conference rooms, coordinating A/V equipment and accommodations via reservation setting and IT team communication
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Coordination of attorney travel, such as lodging, room requests and travel services
- Expense tracking and reporting of attorney work-related expenses.
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft, finalize and maintain various legal and non-legal documents or PowerPoint slides. Documents may include general correspondence, memos, TOC/TOAs, discovery and response. Legal shells (notices, pleadings, briefs, motions, discovery & response, proposed orders, extensions, dismissals)
- E-filing within California State and Federal Courts. Including litigation docket management
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
- Supports word processing and transcription as needed
Qualifications:
Qualified candidates should have a minimum of three to four years’ prior secretary or legal assistant experience supporting litigation. A high school diploma is required. Must possess knowledge of court rules/procedures and filing within California State and Federal court is required. Proficiency in MS Office 365, practice management software (CompuLaw, Clio, etc.), document management (iManage, NetDoc) and Adobe (or Kofax). Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail and deadline management is a plus. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this temp to hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temp to Hire
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Legal Administrative Assistant (Direct Hire)
Job # 1001pci
San Francisco, CA
Our client, A reputable insurance defense firm located in downtown San Francisco (Financial District), is looking the fulfill the need for a direct hire Litigation Legal Assistant. This role reports onsite for the initial three months in role, then transition into a hybrid work schedule with three days in office (Tues – Thurs), reporting to the downtown San Francisco office.
Employment Type: Full Time Direct Hire | M - F | 8:30am – 5pm PT
- Hybrid (Tues - Thurs) in office
- Flexibility for overtime
- Non-Exempt
Pay Rate: $35.00 - $39.00 / Hour
This legal assistant will be responsible for a wide range of administrative and clerical responsibilities to Litigation practice partners and associates. Including collaboration with Litigation teams in Denver, Chicago, San Diego and Los Angeles offices.
Responsibilities:
Administrative support:
- Attorney calendar management (via Outlook) with coordination of travel arrangements and any client services as needed
- Maintain inbox and incoming client correspondence via email, phone, and certified mail
- Expense processing on behalf of attorneys and office expenditures
- Initiate conflict checks, and new client/matter steps with client profile buildout in practice management software
- Process procurement orders of office supplies as needed
- Attorney billable hour tracking and entry for client billing
- Support to special projects or ad-hoc clerical tasks as arise
Document Management:
- Prepare, draft, and finalize various documents including internal, external and client correspondence. Drafting memos and legal documents including TOA/TOCs and exhibits
- E-filing within State and Federal Courts. Utilizing legal database for docketing procedures
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Administrator to document management system with upkeep and tracking of case/matter related documents
- Maintain and update trial related binders, sourcing documents as needed
Qualifications:
Qualified candidates should have a minimum of three to four years’ prior secretary or legal assistant experience directly supporting Litigation. Minimum of a High School Diploma (or equivalent). Proficiency in MS Office Suite and Adobe. Experience in practice management software and document management systems (NetDocs, iManage, etc.). Knowledge of expense management systems (ChromeRiver, Concur, Expensify, etc.) Working knowledge of California State and Federal court E-filing rules and procedures. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Business Development Manager (Direct Hire)
Job # 0930pci
San Francisco, Palo Alto, Century City, Washington D.C., Boston, New York City
Our client, A prestigious full-service multinational law firm is looking to fulfill the need for a Business Development Manager to support the Litigation & International Arbitration Practice. This role reports on a hybrid basis (as needed) to the firm’s office in San Francisco, Palo Alto, Century City, Washington D.C., Boston or New York City.
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm
- Exempt
- Hybrid reporting as needed
Salary:
- $176,000 - $258,000 / Annually DOE & Location (+ Full Benefits Package)
- NCY Office: $182,000 - $256,500 / Annually DOE (+ Full Benefits Package)
The Business Development Manager will support the Litigation & International Arbitration practice. Working strategically with practice group leaders, and broader marketing team to ensure effective client development, marketing, and external communications programs with the goal of growing revenues and building the firm’s profile within this practice.
Responsibilities:
- Act as primary point of contact for practice group leadership
- Work directly with attorneys to implement business development initiatives and programs around new business generation with existing and new clients, including conception of new projects and initiatives
- Prepare specific client pitch materials, including responses to RFPs, and conduct preparatory sessions with attorneys prior to client meetings. Track win/loss record
- Leverage firm’s Market Research team to analyze market opportunities and to assist attorneys/groups in preparation for client meetings
- Attend practice group meetings with the firm management. Coordinating and preparation for meetings with Practice leadership, reporting on business development activities and progress against plans, analyzing monthly data output from accounting on current workloads, new matters, and lawyer activity.
- Actively manage and participate in related practice group meetings.
- Actively monitor relevant trade press and developments to report on prospective client development leads to partners daily.
- Coordinate with members of the BD team on cross-practice efforts for regional/industry initiatives.
- Recommend thought leadership and CLE programs for clients.
- Lead integration of lateral attorneys within assigned practice groups.
- Work closely with the Public Relations team to identify and leverage media opportunities. Marketing
- Working closely with our Events team, organize and manage events from concept development and invitation creation to on-the-ground support, day-of logistics, and post event follow-up.
- Manage and draft concise, targeted submissions for legal rankings and other awards, including Chambers.
- Coordinate specialist tracking of practice experience (including Corporate Transactions database) and successes for use in practice materials, on the website, in pitches and proposals, practice descriptions, and attorney biographies.
- Assist with the editing, layout, and production of firm and practice group marketing materials.
- Develop and update website content, brochures, and other external communication pieces in collaboration with Digital Marketing team on targeted
- Curate and maintain segmented clients and prospect mailing lists.
- Training new Business Development staff within the group of firms best practice and policies on: Pitch and Proposal Drafting, Event Planning, Client Alerts, Content Management, Client Development Activity tracking
Qualifications:
A qualified candidate should possess a bachelor’s degree in business, marketing, communications, or related fields. A higher degree in MBA or JD is a plus. Must have a minimum of three years’ experience in professional services marketing and business development role. Demonstrated background of accomplishment in marketing and business development. Previous law firm experience is highly desirable. Excellent interpersonal skills and written and oral communications skills. Proven leadership, productivity and efficiency demonstrated. Proficiency in Microsoft Office Applications, Adobe Suite, Salesforce and InterAction client engagement software. Ability to manage multiple project timelines and tight deadlines with composure.
We are a local staffing service assisting our client with this direct hire need. Please respond with your resume and contact information.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Paralegal (Temporary)
Job # 0930bpci
San Francisco, CA
Our client, A boutique plaintiff personal injury firm is looking to fulfill the need for a full-time temporary Paralegal based out of the firms downtown San Francisco office. The assignment is expected to last about three weeks, with the possibility for extension as needed. This position reports on a hybrid basis.
Employment type: Full Time Temporary | M-F | 9am – 6pm PT
- Hybrid Work Schedule
Pay Rate: $35.00 / Hour
Responsibilities:
- Support client intake and gather relevant case details. Tracking evidence requests of videos and records. Forwarding relevant information and documentation to vendors for updating chronology
- Manage case calendars and deadlines
- Request and maintain medical records, documents, bills, liens and accident reports
- Provide regular communication and case updates with clients
- Drafting legal documents including TOA/TOCs, demand letters, pleadings, discovery responses, and settlement documents. Including bates stamping documents for discovery and trial
- Prepare medical specialist charts
- Assist attorneys in trial preparation, depositions, mediations, and court filings. Including bates stamping documents for discovery and trial
Qualifications:
Qualified candidates should possess at least three to four years of paralegal experience. A high school diploma (minimum). Paralegal certification is a plus. Experience in personal injury or catastrophic death is highly desired. Proficiency in MS Office (Outlook, Excel, PowerPoint), Adobe Acrobat and Sharepoint. Must possess strong professionalism, organization and time management skills. Ability to maintain and manage multiple cases and deadlines with composure. A proactive, positive and team-oriented candidate is highly desired in this role.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temporary
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Litigation Paralegal (Direct Hire)
Job # 0929pci
Sacramento, CA
Our client, A large corporate law firm is looking to fulfill a direct hire need for a Litigation Paralegal. This position reports on a hybrid basis and would support this firm's Sacramento office location.
Employment type: Direct Hire | M-F | 8:30am -5:30pm PT
- Hybrid: Tuesday - Thursday in office
Salary: $45.29 - $64.27 / Hour DOE (+ Full Benefits)
Responsibilities:
- Support attorneys through all stages of litigation, including trial and post-trial matters
- Manage case documents, discovery materials and trial binder
- Coordinate discovery, prepare depositions, and handle expert and written discovery tasks
- Conduct document reviews and production while tracking progress and reports updates
- Summarize documents, transcripts, and interviews; prepare analytical reports and coding tools
- Conduct legal and factual research using Westlaw, Lexis, and other sources
- Assist with motions and pleadings; prepare exhibits and coordinates court filings and services
- Draft legal documents including pleadings, motions, and court notices
- Maintain compliance with federal and state procedural rules for document formatting and filing
- Provide authority and fact cite-checking; verify legal references and proofread documents
- Routine trial support, including creating trial binders, organizing exhibits, and managing logistics
- Prepare post-trial filings and organize case materials for appeal when needed
- Maintain accurate daily timekeeping in compliance with firm standards
Qualifications:
A 4-years bachelors degree is required in this role. Paralegal certification is highly desired. Must possess at least five years of experience in complex litigation matters and trial experience is required. Including proficient in all phases of litigation: Intake, Discovery, Trial and Appeals. Must be available to work overtime as needed. Proficiency in MS Office (Outlook, Excel, PowerPoint), Adobe Acrobat, Westlaw, LexisNexis, Bluebook, Opus 2, Relativity and legal timekeeping software. Must possess strong professionalism, organization and time management skills. Ability to maintain and manage multiple cases and deadlines with composure. A proactive, positive and team-oriented candidate is highly desired in this role.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Administrative Assistant (Temporary)
Job # 0929bpci
San Francisco, CA
Our client, a well-established multinational law firm located in downtown San Francisco (Financial District), is looking to fulfill the need for a temporary Legal Secretary to support the Litigation team. This assignment is expected to last about six to eight weeks with the possibility of extension.
Employment Type: Full Time Temporary | M - F | 9am – 5:30pm PT
- On-Site
Pay Rate: $35.00 / Hour
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and any client services as needed
- Oversee inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and submissions on behalf of attorney. Including processing check or payment requests for vendor services as needed
- Initiate conflict checks, and new client/matter steps with client profile buildout in practice management software
- Support to special projects, legal research or ad-hoc clerical tasks as arise
Document Management & Preparation:
- Draft and finalize legal and non-legal documents or PowerPoint slides. Documents might include general correspondence, memos, briefs, tables of contents, tables of authority, notices, pleadings, motions, discovery & response, proposed orders, extensions, dismissals
- E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
Qualifications:
Qualified candidates should have a minimum of four to five years’ prior secretary or legal assistant experience in Litigation. A high school diploma is required. Must possess knowledge of court rules and procedures and filing within California State and Federal court is required. Proficiency in MS Office 365, practice management and calendaring software (CompuLaw, Clio, etc.), document management (iManage, NetDoc) and Adobe Acrobat. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail and deadline management is a plus. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this temporary need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Senior Litigation Paralegal (Direct Hire)
Job # 0926pci
San Francisco, Palo Alto, Los Angeles - Century City (Hybrid)
Our client, A large corporate law firm is looking to fulfill a direct hire need for a Senior Litigation Paralegal. This position reports in a hybrid capacity, and would support this firm's San Francisco, Palo Alto or Los Angeles - Century City office location.
Employment type: Direct Hire | M-F | 9am -5:30pm Pacific Time
- Hybrid: Tuesday - Thursday in office
- Flexibility for OT as needed. Non-Exempt
Salary: $87,500 – $140,000 DOE / Annually (+ Full Benefits)
This Senior Paralegal will act as the lead on large, complex cases and provide case management, task delegation, and informal mentorship to junior paralegals and staff.
Responsibilities:
- Oversee various elements of litigation case management. Including file management, discovery, and trial activity
- Initiate a case calendaring system to track filings and deadlines. Including providing reminders and reports of upcoming deadlines or items
- Task and responsibility delegation to junior paralegals and other support staff as needed on large or complex litigation matters in all phases of trial
- Routine correspondence with outside entities (courts, government agencies, expert witnesses, corporations, vendors and other counsel) to gather information or coordinate trial or arbitration related activities
- Liaison between case team lawyers and support staff as needed to ensure that case related tasks and service are meeting firm and team expectations
- Draft, review, and analyze various legal documents as requested.
- Routine legal research as needed via attorney request and oversight
- Provide formal and informal guidance and training to junior paralegals regarding litigation procedures and firm best practices
- Ad-hoc projects and tasks to the case team as needed
Qualifications:
- A 4-year college degree is required in this role. A paralegal certification is a plus
- 5+ years’ experience of large-firm litigation experience, or mid-sized to specialized litigation firm
- Proficient in all phases of litigation: Intake, Discovery, and Trial
- Experience preparing and attending trials/arbitrations/hearings. Experience coordinating trial/arbitration logistics: Workspace, setting up remote office space, and coordinating with outside vendors or contacts
- Available to work overtime, and travel as needed on a case-basis
- Proficiency in MS Office (Outlook, Excel, PowerPoint), Adobe Suite, WestLaw, LexisNexis, E-discovery databases, litigation software
- Familiarity with USITC - Electronic Case Files and Filing procedures. As well as Section 337 investigations conducted by USITC
- Strong interpersonal skills, attention to detail and professionalism
- Ability to maintain and manage multiple deadlines and projects simultaneously
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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