Note: When applying for a job listing, make sure to include the Job Name and Job # on the Submit Form. Please submit resumes in WordDoc (or GoogleDox) format. Thank you!
Legal Office Services & Facilities Coordinator (Direct Hire) -- NEW OPPORTUNITY
Job # 1223pci
Los Angeles - Century City, CA
Our client, A large multinational law firm is looking to fulfill the need for a Legal Office Services and Facilities Coordinator to support their Los Angeles – Century City office. This position reports onsite the entire week, with the possibility for overtime to support after-hours work events or client engagements.
Employment type: Full Time Direct Hire | M-F | 8:30am – 5pm PST
- Onsite reporting five days a week
- Flexibility for overtime and non-exempt
Salary: $52,500 – 74,000 / Annually DOE (+ Full Benefits)
Responsibilities:
- Coordinate requests for proposals from vendors for facility-related items, monitor service quality, cost effectiveness and make recommendations to the Director of Administration accordingly.
- Monitor office security in cooperation with firm wide director of security.
- Coordinates and monitors building services. Including building safety and service requests
- Coordinate and monitor delivery, assembling and distribution of office related furniture
- Reception backfill ad-hoc
- Scheduling and arranging meeting rooms and conference centers including catering coordination, room set up and A/V equipment needs
- Helping staff and firm visitors with requests for special arrangements or services, including transportation, restaurant, travel, and lodging
- Maintain workplace security and continuity
- Acts as Project Manager for certain space-related projects/office moves
- Overseeing reception desk, conference rooms, kitchen pantry and ensuring the communal areas are clean and organized. Including inventory restock of office supplies and snacks
- Support and process invoicing, expense reimbursement and time entries
- Administrative functions arise. Including filing, mail screening, and database support
- Complete duplicating & reprographics projects (printing, copying, binding, scanning)
Qualifications:
Qualified candidates must possess a minimum of four to five years’ experience in prior office services or facilities role. Preferably within an professional service office environment. A bachelor’s degree is required, along with relevant work-related experience. Excellent professionalism, written and verbal communication along with strong interpersonal skills. Hands on experience in Microsoft Office (Outlook, Word, Excel, PowerPoint). Knowledge or use of EMS events management system is a plus. An outgoing, positive and collaborative professional is highly desired in this role.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information. Thank you!
Pursuant to the local Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Office Services Assistant (Temporary) -- NEW OPPORTUNITY
Job # 1223bpci
Palo Alto, CA
Our client, A large multinational law firm is looking to fulfill the need for a temporary Office Services Assistant to support the Palo Alto office (Near Page Mill). This position reports onsite the entire week, with the possibility for overtime to support after-hours work events or client engagements. The assignment is expected to last about six months, with the possibility of extension as needed.
Employment type: Full Time Temporary | M-F | 10:30am – 7pm PST
- Onsite reporting five days a week
- Flexibility for overtime and non-exempt
Pay Rate: $25.00 / Hour
Responsibilities:
- Complete duplicating & reprographics projects (printing, copying, binding, scanning)
- Directing guests, internal staff, and team members to appropriate offices, conference rooms or departments. Visitor registration and badging upon arrival and departure
- Concierge level service to conference rooms in the office. Including Scheduling and arranging meeting rooms, catering services, room set up and audio/visual equipment coordination via internal EMS system
- Helping staff and clients with requests for special arrangements or services, including transportation, restaurant reservations, travel, and lodging
- Maintain front of house security and continuity with facilities team members
- Inventory restocking of refreshments, snacks and office supplies as arise
- Process and submit office service-related invoices, expense reimbursement and time entries as needed
- Administrative functions arise. Including filing, mail screening, and database support
Qualifications:
Qualified candidates must possess a minimum of two years’ experience in prior office/client services, reception, or administrative role. A bachelor’s or associate degree is highly desired, along with relevant work-related experience. High school diploma is required in this role. Law firm environment background is highly desired. Excellent professionalism, written and verbal communication along with strong interpersonal skills. Hands on experience in Microsoft Office (Outlook, Word, Excel, PowerPoint). Knowledge or use of EMS events management system is a plus.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information. Thank you!
Pursuant to the local Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temporary
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Payroll Assistant (Part Time Temporary) -- NEW OPPORTUNITY
Job # 1220pci
Remote - Local to SF Bay Area
Our client, a tech consulting startup located in downtown San Francisco is looking to fulfill the need for a part time temporary Payroll Assistant. This role is fully remote, and the assignment is expected to last for about three to four months, with the likelihood of extension. The expected onboarding for this assignment is flexible with a potential start prior or after the new year.
Employment Type: Part Time Temporary | 8hrs – 10hrs per week to start (potential increase to 15hrs per week based on work need)
- Remote
- Flexible work schedule for this part-time need, preference of start hours closer to morning or early afternoon around four to five days per week
Pay Range: $28.00 / Hour
This payroll assistant will support the HR operations and bi-weekly payroll processing for this startup’s related business portfolio.
Responsibilities:
- Ensure accurate and timely processing of employee timecards and bi-weekly pay. Including accruals management, bonuses, and deductions as needed within Gusto payroll system
- Update and maintain employee payroll records, including personal information, tax withholding, and benefits related information and documentation
- Address employee inquiries regarding payroll issues, deductions and benefits information
- Prepare and distribute payroll reports, tax filings, and other related documentation as needed
- Track employee work hours, absences, and leave balances.
- Coordinate employee onboard and offboarding procedures as needed with new hire staff. Including confidential employee records intake and management
- Administer employee benefits (e.g., health insurance, retirement contributions) as needed
Qualifications:
Qualified candidates should possess a high school diploma (at minimum) and at least two to three years’ prior human resources, people operations or payroll related role. Proficiency in MS Office Suite, payroll systems (Gusto, PayChex, ADP, Paycor). Technical abilities in 10-key preferred for payroll data entry. Strong time management skills with sharp attention to detail and data accuracy. Must possess a high level of professionalism, and ability to support a fast-paced environment and prioritize scope of work as needed.
We are a local Bay Area based staffing service assisting our client with this part time temporary need. Please respond with resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Part Time Temporary
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Client Account Specialist - Legal Billing (Direct Hire)
Job # 1219pci
Remote - Must be local to SF Bay Area
Our client, A well-established multinational law firm in Downtown San Francisco is looking to fulfill a need for a direct hire Client Account Specialist. This role operates fully remote, with the possibility for onsite reporting to the downtown San Francisco office location.
Employment Type: Full Time Direct Hire | M - F | 8am - 5pm Pacific Time
- Remote
Pay Range: $37.00 – 53.00 / Hour DOE (+ Benefits) | $72,250 – $103,350 / Annually
Responsibilities:
- Responsible for all billing aspects for designated billing attorneys: distribution, logging, preparation, processing, and mailing of client billing
- Provide prompt and accurate assistance to attorneys, clients and staff in resolving billing problems by providing billing analysis/adjustments
- Provide guidance and training to new billing attorneys, as necessary
- Implement and maintain client and matter database
- Research all inquiries regarding past and present billing
- Enter Financial Arrangements in accounting system
- Submit electronically billed invoices
- File and prepare the previous month's billing for electronic scanning
- Review and summarize engagement letters pertaining to special financial agreements
- Implement and maintain special fee and cost rate structures
Qualifications:
Qualified candidates should possess a bachelor’s or associates in relevant fields of study (Accounting, Economics). At least two to three years of prior legal billing or Accounts Payable/ Receivable work experience. Law firm experience is highly desired. Proficiency in MS Office Suite with knowledge of Excel, and strong abilities in 10-key. Knowledge of Adobe and iManage preferred. Previous 3E (Thompson Reuters), Clio or other e-billing software experience is required. Strong time management skills with sharp attention to detail. Must possess a high level of professionalism, and ability to support a fast-paced environment and prioritize scope of work as needed. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a local Bay Area based staffing service assisting our client with this direct hire need. Please respond with resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Client Account Assistant - Legal Billing (Direct Hire)
Job # 1219bpci
Remote - Must be local to SF Bay Area
Our client, A well-established multinational law firm in Downtown San Francisco is looking to fulfill a need for a direct hire Client Account Assistant. This role operates fully remote, with the possibility for onsite reporting to the downtown San Francisco office location.
Employment Type: Full Time Direct Hire | M - F | 8am - 5pm Pacific Time
- Remote
Pay Range: $34.00 - $36.00 / Hour DOE (+Benefits) | $66,300 – 70,200 / Annually
Responsibilities:
- Oversee the distribution, logging, preparation, processing, and mailing of client billing Provide prompt and accurate assistance to attorneys, clients, business professionals and billing team to resolve billing problems
- Provide cost backup documentation
- Research all inquiries regarding past and present billing
- File and prepare the past month's billing for electronic scanning
- Review and summarize engagement letters pertaining to special financial agreements
- Enter financial arrangements in accounting system
- Implement and maintain client and matter database
- All other duties as assigned or required
Qualifications:
Qualified candidates should possess a bachelor’s or associates in relevant fields of study (Accounting, Economics). Prior law firm experience is highly desired. Proficiency in MS Office Suite with knowledge of Excel, and strong abilities in 10-key. Knowledge of Adobe and iManage preferred. Previous 3E (Thompson Reuters), Clio or other e-billing software experience is required. Strong time management skills with sharp attention to detail. Must possess a high level of professionalism, and ability to support a fast-paced environment and prioritize scope of work as needed. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a local Bay Area based staffing service assisting our client with this direct hire need. Please respond with resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Practice Assistant (Direct Hire)
Job # 1218pci
Oakland, CA
Our client, A reputable mid-sized law firm in downtown Oakland, CA is looking for a direct hire Legal Practice Assistant to support the Trial and Litigation practice. This position reports hybrid (three days in office), to the downtown Oakland office location.
Employment Type: Full Time Direct Hire | M - F | 8:30am – 5:30pm PT
- Hybrid (Three days in office)
- Flexibility for overtime as needed and non-exempt
Pay Rate: $43.75 - $50.50 / Hour DOE (+Benefits)
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, coordinating A/V equipment and accommodations via reservation setting and IT team communication
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Coordination and support of assignment attorney business development engagements and opportunities
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft, finalize and maintain various legal and non-legal documents or PowerPoint slides. Documents may include general correspondence, memos, TOC/TOAs, discovery and response. Legal shells (notices, pleadings, motions, discovery & response, proposed orders, extensions, dismissals)
- E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize iManage document management system as a central repository for all matter and client related documents
- Supports word processing and transcription as needed
Qualifications:
Qualified candidates should have a minimum of three years prior legal assistant or secretarial experience in litigation. Eminent domain and real estate litigation experience preferred. Experience in California state and federal court is required; appellate experience is preferred. Proficiency in MS Office 365, iManage, CompuLaw, CCC Macros, Adobe. Working knowledge of California State and Federal court E-filing rules and procedures. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high-level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Administrative Assistant (Direct Hire)
Job # 1218bpci
San Francisco, CA
Our client, A full service multinational law firm in downtown San Francisco, CA is looking for a direct hire Legal Administrative Assistant to support the Litigation practice. This position reports hybrid (four days in office), to the downtown San Francisco office location (Financial District).
Employment Type: Full Time Direct Hire | M - F | 8:30am – 5pm PT
- Hybrid (Four days in office)
- Flexibility for overtime as needed and non-exempt
Salary Rate: $85,000 - $105,000 / Annually DOE (+Benefits)
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, coordinating A/V equipment and accommodations via reservation setting and IT team communication
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Coordination and support of assignment attorney business development engagements and opportunities
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft, finalize and maintain various legal and non-legal documents or PowerPoint slides. Documents may include general correspondence, memos, TOC/TOAs, discovery and response. Legal shells (notices, pleadings, motions, discovery & response, proposed orders, extensions, dismissals)
- E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize iManage document management system as a central repository for all matter and client related documents
- Supports word processing and transcription as needed
Qualifications:
Qualified candidates should have a minimum of three years prior legal assistant or secretarial experience in litigation. Experience with filing within California state and federal court is required. Proficiency in MS Office 365, iManage, CompuLaw, CCC Macros, Adobe. Working knowledge of California State and Federal court E-filing rules and procedures. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high-level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Docketing & Court Services Clerk (Direct Hire)
Job # 1217pci
Remote - CA Offices: San Francisco, Palo Alto, Los Angeles - Century City
Our client, a reputable multinational full-service law firm, is looking to fulfill a direct hire need for a remote Docket & Court Services Clerk to support the firm’s California-based Offices. This role works within Pacific Time Zones in a fully remote capacity (Must be within commuting distance to CA firm Office). Candidates must be within commuting distance from Firm offices in San Francisco, Palo Alto or Los Angeles – Century City.
Employment Type: Direct Hire | M – F | 9am – 5:30pm *Remote*
- Remote – Must be local to CA firm office in San Francisco, Palo Alto or Los Angeles - Century City.
Pay Rate: $66,000 – 100,500 / Annually DOE (+ Full Benefits)
This Docket Clerk will be responsible for providing support for the Firm's CA office docket/calendar management procedures. Including both California state and federal cases via routine docket and data entry, database maintenance, and correspondence with legal teams as needed.
Responsibilities:
- Routine Data entry regarding docket dates from court documents, correspondence and ensures appropriate maintenance of data input via CourtAlert system
- Ensures daily preparation and distribution of reports from the docketing system including weekly lawyer deadlines reports and other case specific reports as needed.
- Provide necessary support and oversight for information workflows related to scheduling, calendaring, and procedures in litigation matters in the CA office, and as needed for Firm lawyers in other offices.
- Responds to requests related to litigation scheduling, court rules, etc., from lawyers and staff working on cases.
- Provides support and oversight for information workflows related to scheduling, calendaring, and procedures in litigation matters in the CA offices
- Evaluates processes and recommends improvements to the current systems and procedures relating to CA docketing
- Additional ad-hoc support related to litigation scheduling, court rules from lawyers and staff. Including CA state and federal ECF, pleadings and court papers filings, and case record file access and administration
Qualifications:
- Minimum two years of prior docketing experience within mid-sized to large law firm organization. A bachelor’s degree is not required; however, it is highly desired in this role. Prior experience as a paralegal is a plus.
- Working knowledge of CA state and Federal court procedures and rules
- Working proficiency in CourtAlert Docketing software and MS Office Applications (Outlook, Word, Excel, and PowerPoint)
- Excellent organizational skills and attention to detail
- Must be available to work additional hours/overtime as needed
- Demonstrates use of good judgment and good interpersonal communication skills. Balances competing priorities and works efficiently under the pressure of meeting multiple deadlines
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Docketing & Court Services Clerk (Direct Hire)
Job # 1217bpci
Remote - Washington D.C Office: Local to firm offices in Washington D.C., Boston or New York City
Our client, a reputable multinational full-service law firm, is looking to fulfill a direct hire need for a remote Docket & Court Services Clerk to support the firm’s Washington D.C. Office. This role works within the Eastern Time Zone in a fully remote capacity. Candidates must be local to the firm’s offices in Washington D.C., Boston or New York City.
Employment Type: Direct Hire | M – F | 9am – 5:30pm ET
- Remote - Candidates must be local to the firm’s offices in Washington D.C., Boston or New York City.
Pay Rate: $71,000 - $100,000 / Annually DOE (+ Full Benefits)
This Docket Clerk will be responsible for providing oversight of the Firm's Washington D.C. office docket and calendar management procedures. Including DMV (DC, Maryland, Virginia) state and federal cases via routine docket and data entry, database maintenance, and correspondence with legal teams as needed.
Responsibilities:
- Data entry of docket dates from court documents, correspondences and ensures appropriate maintenance of data input via CourtAlert system
- Ensures daily preparation and distribution of reports from the docketing system including weekly lawyer deadlines reports and other case specific reports as needed.
- Provide necessary support and oversight for information workflows related to scheduling, calendaring, and procedures in litigation matters in the DC office, and as needed for Firm lawyers in other offices.
- Responds to requests related to litigation scheduling, court rules, etc., from lawyers and staff working on cases.
- Provides support and oversight for information workflows related to scheduling, calendaring, and procedures in litigation matters in the DC office
- Evaluates processes and recommends improvements to the current systems and procedures relating to DC cases
- Additional ad-hoc support related to litigation scheduling, court rules from lawyers and staff. Including DMV States (Washington D.C., Maryland, Virginia) state and federal ECF, pleadings and court papers filings, and case record file access and administration
Qualifications:
Qualified candidates should possess a minimum of two years of prior docketing experience in a mid-sized to large law firm environment. While a bachelor’s degree is not required, it is highly desired for this role. Previous experience as a paralegal is a plus. Working knowledge of DMV (Washington D.C., Maryland, Virginia) state and Federal court procedures and rules is essential, along with proficiency in CourtAlert docket management software and Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint. Strong organizational skills and attention to detail are critical, and the candidate must be willing to work additional hours or overtime as necessary. The role requires good judgment, strong interpersonal communication skills, and the ability to balance competing priorities and work efficiently under the pressure of meeting multiple deadlines.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Litigation Legal Assistant (Direct Hire)
Job # 1216pci
San Francisco, CA
Our client, A well-established multinational law firm located in downtown San Francisco (Financial District), is looking the fulfill the need for a direct hire Litigation Legal Assistant. This role reports on a hybrid basis (tues - thurs onsite), to the downtown San Francisco office location.
Employment Type: Full Time Direct Hire | M - F | 8:45am – 5:15pm PT
- Hybrid: Tuesday - Thursday Onsite
- Flexibility for overtime is needed. Non-Exempt
Pay Range: $95,000 - $120,000 / Annually DOE (+ Full Benefits)
This legal assistant will be responsible for a wide range of administrative and clerical responsibilities to Litigation practice Partners and Associates.
Responsibilities:
Administrative support:
- Attorney calendar management (via Outlook) with coordination of travel arrangements and any client services as needed
- Maintain inbox and incoming client correspondence via email, phone, and certified mail
- Expense processing on behalf of attorneys. Including processing check or payment requests for any vendor services as arise
- Initiate conflict checks, and new client/matter steps with client profile buildout in practice management software
- Attorney billable hour tracking and entry for client billing
- Support to special projects or ad-hoc clerical tasks as arise
Document Management:
- Prepare, draft, and finalize various documents including internal, external and client correspondence. Drafting memos and legal documents such as TOA/TOCs as needed
- E-filing within State and Federal Courts. Utilizing legal database for docketing procedures
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Administrator to document management system with upkeep and tracking of case/matter related documents
- Maintain and update trial related binders, sourcing documents as needed
Qualifications:
Qualified candidates should have a minimum of three to four years’ prior secretarial or legal assistant experience directly supporting Litigation. Minimum of a High School Diploma (or equivalent). Proficiency in MS Office Suite and Adobe. Experience in practice management software and document management systems (NetDocs, iManage, etc.). Knowledge of expense management systems (ChromeRiver, Concur, Expensify, etc.) Working knowledge of California State and Federal court E-filing rules and procedures. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Litigation Associate (Direct Hire)
Job # 1213pci
San Francisco, CA
Our client, A well-established litigation and antitrust law firm is looking to fulfill the need for a full time direct hire Litigation Associate based out of the firms downtown San Francisco office (Financial District). This position reports on a hybrid basis (three days in office)
Employment type: Direct Hire | M-F | 8:30am – 5:30pm PT
- Hybrid Reporting: Three days in office
Salary Range: $175,000 - $210,000 / Annually (DOE)
Responsibilities:
- Run and manage a docket of client cases and matters
- Draft complaints. Motions pleading and discovery related legal documents
- Intake, argue and defend depositions
- Convey motions in court
- Manage and oversee the mediation process
- Examine witnesses during trial
- Supervise junior associates and legal support staff
Qualifications:
Qualified candidates will possess at least five years of legal experience in complex litigation, antitrust or class action matters. Must be an actively licensed attorney and in good standing with CA State bar. Candidates with previous clerkship experience are highly desired. Proficiency in MS Office (Outlook, Excel, PowerPoint) and experience in Adobe Acrobat, Westlaw, LexisNexis, practice management software. Must possess strong professionalism, organization and time management skills. Ability to maintain and manage multiple cases and deadlines with composure. A proactive, positive and team-oriented candidate is highly desired in this role.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Corporate Legal Assistant (Direct Hire)
Job # 1213bpci
San Francisco, CA
Our client, A well-established multinational law firm located in downtown San Francisco (Financial District), is looking the fulfill the need for a direct hire Corporate Legal Assistant. This role reports on a hybrid basis (Tues - Thurs in office), to the downtown San Francisco office location.
Employment Type: Full Time Temp to Hire | M - F | 8:45am – 5:15pm
- Hybrid: Tuesday - Thursday Onsite
Pay Range: $100,000 - $124,000 / Annually (+ Full Benefits)
This Corporate Legal Assistant will work closely with one Private Equity partner in daily administrative support needs including calendaring, travel coordination, client engagement, legal drafting and documents management.
Responsibilities:
Administrative support:
- Managing attorney and practice group calendar with relevant case filing deadlines, attorney and client meetings (in-person & virtual), project or firm deadlines, PTO, etc.
- Coordinate travel planning and agenda for attorneys. Including lodging, flight/car, food and meetings services as requested
- Actively monitor the docket and work collaboratively with the docketing department to ensure all deadlines and calendaring items are up to date
- Oversee inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking, processing and managing on behalf of attorney for client, travel or business development related opportunities
- Initiate new client conflict checks, open and close client matters and prepare engagement letters
- Attorney billable hour tracking, entry and drafting of client prebills within time/billing systems for further accounting
- Support to special projects, legal research or ad-hoc clerical tasks as arise
Document Management & Preparation:
- Draft, revise, and finalize a variety of corporate documents such as contracts, agreements, transactional documents, compliance materials, closing documents, and audit letters
- Assist in compiling pre-closing documents and preparing sets of executed documents for multiple signatures and amendments.
- Perform E-filing within Secretary of State office, as well as federal, state, and local courts.
- Maintain document management system with upkeep and tracking of case/matter related documents
Qualifications:
Qualified candidates should have a minimum of four years’ prior secretarial or legal assistant experience directly supporting Private Equity (preferred), Corporate & Securities or M&A practice. Minimum of an associate’s degree. Proficiency in MS Office Suite and Adobe. Experience in practice management software and document management systems (NetDocs, iManage, etc.). Knowledge of expense management systems (ChromeRiver, Concur, Expensify, etc.) Working knowledge of California State and Federal court E-filing rules and procedures. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high-level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Litigation Paralegal (Direct Hire)
Job # 1212pci
San Francisco, CA
Our client, A well-established litigation and antitrust law firm is looking to fulfill the need for a full-time direct hire Litigation Paralegal based out of the firms downtown San Francisco office (Financial District). This position reports on a hybris basis (three days in office).
Employment type: Direct Hire | M-F | 8:30am – 5:30pm PT
- Hybrid Reporting: Three Days in office
- Flexibility for OT is needed.
Salary Range: $85,000 - $115,000 / Annually (DOE)
This paralegal will work on a variety of complex litigation and antitrust matters, working alongside partners and associates during all stages of litigation, from the inception of a matter through discovery, trial, post-trial, and appeals.
Responsibilities:
- Oversee various elements of litigation case management. Including file management, discovery, and trial activity
- Initiate a case calendaring system to track filings and deadlines. Including providing reminders and reports of upcoming deadlines or items
- Task and responsibility delegation to junior paralegals and other support staff as needed on large or complex litigation matters in all phases of trial
- Routine correspondence with outside entities (courts, government agencies, expert witnesses, corporations, vendors and other counsel) to gather information or coordinate trial or arbitration related activities
- Liaison between case team lawyers and support staff as needed to ensure that case related tasks and service are meeting firm and team expectations
- Draft, review, and analyze various legal documents as requested. Including cite and fact checking in addition to conforming documents to proper bluebook or CSM citation.
- Filing and serving legal documents (electronically and physically)
- Routine legal research as needed via attorney request and oversight
- Ad-hoc projects and tasks to the case team as needed
Qualifications:
A paralegal certification is required in this role. A 4-years bachelors in any field of study is a plus. Experience in complex litigation matters and trial is required. Including proficient in all phases of litigation: Intake, Discovery, Trial and Appeals. Must be available to work overtime (nights & weekend) as needed. Proficiency in MS Office (Outlook, Excel, PowerPoint), Adobe Suite, Westlaw, LexisNexis, legal timekeeping software. Must possess strong professionalism, organization and time management skills. Ability to maintain and manage multiple cases and deadlines with composure. A proactive, positive and team-oriented candidate is highly desired in this role.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Word Processing Operator (Direct Hire)
Job # 1212bpci
San Francisco, New York City
Our client, A well-established multinational plaintiff law firm is looking to fulfill the need for two direct hire Legal Word Processing Operators. One based out of the firms Downton San Francisco office, and the other based out of the firms New York City (Hudson Square) office. This position reports on a hybrid basis with two days in-office required.
Employment Type: Direct Hire
- San Francisco Office: 8am – 6:30pm PT | Tuesday – Thursday
- New York City Office: 7am – 5:30pm ET | Wednesday – Friday
Pay Rate: $72,000 - $75,000 / Annually (+ Full Benefits)
Responsibilities:
- Prepare Tables of Contents (TOCs)
- Mark Tables of Authorities (TOAs) manually
- Create, edit, and format complex legal documents, including pleadings, briefs, motions, and memoranda for all states and courts
- Draft standard legal forms and templates as needed. Proofread legal documents for grammar, punctuation, and formatting errors.
- Perform document or audio transcription as required
- Ensure compliance with local court rules and formatting requirements
- process edits or revisions based on feedback from attorneys, trial team and clients
- Conduct thorough online research to understand specific court requirements and filing protocols. Staying current with changes in legal procedures, court rules, and filing requirements.
- Manage electronic filing processes using ECF and PACER
- Track and confirm the status of filed documents and maintain filing records
- Organize and maintain electronic and physical legal document files
Qualifications: Qualified candidates should have a minimum of four to five years of legal experience as a document processor, legal assistant, secretary or paralegal. A minimum of a high school diploma is required. Prior practice experience in litigation is a plus. Adept knowledge of MS Office applications with advanced skills in Adobe Acrobat Pro. Familiarity with document management systems (iManage, NetDocs, FileSite), MacPac Templates and Macros is required. Strong word processing and typing skills with ability to maintain at least 65/WPM. Adherence to strict deadlines of document production and work from attorneys. Must have exceptional professionalism, attention to detail and ability to support a fast-paced environment while prioritizing work. An accountable, self-starter with a proactive and positive approach to daily work is highly desired.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Senior Litigation Paralegal (Direct Hire)
Job # 1211pci
San Francisco, Palo Alto or Los Angeles - Century City (Hybrid)
Our client, A large corporate law firm is looking to fulfill a direct hire need for a Senior Litigation Paralegal. This position reports in a hybrid capacity, and would support this firm's San Francisco, Palo Alto or Los Angeles - Century City office location.
Employment type: Direct Hire | M-F | 9am -5:30pm *Hybrid*
- Hybrid: Tuesday - Thursday in office
- Flexibility for OT as needed *Non-Exempt*
Salary: $87,500 – $140,000 / Annually (+ Benefits)
This Senior Paralegal will act as the lead on large, complex cases and provide case management, task delegation, and informal mentorship to junior paralegals and staff.
Responsibilities:
- Oversee various elements of litigation case management. Including file management, discovery, and trial activity
- Initiate a case calendaring system to track filings and deadlines. Including providing reminders and reports of upcoming deadlines or items
- Task and responsibility delegation to junior paralegals and other support staff as needed on large or complex litigation matters in all phases of trial
- Routine correspondence with outside entities (courts, government agencies, expert witnesses, corporations, vendors and other counsel) to gather information or coordinate trial or arbitration related activities
- Liaison between case team lawyers and support staff as needed to ensure that case related tasks and service are meeting firm and team expectations
- Draft, review, and analyze various legal documents as requested.
- Routine legal research as needed via attorney request and oversight
- Provide formal and informal guidance and training to junior paralegals regarding litigation procedures and firm best practices
- Ad-hoc projects and tasks to the case team as needed
Qualifications:
- A 4-year college degree is required in this role. A paralegal certification is a plus
- 5+ years’ experience of large-firm litigation experience, or mid-sized to specialized litigation firm
- Proficient in all phases of litigation: Intake, Discovery, and Trial
- Experience preparing and attending trials/arbitrations/hearings. Experience coordinating trial/arbitration logistics: Workspace, setting up remote office space, and coordinating with outside vendors or contacts
- Available to work overtime, and travel as needed on a case-basis
- Proficiency in MS Office (Outlook, Excel, PowerPoint), Adobe Suite, WestLaw, LexisNexis, E-discovery databases, litigation software
- Familiarity with USITC - Electronic Case Files and Filing procedures. As well as Section 337 investigations conducted by USITC
- Strong interpersonal skills, attention to detail and professionalism
- Ability to maintain and manage multiple deadlines and projects simultaneously
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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