Note: When applying for a job listing, make sure to include the Job Name and Job # on the Submit Form. Please submit resumes in WordDoc (or GoogleDox) format. Thank you!
Legal Word Processing Operator
Job # 0725pci
San Francisco, CA
Our client, A well-established multinational plaintiff law firm is looking to fulfill the need for a direct hire Legal Word Processing Operator, based out of the firms Downtown San Francisco (Financial District) office. This position reports on a hybrid basis with two days in-office required.
Employment Type: Direct Hire
- Friday: 1:30pm – 12:30am PT
- Monday & Sunday: 1pm – 12pm PT
- Hybrid with two days on site required
Salary Range: $72,000 - $75,000 / Annually DOE (+ Full Benefits)
Responsibilities:
- Prepare Tables of Contents (TOCs)
- Mark Tables of Authorities (TOAs) manually
- Create, edit, and format complex legal documents, including pleadings, briefs, motions, and memoranda for all states and courts
- Draft standard legal forms and templates as needed. Proofread legal documents for grammar, punctuation, and formatting errors.
- Perform document or audio transcription as required
- Ensure compliance with local court rules and formatting requirements
- process edits or revisions based on feedback from attorneys, trial team and clients
- Conduct thorough online research to understand specific court requirements and filing protocols. Staying current with changes in legal procedures, court rules, and filing requirements.
- Manage electronic filing processes using ECF and PACER
- Track and confirm the status of filed documents and maintain filing records
- Organize and maintain electronic and physical legal document files
Qualifications:
Qualified candidates should have a minimum of three to four years of legal experience as a document processor, legal assistant, secretary or paralegal. A minimum of a high school diploma is required. Prior practice experience in litigation is a plus. Adept knowledge of MS Office applications with advanced skills in Adobe Acrobat Pro. Familiarity with document management systems (iManage, NetDocs, FileSite), MacPac Templates and Macros is required. Strong word processing and typing skills with ability to maintain at least 65/WPM. Adherence to strict deadlines of document production and work from attorneys. Must have exceptional professionalism, attention to detail and ability to support a fast-paced environment while prioritizing work. An accountable, self-starter with a proactive and positive approach to daily work is highly desired.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Office Manager
Job # 0725bpci
Oakland, CA
Our client, A well-established labor and employment firm located in downtown Oakland, CA (located within two blocks of 12th St. Oakland BART), is looking to fulfill the need for a direct hire Office Manager. This position reports on a hybrid-based schedule with three days required in the downtown Oakland office.
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid: Three days onsite
Pay Rate: $125,000 - $135,000 / Annually DOE (+ Full Benefits)
Responsibilities:
- Supervision of accounts payable and accounts receivable; all levels of banking, including trust accounting; cash flow monitoring; management and processing of all financial transactions including credit cards; payroll; budget and financial report preparation; work with CPA for yearly taxes; preparation and filing of annual 1099's
- Administering, operation and management of TimeSlips timekeeping system. Overseeing monthly invoices preparation by the billing coordinator (contractor). Reviewing and finalizing monthly invoices. Preparing and submitting costs back-up accompanying client monthly invoices. Preparing billing statements and reconciliations per client requests. Monitoring of past due account, preparation of weekly aging reports and client payments received.
- Supervision of non-attorney personnel, staff relations, interviewing secretarial and other support staff for hiring; workflow management, project assignments, conflict management; performance evaluations; development and implementation of offices policies and procedures. Keeping track of PTO for both staff and attorneys; preparing semi-monthly and monthly reports of same.
- Administration of health, dental, vision and long-term disability coverage
- Administration of 401(k) Profit Sharing Plans for staff, associates and partners. Preparation of annual reports for tax return; working directly with TPA and providing all necessary information for self-directed plan. Preparing and submitting semi-monthly employee contributions to investment companies.
- Preparation and submission of annual application for professional liability, general liability, cyber and workers’ comp insurance.
- Office and equipment lease negotiations; maintenance agreements on all equipment, supply purchase supervision.
Qualifications:
Qualified candidates should possess a Diploma (Minimum) with higher degree (preferred) and concentration in Human Resources or Business Administration. Equivalent work experience is highly considered. A minimum of five years’ experience in office manager, firm administrator or similar management role. Proficiency within MS Office applications (Outlook, PowerPoint, Excel, Word) with experience in QuickBooks and TimesSlips Systems. Must possess strong time management skills, professionalism, and ability to support a fast-paced environment and prioritize scope of work as needed. Effective written and verbal communication skills with A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Practice Assistant
Job # 0724pci
Los Angeles or San Diego, CA
Our client, A well-established mid-sized law firm is looking to fulfill the need for a full time direct hire Legal Practice Assistant based out of the firms downtown Los Angeles or downtown San Diego office location. This position reports hybrid with three days required in-office.
Employment Type: Full Time Direct Hire | M - F | 8am - 5pm PT
- Hybrid: Three days in-office required
Pay Rate:
- Los Angeles Office: $48.08 – $52.88 / Hour DOE (+ Full Benefits)
- San Diego Office: $48.08 – $50.40 / Hour DOE (+ Full Benefits)
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, coordinating A/V equipment and accommodations via reservation setting and IT team communication
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Coordination and support of assignment attorney business development engagements and opportunities
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft, finalize and maintain various legal and non-legal documents or PowerPoint slides. Documents may include general correspondence, memos, TOC/TOAs, discovery and response. Legal shells (notices, pleadings, briefs, motions, discovery & response, proposed orders, extensions, dismissals)
- E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
- Supports word processing and transcription as needed
Qualifications:
Qualified candidates should have a minimum of five to seven years of prior secretary or legal assistant experience supporting litigation. A high school diploma is required. Must possess knowledge of court rules/procedures and filing within California State and Federal court is required. Proficiency in MS Office 365, practice management software (CompuLaw, Clio, etc.), document management (iManage, NetDoc) and Adobe (or Kofax). Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail and deadline management is a plus. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Benefits & HRIS Specialist (Direct Hire)
Job # 0723pci
San Francisco, CA
Our client, A reputable and highly regarded tech advisory nonprofit is looking the fulfill the need for a direct hire Benefits and HRIS Specialist to support the San Francisco office (near Civic Center). This role reports on a hybrid basis with Wednesday required on-site.
Employment Type: Full Time Direct Hire | M - F | 8am – 5pm PT
- Hybrid: One day on-site required (Wednesday)
Pay Rate: $110,000 - $116,700 DOE / Annually (+ Full Benefits)
The Benefits and HRIS Specialist will act as the primary point of contact and lead administrator the organization’s benefits programs, payroll operations and human resources information management.
Responsibilities:
Benefits Management:
- Maintain employee benefits plans, working with insurance brokers to handle enrollments, terminations, and employee questions.
- Manage the 403(b)-retirement plan, including compliance and audits
- Administer additional benefit programs such as rental subsidies, student loan assistance, and paid leave
- Facilitate and carry out the annual benefits open enrollment process
- Coordinate annual meetings with the Labor Management Committee and broker to review insurance plans before renewal and open enrollment
- Research and suggest new benefits options as requested by HR leadership
- Analyze benefits data and recommend ways to improve programs
- Assist the HR Manager with the annual workers’ compensation audit
- Routine upkeep and records management to HR SharePoint and HRIS system administration
- Manage employee leaves of absence (e.g., FMLA, CFRA, PDL, and leave programs)
- Review monthly insurance invoices, verify them against enrollment records, and ensure timely payment with the finance team
HRIS & Payroll:
- Maintain Paycom HRIS system with upkeep to employee records updated throughout the employment lifecycle (onboarding, changes, terminations, etc.).
- Create onboarding profiles for new hires in different states to ensure compliance with state-specific requirements.
- Attend HR and payroll meetings and help troubleshoot payroll issues to ensure smooth processing
- Handle payroll-related tasks, benefits processing, and reporting for each pay period in coordination with HR and Accounting.
- Ensure all payroll changes are properly documented in Paycom prior to each payroll cycle closing
- Conduct audits to ensure data accuracy across HR and benefits platforms (Paycom, benefits systems, Vanguard). Analyze HR data and recommend process improvements
- In collaboration with HR and Accounting to manage staff time off, leave requests, compensation changes, terminations, and benefits setup
- Generating monthly PTO reports to internal leadership, showing time-off balances for applicable staff
Qualifications:
Qualified candidates should possess at least three to four years of HRIS management, benefits and payroll processing experience. Related HR Certifications are a plus in this role (PHR, SHRM-CP). Proficiency within MS Office applications (Outlook, PowerPoint, Excel, Word) with experience in HRIS (Paycom, ADP, Workday, etc.) and Payroll Systems. Must possess strong time management skills, professionalism, and the ability to support a fast-paced environment with an ability to prioritize work and projects accordingly. Effective written and verbal communication skills. Experience exercising confidentiality and discretion of confidential employee information. A collaborative, positive and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Administrative Assistant Supervisor (Direct Hire)
Job # 0723bpci
San Francisco, CA
Our client, A well-established mid-sized law firm located in downtown San Francisco (Financial District), is looking to fulfill a need for a direct hire Legal Assistant Supervisor. This position reports hybrid with four days in the office required on site in the downtown San Francisco office.
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid: Four Days in office
Salary: $93,000 - $132,000 DOE / Annually (+ Full Benefits)
Responsibilities:
Supervisor:
- Manages the distribution of overflow work among staff
- Review, approve and coordinates requests for PTO (paid time off) and arrange coverage as needed. Reviews and approves secretarial timesheets
- Maintains daily attendance records and provides daily attendance lists (secretarial and attorney) to Client Services Specialists and Director of Administration
- Prepares annual performance evaluations and conducts evaluation meetings with secretaries
- Monitors ongoing job performance; documents, addresses, and counsels’ staff on performance or behavioral issues as needed
- Mentor legal administrative assistants by sharing knowledge, best practices, and addressing questions regarding Firm policies and procedures. Provides leadership and support through example
- Keeps Director of Administration up to date and informed of any serious problems.
- Conducts new attorney orientations as they relate to secretarial responsibilities and departmental practices and procedures
- Conducts departmental orientation for new support staff hires
Administrative:
- Attorney and practice group calendar management (via Outlook) of applicable client meeting (in person & virtual), filing and project deadlines, trial related activity with coordination of conference rooms and travel logistics as needed
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Serves as a professional liaison between the Executive Committee, Partners, Firm Management, and external contacts.
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Coordination and support of assignment attorney business development engagements and opportunities
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft and finalize legal and non-legal documents or PowerPoint slides. Documents might include general correspondence, memos, biographies,
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
Qualifications:
Qualified candidates should have a minimum of five years’ prior secretary or legal assistant experience. Two plus years in supervisor role is required. A high school diploma (minimum) is required. Proficiency in MS Office 365, practice management software (Clio, etc.), expense management (ChromeRiver, Concur), timekeeping software (Intapp, Elite), document management (iManage, NetDoc) and Adobe Acrobat. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail and deadline management is a plus. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Conflicts Analyst (Direct Hire)
Job # 0722pci
San Francisco, CA
Our client, A well-established law firm is looking to fulfill the need for a full-time direct hire Conflicts Analyst to support the Conflicts & New Business department. This position reports on a hybrid basis, with two days in the downtown San Francisco office required.
Employment Type: Direct Hire | M - F | 9am - 5:30pm PT
- Hybrid with two days onsite required
Salary: $85,000 – $102,0000 DOE / Annually (+ Full Benefits)
Responsibilities:
- Create, review, and summarize conflicts report results and demonstrate sound analysis of conflicts risk management issues
- Monitor and draft new incoming conflicts requests in timely and effective manner
- Conducts accurate research to identify potential or actual conflicts posed by new work or new hires
- Actively consults and advises Firm attorneys regarding conflicts clearance, and documents or audits steps taken to clear any conflicts
- Performs searches of external and internal databases for pertinent information on prospective clients and related parties and subsequently enters new information into the Conflicts and Accounting databases.
- Triages New, Lateral and Summer Associate hire requests, including communicating with candidates, to clarify and confirm that the work and employment information provided is accurate
- Maintains the conflicts database with appropriate information about firm clients and matters, client subsidiaries and affiliates and related parties
- Enters information obtained during the conflicts clearance process in the conflicts database documenting the resolution of conflicts and any waivers, where necessary. Close cases in database as requested and notify appropriate administrative departments of closures
- Support to ad-hoc conflicts or risk management projects and initiatives to the department
Qualifications:
Qualified candidates should possess a bachelor’s in science or arts via accredited institution is required, however, an equivalent combination of education and working experience is highly considered. Prior firm experience within a professional service organization is desired. Proficiency in Microsoft Office application (Word, Excel, Outlook) and prior experience with Intapp, LegalKey or Elite is preferred. Working knowledge of Litigation concepts and familiarity with documents. Must possess strong attention to detail with superior writing and word processing skills Ability to support multiple deadlines and projects simultaneously in a fast-paced working environment
We are a full-service staffing and talent sourcing firm, assisting our client with this direct hire need.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Administrative Assistant (Temporary)
Job # 0722bpci
San Francisco, CA
Our client, a well-established multinational law firm located in downtown San Francisco (Financial District), is looking to fulfill the need for a temporary Legal Secretary to support the Litigation team. This assignment is expected to last about six to eight weeks with the possibility of extension.
Employment Type: Full Time Temporary | M - F | 9am – 5:30pm PT
- On-Site
Pay Rate: $35.00 / Hour
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and any client services as needed
- Oversee inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and submissions on behalf of attorney. Including processing check or payment requests for vendor services as needed
- Initiate conflict checks, and new client/matter steps with client profile buildout in practice management software
- Support to special projects, legal research or ad-hoc clerical tasks as arise
Document Management & Preparation:
- Draft and finalize legal and non-legal documents or PowerPoint slides. Documents might include general correspondence, memos, briefs, tables of contents, tables of authority, notices, pleadings, motions, discovery & response, proposed orders, extensions, dismissals
- E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
Qualifications:
Qualified candidates should have a minimum of four to five years’ prior secretary or legal assistant experience in Litigation. A high school diploma is required. Must possess knowledge of court rules and procedures and filing within California State and Federal court is required. Proficiency in MS Office 365, practice management and calendaring software (CompuLaw, Clio, etc.), document management (iManage, NetDoc) and Adobe Acrobat. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail and deadline management is a plus. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this temporary need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Assistant - Executive Level (Direct Hire)
Job # 0721pci
San Francisco, CA
Our client, A well-established corporate law firm located in downtown San Francisco (Financial District), is looking to fulfill the need for a direct hire Legal Assistant – Executive Level to support the litigation practice lead partner. This position reports hybrid with Tuesday through Thursday required on-site in the downtown San Francisco office.
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid: Tuesday – Thursday required (On-Site)
Salary: $95,000 – $130,000 DOE / Annually (+ Full Benefits)
Responsibilities:
Administrative support:
- Partner and practice group calendar management (via Outlook) of applicable client meeting (in-person & virtual), filing and project deadlines, trial related activity with coordination of conference rooms and travel logistics as needed. Including domestic and international travel
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Serves as a professional liaison between the Executive Committee, Partners, Firm Management, and external contacts.
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Coordination and support of assignment attorney business development engagements and opportunities
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft and finalize legal and non-legal documents or PowerPoint slides. Documents might include general correspondence, memos, briefs, tables of contents, tables of authority, notices, pleadings, motions, discovery & response, proposed orders, extensions, dismissals
- Process E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
- Supports word processing and transcription as needed
Qualifications:
Qualified candidates should have a minimum of seven years’ prior secretary or legal assistant experience in Litigation. Experience supporting managing partners, practice group chair or equity partner is required. A high school diploma is required (minimum). Proficiency in MS Office 365, practice management and calendaring software (CompuLaw, Clio, etc.), expense reporting systems (ChromeRiver, Concur), document management (iManage, NetDoc), Adobe Acrobat and billing software (Intapp). Up to date knowledge of court rules/procedures and filing within California State and Federal court is required. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail and deadline management is a plus. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Litigation Secretary (Direct Hire)
Job # 0721bpci
Santa Monica, CA
Our client, A well-established mid-sized law firm located in Santa Monica, is looking to fulfill the need for a direct hire Litigation Secretary. This position reports hybrid with Monday and Wednesday required on site (lunch provided on Wednesdays in addition to onsite parking).
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid: Monday & Wednesday in office (lunch provided on Wednesday)
- Onsite parking provided
Salary: $90,000 – $95,000 DOE / Annually (+ Full Benefits)
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, coordinating A/V equipment and accommodations via reservation setting and IT team communication
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Coordination and support of assignment attorney business development engagements and opportunities
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft, finalize and maintain various legal and non-legal documents or PowerPoint slides. Documents may include general correspondence, memos, TOC/TOAs, discovery and response. Legal shells (notices, pleadings, briefs, motions, discovery & response, proposed orders, extensions, dismissals)
- E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
- Supports word processing and transcription as needed
Qualifications:
Qualified candidates should have a minimum of five years prior secretary or legal assistant experience in Litigation. Experience supporting Labor & Employment is a plus. A high school diploma is required. Must possess knowledge of court rules/procedures and filing within California State and Federal court is required. Proficiency in MS Office 365, practice management software (CompuLaw, Clio, etc.), document management (iManage, NetDoc) and Adobe (or Kofax). Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail and deadline management is a plus. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Litigation Secretary (Direct Hire)
Job # 0711bpci
San Francisco, CA
Our client, A well-established mid-sized firm is looking to fulfill a need for a direct hire Litigation Secretary based in the downtown San Francisco office (Financial District). This position reports hybrid with Tuesday through Thursday required on site (lunch provided in addition to commuter benefits).
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid: Tuesday – Thursday in office (lunch provided)
- Commuter Benefit
Salary: $95,000 – $100,000 DOE / Annually (+ Full Benefits)
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, coordinating A/V equipment and accommodations via reservation setting and IT team communication
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Coordination and support of assignment attorney business development engagements and opportunities
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft, finalize and maintain various legal and non-legal documents or PowerPoint slides. Documents may include general correspondence, memos, TOC/TOAs, discovery and response. Legal shells (notices, pleadings, briefs, motions, discovery & response, proposed orders, extensions, dismissals)
- E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
- Supports word processing and transcription as needed
Qualifications:
Qualified candidates should have a minimum of five years prior secretary or legal assistant experience in Litigation. Experience supporting Labor & Employment is a plus. A high school diploma is required. Must possess knowledge of court rules/procedures and filing within California State and Federal court is required. Proficiency in MS Office 365, practice management software (CompuLaw, Clio, etc.), document management (iManage, NetDoc) and Adobe (or Kofax). Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail and deadline management is a plus. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your uated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Assistant - Intellectual Property (Direct Hire)
Job # 0718bpci
San Francisco, CA
Our client, A well-established corporate law firm located in downtown San Francisco, is looking to fulfill a need for a direct hire Legal Assistant to support the intellectual property practice group. This position reports hybrid with Tuesday through Thursday required on site in the downtown San Francisco office.
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid: Tuesday – Thursday in office
Salary: $110,000 – $115,000 DOE / Annually (+ Full Benefits)
Responsibilities:
Administrative support:
- Attorney and practice group calendaring (via Outlook) of applicable client meeting (in person & virtual), filing and project deadlines, trial related activity with coordination of conference rooms and travel logistics as needed
- Case management, correspondence and communication with courts, clients, witnesses, experts and opposing counsel regarding hearings, depositions, trials and various meetings.
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions via InTapp system
- Coordination and support of assignment attorney business development engagements and opportunities
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft and finalize legal and non-legal documents or PowerPoint slides. Documents might include general correspondence, memos, briefs, tables of contents, tables of authority, notices, pleadings, motions, discovery & response, proposed orders, extensions, dismissals
- Prepare, revise and proofread various applications and documents related to data security and tech transactional matters as well as patent infringement claims, including filings, responses, amendments, Information Disclosure Statements
- E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
- Supports word processing and transcription as needed
Qualifications:
Qualified candidates should have a minimum of three years’ prior secretary or legal assistant experience in intellectual property and patent/trademark experience. A high school diploma is required. Must possess knowledge of court rules/procedures and filing within California State and Federal court is required. Proficiency in MS Office 365, practice management and calendaring software (CompuLaw, Clio, etc.), expense reporting systems (ChromeRiver, Concur), document management (iManage, NetDoc), Adobe Acrobat and billing software (Intapp). Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail and deadline management is a plus. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Senior Litigation Paralegal (Direct Hire)
Job # 0718pci
San Francisco, Los Angeles - Century City (Hybrid)
Our client, A large corporate law firm is looking to fulfill a direct hire need for a Senior Litigation Paralegal. This position reports in a hybrid capacity, and would support this firm's San Francisco or Los Angeles - Century City office location.
Employment type: Direct Hire | M-F | 9am -5:30pm Pacific Time
- Hybrid: Tuesday - Thursday in office
- Flexibility for OT as needed. Non-Exempt
Salary: $87,500 – $140,000 DOE / Annually (+ Full Benefits)
This Senior Paralegal will act as the lead on large, complex cases and provide case management, task delegation, and informal mentorship to junior paralegals and staff.
Responsibilities:
- Oversee various elements of litigation case management. Including file management, discovery, and trial activity
- Initiate a case calendaring system to track filings and deadlines. Including providing reminders and reports of upcoming deadlines or items
- Task and responsibility delegation to junior paralegals and other support staff as needed on large or complex litigation matters in all phases of trial
- Routine correspondence with outside entities (courts, government agencies, expert witnesses, corporations, vendors and other counsel) to gather information or coordinate trial or arbitration related activities
- Liaison between case team lawyers and support staff as needed to ensure that case related tasks and service are meeting firm and team expectations
- Draft, review, and analyze various legal documents as requested.
- Routine legal research as needed via attorney request and oversight
- Provide formal and informal guidance and training to junior paralegals regarding litigation procedures and firm best practices
- Ad-hoc projects and tasks to the case team as needed
Qualifications:
- A 4-year college degree is required in this role. A paralegal certification is a plus
- 5+ years’ experience of large-firm litigation experience, or mid-sized to specialized litigation firm
- Proficient in all phases of litigation: Intake, Discovery, and Trial
- Experience preparing and attending trials/arbitrations/hearings. Experience coordinating trial/arbitration logistics: Workspace, setting up remote office space, and coordinating with outside vendors or contacts
- Available to work overtime, and travel as needed on a case-basis
- Proficiency in MS Office (Outlook, Excel, PowerPoint), Adobe Suite, WestLaw, LexisNexis, E-discovery databases, litigation software
- Familiarity with USITC - Electronic Case Files and Filing procedures. As well as Section 337 investigations conducted by USITC
- Strong interpersonal skills, attention to detail and professionalism
- Ability to maintain and manage multiple deadlines and projects simultaneously
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Docketing & Court Services Clerk (Direct Hire)
Job # 0717pci
Remote - Must be local to firm office in San Francisco, Palo Alto or Los Angeles - Century City
Our client, a reputable full-service multinational law firm, is looking to fulfill the need for a direct hire remote Legal Docket & Court Services Clerk to support the firm’s California docketing procedures. This role supports the Pacific Time Zone in a fully remote capacity. Qualified candidates must be local to firm office in San Francisco, Palo Alto or Los Angeles – Century City.
Employment Type: Direct Hire | M – F | 9am – 5:30pm PT
- Pacific Time Hours Required
- Remote
- Flexibility for overtime. Non-Exempt
Pay Rate: $69,000 – $104,000 / Annually DOE (+ Full Benefits)
This Docket & Court Services Clerk will be responsible for providing oversight and administration to the Firm's CA office docket/calendar management procedures. Including both California state and federal cases via routine docket and data entry, database maintenance, and correspondences with legal teams as needed.
Responsibilities:
- Routine Data entry regarding docket dates from court documents, correspondence and ensures appropriate maintenance of data input via CourtAlert system
- Daily preparation of reports from the docketing system. Including week by week lawyer deadlines reports and other case specific reports
- Provides support and oversight for information workflows related to scheduling, calendaring, and procedures in litigation matters in the CA offices
- Evaluates processes and recommends improvements to the current systems and procedures relating to CA docketing
- Additional ad-hoc support related to litigation scheduling, court rules from lawyers and staff. Including CA state and federal ECF, pleadings and court papers filings, and case record file access and administration
Qualifications:
Candidate must possess a minimum of two prior docketing experience within mid-sized to large law firm organization. A bachelor’s degree is not required; however, it is highly desired in this role. Prior experience as a paralegal is a plus. Working knowledge of CA state and Federal court procedures and rules. Proficiency in CourtAlert Docketing software and MS Office Applications (Outlook, Word, Excel, and PowerPoint). Strong time management skills with sharp attention to detail. Must possess a high level of professionalism, and ability to support a fast-paced environment and prioritize scope of work as needed. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We're a staffing and recruiting service located in the San Francisco Bay Area, assisting our client with this direct hire need. Please respond with your resume in WordDoc format and contact information. Thank you!
Pursuant to the local Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Litigation Associate (Direct Hire)
Job # 0717bpci
San Francisco, CA
Our client, A well-established litigation and antitrust law firm is looking to fulfill the need for a full time direct hire Litigation Associate based out of the firms downtown San Francisco office (Financial District). This position reports on a hybrid basis (three days in office)
Employment type: Direct Hire | M-F | 8:30am – 5:30pm Pacific Time
- Hybrid Reporting: Three days in office
Salary Range: $175,000 - $210,000 / Annually (DOE)
Responsibilities:
- Run and manage a docket of client cases and matters
- Draft complaints. Motions pleading and discovery related legal documents
- Intake, argue and defend depositions
- Convey motions in court
- Manage and oversee the mediation process
- Examine witnesses during trial
- Supervise junior associates and legal support staff
Qualifications:
Qualified candidates will possess at least five years of legal experience in complex litigation, antitrust or class action matters. Must be an actively licensed attorney and in good standing with CA State bar. Candidates with previous clerkship experience are highly desired. Proficiency in MS Office (Outlook, Excel, PowerPoint) and experience in Adobe Acrobat, Westlaw, LexisNexis, practice management software. Must possess strong professionalism, organization and time management skills. Ability to maintain and manage multiple cases and deadlines with composure. A proactive, positive and team-oriented candidate is highly desired in this role.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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