Note: When applying for a job listing, make sure to include the Job Name and Job # on the Submit Form. Please submit resumes in WordDoc (or GoogleDox) format. Thank you!
Front Desk Receptionist (Temporary) -- NEW OPPORTUNITY
Job # 0416pci
Menlo Park, CA
Our client, A prestigious venture capital firm located in Menlo Park (near Stanford Shopping Center) is looking to fulfill the need for a long-term temporary Front Desk Receptionist. The assignment is expected to start as soon as possible and last for at least three months, with the possibility for extension.
Employment Type: Temporary | Mon – Thurs | 8am – 4pm PT
- Onsite
Pay Rate: $28.50 / Hour
Responsibilities:
- Oversee the main reception desk and phone lines (inbound and outbound calls), ensuring prompt follow-up via phone and email channels
- Schedule and coordinate conference room usage for various internal, client and event related meetings or gatherings. Contacting third party vendors or caterers when needed for order placement, delivery logistics and payment
- Handle incoming and outgoing certified mail and packages
- Upkeep to office inventory including supplies and onsite snacks/beverages
- Assist clients, vendors, and guests with check-in, notifying proper contacts upon arrival (via Slack), directing to conference rooms and offices
- Maintain and organize front office space as needed
- Handle hard copy documents when requested, including filings, organizing, printing and scanning.
- Schedule and help coordinate conference room usage for various internal, client and event related meetings or gathering
Qualifications:
Ideal candidates should possess at least two years of experience in reception, office services or administrative roles. Prior professional service industry experience is highly desired. Must demonstrate excellent interpersonal and communication skills, both in-person and over the phone. Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) is essential. Experience utilizing Slack for office communication is a plus. A willingness to learn and adapt to new programs as needed. The ability to thrive in a fast-paced office environment is crucial. An accountable, team-oriented individual with a positive attitude is highly desired.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this temporary need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temporary
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Client Services Specialist (Temporary) -- NEW OPPORTUNITY
Job # 0416bpci
Palo Alto, CA
Our client, A large multinational law firm is looking to fulfill the need for a temporary Client Services Specialist to support the Palo Alto office (Near Page Mill). This position reports onsite five days a week, with the possibility for overtime to support after-hours work events or client engagements. The assignment is expected to last about six to eight weeks, with the possibility for extension.
Employment type: Full Time Temporary | M-F | 9am - 5:30pm PT
- Onsite reporting five days a week
- Flexibility for overtime and non-exempt
Pay Rate: $26.00 / Hour
Responsibilities:
- Oversee the front desk reception, including multi-line inbound call screening, forwarding and message handling.
- Directing guests, internal staff, and team members to appropriate offices, conference rooms or departments. Visitor registration and badging upon arrival and departure
- Concierge level service to conference rooms in the office. Including Scheduling and arranging meeting rooms, catering services, room set up and audio/visual equipment coordination via internal EMS system
- Helping staff and clients with requests for special arrangements or services, including transportation, restaurant reservations, travel, and lodging
- Work collaboratively with building security to provide active visitor/guest list, badging detains and continuity with facilities team members
- Inventory restocking of refreshments, snacks and office supplies as needed
- Process and submit office service-related invoices, expense reimbursement and time entries as needed
- Administrative functions arise. Including filing, mail screening, and database support
Qualifications:
Ideal candidates should possess at least two years of experience in reception, office services or administrative roles. Prior professional service industry experience is highly desired. Must demonstrate excellent interpersonal and communication skills, both in-person and over the phone. Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) is essential, with a willingness to learn new programs and systems as needed. The ability to thrive in a fast-paced office environment is crucial. An accountable, team-oriented individual with a positive attitude is highly desired.
We are a local Bay Area based staffing service assisting our client with this temporary need. Please respond with resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temporary
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Litigation Secretary (Direct Hire) -- NEW OPPORTUNITY
Job # 0415pci
Santa Monica, CA
Our client, A well-established mid-sized law firm located in Santa Monica, is looking to fulfill the need for a direct hire Litigation Secretary. This position reports hybrid with Monday and Wednesday required on site (lunch provided on Wednesdays in addition to onsite parking).
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid: Monday & Wednesday in office (lunch provided on Wednesday)
- Onsite parking provided
Salary: $90,000 – 95,000 (Annually + Full Benefits)
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, coordinating A/V equipment and accommodations via reservation setting and IT team communication
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Coordination and support of assignment attorney business development engagements and opportunities
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft, finalize and maintain various legal and non-legal documents or PowerPoint slides. Documents may include general correspondence, memos, TOC/TOAs, discovery and response. Legal shells (notices, pleadings, briefs, motions, discovery & response, proposed orders, extensions, dismissals)
- E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
- Supports word processing and transcription as needed
Qualifications:
Qualified candidates should have a minimum of five years prior secretary or legal assistant experience in Litigation. Experience supporting Labor & Employment is a plus. A high school diploma is required. Must possess knowledge of court rules/procedures and filing within California State and Federal court is required. Proficiency in MS Office 365, practice management software (CompuLaw, Clio, etc.), document management (iManage, NetDoc) and Adobe (or Kofax). Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail and deadline management is a plus. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Litigation Secretary (Direct Hire) -- NEW OPPORTUNITY
Job # 0414pci
San Francisco, CA
Our client, A well-established mid-sized firm is looking to fulfill a need for a direct hire Litigation Secretary based in the downtown San Francisco office (Financial District). This position reports hybrid with Tuesday through Thursday required on site (lunch provided in addition to commuter benefits).
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid: Tuesday – Thursday in office (lunch provided)
- Commuter Benefit
Salary: $95,000 – 100,000 (Annually + Full Benefits)
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, coordinating A/V equipment and accommodations via reservation setting and IT team communication
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Coordination and support of assignment attorney business development engagements and opportunities
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft, finalize and maintain various legal and non-legal documents or PowerPoint slides. Documents may include general correspondence, memos, TOC/TOAs, discovery and response. Legal shells (notices, pleadings, briefs, motions, discovery & response, proposed orders, extensions, dismissals)
- E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
- Supports word processing and transcription as needed
Qualifications:
Qualified candidates should have a minimum of five years prior secretary or legal assistant experience in Litigation. Experience supporting Labor & Employment is a plus. A high school diploma is required. Must possess knowledge of court rules/procedures and filing within California State and Federal court is required. Proficiency in MS Office 365, practice management software (CompuLaw, Clio, etc.), document management (iManage, NetDoc) and Adobe (or Kofax). Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail and deadline management is a plus. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your uated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Assistant (Temp to Hire)
Job # 0410pci
Oakland, CA
Our client, A well-established labor and employment (union) firm located in downtown Oakland (within two blocks of 12th St. Oakland BART), is looking to fulfill the need for a temp to hire Legal Assistant. This assignment is expected to temp for at least twelve weeks, prior to converting direct hire.
Employment Type: Full Time Temp to Hire | M - F | 8:30am – 5pm
- Onsite five days per week while temping
- Hybrid (three days in office) once direct hire
Pay Rate: $28.00 – $30.00 / Hour (During Temp Period)
- $65,000 - $70,000 / Annually (Once Direct Hire + Full Benefits)
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and any client services as needed
- Oversee inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and submissions on behalf of attorney. Including processing check or payment requests for vendor services as needed
- Initiate conflict checks, and new client/matter steps with client profile buildout in practice management software
- Support to special projects, legal research or ad-hoc clerical tasks as arise
Document Management & Preparation:
- Prepare, draft, and finalize various documents including internal, external and client correspondence. Drafting memos, correspondences, briefs and legal documents including TOA/TOCs as needed
- E-filing within State and Federal Courts. Utilizing legal database for docketing procedures
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Maintain document management system with upkeep and tracking of case/matter related documents
Qualifications:
Qualified candidates should have at least one year of legal assistant, clerk or junior paralegal experience. Practice background in Labor & Employment or Litigation is a plus. A high school diploma is required. Proficiency in MS Office Suite with experience in document and practice management systems and Adobe Acrobat. Strong word and data-processing processing skills with sharp attention to detail and organization. Must possess adept time management skills, professionalism, and ability to support a fast-paced work environment while prioritizing scope of work. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this temp to hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temp to Hire
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Corporate Legal Assistant (Temp to Hire)
Job # 0410bpci
San Francisco, CA
Our client, A well-established multinational law firm located in downtown San Francisco (Pine St.), is looking the fulfill the need for a direct hire Corporate Legal Assistant. This role reports on a hybrid basis (three days in office), to the downtown San Francisco office location.
Employment Type: Full Time Temp to Hire | M - F | 8:45am – 5:15pm
- Hybrid Reporting: Tuesday – Thursday in office
Pay Rate: $100,000 - $115,000 / Annually (+ Full Benefits)
This corporate legal assistant will work closely with one Private Equity partner in daily administrative support needs including calendaring, travel coordination, client engagement, legal drafting and documents management
Responsibilities:
Administrative support:
- Managing attorney and practice group calendar with relevant case filing deadlines, attorney and client meetings (in-person & virtual), project or firm deadlines, PTO, etc.
- Coordinate travel planning and agenda for attorneys. Including lodging, flight/car, food and meetings services as requested
- Actively monitor the docket and work collaboratively with docketing department to ensure all deadlines and calendaring items are up to date
- Oversee inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking, processing and managing on behalf of attorney for client, travel or business development related opportunities
- Initiate new client conflict checks, open and close client matters and prepare engagement letters
- Attorney billable hour tracking, entry and drafting of client prebills within time/billing systems for further accounting
- Support to special projects, legal research or ad-hoc clerical tasks as arise
Document Management & Preparation:
- Draft, revise, and finalize a variety of corporate documents such as contracts, agreements, transactional documents, compliance materials, closing documents, and audit letters
- Assist in compiling pre-closing documents and preparing sets of executed documents for multiple signatures and amendments.
- Perform e-filing requirements within Secretary of State office, as well as federal, state, and local courts.
- Maintain document management system with upkeep and tracking of case/matter related documents
Qualifications:
Qualified candidates should have a minimum of four years’ prior secretarial experience directly supporting Private Equity (preferred), Corporate & Securities or M&A practice. Minimum of an associate’s degree. Proficiency in MS Office Suite and Adobe. Experience in practice management software and document management systems (NetDocs, iManage, etc.). Knowledge of expense management systems (ChromeRiver, Concur, Expensify, etc.) Working knowledge of California State and Federal court E-filing rules and procedures. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high-level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Secretary (Temporary)
Job # 0409pci
San Francisco, CA
Our client, a well-established boutique law firm located in downtown San Francisco (Financial District), is looking to fulfill the need for a temporary Legal Secretary to support the Litigation team. This assignment is expected to start within the next week, if possible and last about six to eight weeks with the possibility of extension.
Employment Type: Full Time Temporary | M - F | 9am – 5:30pm PT
- On-Site
Pay Rate: $30.00 - $35.00 / Hour
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and any client services as needed
- Oversee inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and submissions on behalf of attorney. Including processing check or payment requests for vendor services as needed
- Initiate conflict checks, and new client/matter steps with client profile buildout in practice management software
- Support to special projects, legal research or ad-hoc clerical tasks as arise
Document Management & Preparation:
- Prepare, draft, and finalize various documents including internal, external and client correspondence. Drafting memos and legal documents such as TOA/TOCs as needed
- E-filing within State and Federal Courts. Utilizing legal database for docketing procedures
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Maintain document management system with upkeep and tracking of case/matter related documents
Qualifications:
Qualified candidates should have at least two to three years’ legal secretary experience. Practice experience in transactional, real estate/estate planning, or civil litigation (plaintiff or defense) is required. A high school diploma is required. Knowledge of discovery, E-Filing and Proficiency in MS Office Suite with experience in document and practice management systems, Adobe Acrobat, and legal billing software. Strong word processing skills (60-70 WPM preferred), with sharp attention to detail. Must possess high-level time management skills, professionalism, and ability to support a fast-paced environment while prioritizing scope of work. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this temporary need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temporary
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Legal Secretary (Temp to Hire)
Job # 0408pci
Oakland, CA
Our client, A well-established labor and employment firm located in downtown Oakland, CA (located within two blocks of 12th St. Oakland BART). Is looking to fulfill the need for a temp to hire Legal Secretary. This assignment is expected to temp for at least twelve weeks, prior to converting direct hire.
Employment Type: Full Time Temp to Hire | M - F | 8:30am – 5pm PT
- Hybrid (three days in office) once direct hire
Pay Rate: $30.00 - $35.00 / Hour (During Temp Period)
- $70,000 – $95,000 / Annually (Once Direct Hire + Full Benefits)
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and any client services as needed
- Oversee inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and submissions on behalf of attorney. Including processing check or payment requests for vendor services as needed
- Initiate conflict checks, and new client/matter steps with client profile buildout in practice management software
- Support to special projects, legal research or ad-hoc clerical tasks as arise
Document Management & Preparation:
- Prepare, draft, and finalize various documents including internal, external and client correspondence. Drafting memos and legal documents such as TOA/TOCs as needed
- E-filing within State and Federal Courts. Utilizing legal database for docketing procedures
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Maintain document management system with upkeep and tracking of case/matter related documents
Qualifications:
Qualified candidates should have at least two years’ legal secretary experience. Practice experience in Employment & Labor Law is a plus. A high school diploma (or equivalent) is required. Proficiency in MS Office Suite with experience in document and practice management systems, Adobe Acrobat, and legal billing software. Strong word processing skills with sharp attention to detail. Must possess adept time management skills, professionalism, and ability to support a fast-paced environment while prioritizing scope of work. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this temp to hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temp to Hire
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Legal Secretary (Temporary)
Job # 0407pci
San Francisco, CA
Our client, a well-established boutique law firm located in downtown San Francisco (Financial District), is looking to fulfill the need for a temporary Legal Secretary to support the Litigation team. This assignment is expected to last about six to eight weeks with the possibility of extension.
Employment Type: Full Time Temporary | M - F | 9am – 5:30pm PT
- On-Site
Pay Rate: $30.00 - $35.00 / Hour
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and any client services as needed
- Oversee inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and submissions on behalf of attorney. Including processing check or payment requests for vendor services as needed
- Initiate conflict checks, and new client/matter steps with client profile buildout in practice management software
- Support to special projects, legal research or ad-hoc clerical tasks as arise
Document Management & Preparation:
- Prepare, draft, and finalize various documents including internal, external and client correspondence. Drafting memos and legal documents such as TOA/TOCs as needed
- E-filing within State and Federal Courts. Utilizing legal database for docketing procedures
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Maintain document management system with upkeep and tracking of case/matter related documents
Qualifications:
Qualified candidates should have at least two to three years’ legal secretary experience. Practice experience in Litigation is a plus. A high school diploma is required. Proficiency in MS Office Suite with experience in document and practice management systems, Adobe Acrobat, and legal billing software. Strong word processing skills with sharp attention to detail. Must possess adept time management skills, professionalism, and ability to support a fast-paced environment while prioritizing scope of work. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this temporary need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temporary
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Legal Case Clerk (Direct Hire)
Job # 0404pci
San Francisco, Century City
Our client, A well-established multinational law firm is looking to fulfill a need for a direct hire Legal Case Clerk. This position reports onsite five days per week within the first year, then transitions to a hybrid-based schedule during second year in role. This position reports to the firms downtown San Francisco (Financial District) or Century City - Los Angeles office location. This role requires a two-year commitment, with flexibility for work-related travel (Expensed) and availability for overtime as needed.
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Onsite Reporting
- Flexibility for work related travel
- Flexibility for overtime as needed. Non-Exempt
Pay Rate: $60,000 / Annually (+Benefits)
Responsibilities:
- Document review and maintenance (indexing boxes, bates-labeling, quality checking)
- Routine case file management (including production of pleadings and correspondence files, deposition transcripts, and exhibits) by organizing, maintaining, and tracking files for accessibility
- Retrieve documents (dockets, pleadings) from courts and agencies
- Assist in preparation of legal documents (exhibits and filings)
- Prepare and maintain document/trial binders, witness preparation binders, and topic binders.
- Database administration and search queries (Ringtail, Concordance) to retrieve lawyer's requested documents.
- Prepare deposition summaries and conduct searches in deposition transcripts.
- Legal research projects utilizing Lexis and Westlaw
- Assist with cite-checking projects, and trial preparation procedures as requested
Qualifications:
Qualified candidates must possess a 4-year degree from an accredited college or university. Prior legal experience via internship or paralegal studies (certificate program) is a plus. A minimum of a two-year commitment is required for this role. Proficiency in Microsoft Office 365 applications. Experience in Adobe Acrobat is a plus. Strong word processing skills with sharp attention to detail. Must possess adept time management abilities, professionalism, and agility to support a fast-paced environment while prioritizing scope of work. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a local Bay Area based staffing service assisting our client with this direct hire need. Please respond with resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Assistant (Direct Hire)
Job # 0403pci
Century City, CA
Our client, A multinational law firm in Century City is looking to fulfill a need for a direct hire Legal Practice Assistant to support the Litigation practice group. This practice assistant reports on a hybrid work schedule with three days reporting in the Century City office location.
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid (Three days in office)
- Flexibility for overtime is needed. Nonexempt
Salary: $75,000 - $105,500 / Annually (+ Full Benefits)
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) of applicable client meeting (in person & virtual), filing and project deadlines, trial related activity with coordination of conference rooms and travel logistics as needed.
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work and client related expenses. Including processing check requests for vendor services as needed with accounting team
- Initiate new client conflict checks, and new client/matter forms with client profile buildout and matter descriptions in practice management software
- Attorney billable hour tracking, entry, and submissions for client billing
- Support to assigned attorney business development opportunities and engagements
- Support special projects, legal research or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft and finalize legal and non-legal documents or PowerPoint slides. Documents might include general correspondence, memos, briefs, tables of contents, tables of authority, notices, pleadings, motions, discovery & response, proposed orders, extensions, dismissals
- Maintain and prepare motion binders and special working binders
- E-filing within State and Federal Courts. Utilizing docketing software
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Upkeep to internal document management system as a central repository for all matter and client related documents
- Supports word processing projects as arise
Qualifications:
Qualified candidates should have a minimum of one to two years prior legal assistant, clerk, externship or junior paralegal experience. Knowledge with filing within California State and Dederal court is a plus. Working knowledge of MS Office 365, iManage, CompuLaw, Intapp (and Intapp Time), 3E Thomson Reuters, ChromeRiver, Adobe Suite. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work and deadlines accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Secretary (Direct Hire)
Job # 0403bpci
San Francisco, CA
Our client, A well-established mid-sized law firm located in downtown San Francisco, is looking to fulfill a need for a direct hire Legal Secretary to support the Litigation practice group on a direct hire basis. This legal secretary reports five days per week on site (for the first month), then transitions to a hybrid-based schedule.
Employment Type: Full Time Direct Hire | M - F | 8:30am – 5pm PT
- On site for first month in role, then transitions to a hybrid reporting schedule
- Flexibility for overtime is needed. Non-Exempt
Salary: $36.00 – $47.17 / Hour ($72,000 – $92,283 / Annually + Full Benefits)
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, coordinating A/V equipment and accommodations via reservation setting and IT team communication
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Coordination and support of assignment attorney business development engagements and opportunities
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft, finalize and maintain various legal and non-legal documents or PowerPoint slides. Documents may include general correspondence, memos, TOC/TOAs, discovery and response. Legal shells (notices, pleadings, motions, discovery & response, proposed orders, extensions, dismissals)
- E-filing within State and Federal Courts. Utilizing ProLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
- Supports word processing and transcription as needed
Qualifications:
Qualified candidates should have a minimum of three years’ prior legal assistant or secretarial experience in litigation. A high school diploma is required. Practice experience within insurance defense is a plus. Knowledge of court rules/procedures and filing within California State and Federal court is required. Proficiency in MS Office 365, practice management software (Prolaw, Clio, etc.), document management (iManage, NetDoc) and Adobe (or Kofax). Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Audit Letter Analyst (Direct Hire)
Job # 0402pci
Washington D.C.
Our client, A well-established multinational law firm is looking to fulfill the need for a direct hire Legal Audit Letter Analyst. This role operates hybrid, with three days reporting on-site to the firms Washington D.C. office location.
Employment Type: Full Time Direct Hire | M - F | 8:30am – 5:30pm PT
- Hybrid: Three days a week on-site
- Availability for overtime as needed. Non-Exempt
Pay Range: $35.00 - $47.00 / Hour DOE ($72,800 - $97,760 +Benefits)
The Audit Letter Analyst will collaborate with attorneys to manage and track audit letter requests for clients. The Analyst will oversee the entire process, ensuring that all requests are addressed promptly and adhere to ABA guidelines and firm policies.
Responsibilities:
- Review incoming audit letter requests to verify compliance with ABA guidelines, firm policies, and procedures.
- Examine client files for prior responses and engagement letters to ensure proper audit checklist review.
- Conduct attorney surveys and track responses and disclosures.
- Draft responses to audit letters for year-end or update letters and prepare them for attorney review.
- Gather necessary supporting documentation for audit letter responses.
- Collaborate with the audit letter reviewer, responsible partner, Audit Letter Committee, and other relevant parties to ensure responses meet firm policies, ABA guidelines, and all other applicable requirements.
- Coordinate the timely delivery of responses to auditors.
- Assist the Audit Letter Committee in providing annual training on audit letter responses for attorneys.
- Ensure accurate and timely entry of billable and non-billable hours and review InTapp entries before month-end closing.
Qualifications:
Qualified candidates should possess a bachelor’s degree (preferred), and equivalent work history is highly considered. A minimum of three years’ work experience directly managing audit letters and responses. Prio law firm experience in secretarial, paralegal, analyst or conflicts related role is highly considered. Proficiency in MS Office Suite with strong working knowledge of Excel. Strong time management skills with sharp attention to detail. Must possess a high level of professionalism, and ability to support a fast-paced environment and prioritize scope of work as needed. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Secretary (Direct Hire)
Job # 0401pci
Oakland, CA
Our client, A well-established labor and employment (union) firm located in downtown Oakland, CA (located within two blocks of 12th St. Oakland BART), are looking to fulfill the need for a direct hire Legal Secretary. This position reports on a hybrid basis with three days on-site, and two days working from home.
Employment Type: Full Time Direct Hire | M - F | 8:30am – 5pm PT
- Hybrid (three days in office)
Salary Range: $85,000 – 90,000 / Annually (+ Full benefits)
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and any client services as needed
- Oversee inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and submissions on behalf of attorney. Including processing check or payment requests for vendor services as needed
- Initiate conflict checks, and new client/matter steps with client profile buildout in practice management software
- Support to special projects, legal research or ad-hoc clerical tasks as arise
Document Management & Preparation:
- Prepare, draft, and finalize various documents including internal, external and client correspondence. Drafting memos and legal documents such as TOA/TOCs as needed
- E-filing within State and Federal Courts. Utilizing legal database for docketing procedures
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Maintain document management system with upkeep and tracking of case/matter related documents
Qualifications:
Qualified candidates should have at least two years’ legal secretary experience. Practice experience in Employment & Labor Law is a plus. A high school diploma (or equivalent) is required. Proficiency in MS Office Suite with experience in document and practice management systems, Adobe Acrobat, and legal billing software. Strong word processing skills with sharp attention to detail. Must possess adept time management skills, professionalism, and ability to support a fast-paced environment while prioritizing scope of work. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this temp to hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Senior Litigation Paralegal (Direct Hire)
Job # 0331pci
San Francisco, Los Angeles - Century City (Hybrid)
Our client, A large corporate law firm is looking to fulfill a direct hire need for a Senior Litigation Paralegal. This position reports in a hybrid capacity, and would support this firm's San Francisco or Los Angeles - Century City office location.
Employment type: Direct Hire | M-F | 9am -5:30pm Pacific Time
- Hybrid: Tuesday - Thursday in office
- Flexibility for OT as needed. Non-Exempt
Salary: $87,500 – $140,000 / Annually (+ Benefits)
This Senior Paralegal will act as the lead on large, complex cases and provide case management, task delegation, and informal mentorship to junior paralegals and staff.
Responsibilities:
- Oversee various elements of litigation case management. Including file management, discovery, and trial activity
- Initiate a case calendaring system to track filings and deadlines. Including providing reminders and reports of upcoming deadlines or items
- Task and responsibility delegation to junior paralegals and other support staff as needed on large or complex litigation matters in all phases of trial
- Routine correspondence with outside entities (courts, government agencies, expert witnesses, corporations, vendors and other counsel) to gather information or coordinate trial or arbitration related activities
- Liaison between case team lawyers and support staff as needed to ensure that case related tasks and service are meeting firm and team expectations
- Draft, review, and analyze various legal documents as requested.
- Routine legal research as needed via attorney request and oversight
- Provide formal and informal guidance and training to junior paralegals regarding litigation procedures and firm best practices
- Ad-hoc projects and tasks to the case team as needed
Qualifications:
- A 4-year college degree is required in this role. A paralegal certification is a plus
- 5+ years’ experience of large-firm litigation experience, or mid-sized to specialized litigation firm
- Proficient in all phases of litigation: Intake, Discovery, and Trial
- Experience preparing and attending trials/arbitrations/hearings. Experience coordinating trial/arbitration logistics: Workspace, setting up remote office space, and coordinating with outside vendors or contacts
- Available to work overtime, and travel as needed on a case-basis
- Proficiency in MS Office (Outlook, Excel, PowerPoint), Adobe Suite, WestLaw, LexisNexis, E-discovery databases, litigation software
- Familiarity with USITC - Electronic Case Files and Filing procedures. As well as Section 337 investigations conducted by USITC
- Strong interpersonal skills, attention to detail and professionalism
- Ability to maintain and manage multiple deadlines and projects simultaneously
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Word Processing Operator (Direct Hire)
Job # 0321bpci
San Francisco, CA
Our client, A well-established multinational plaintiff law firm is looking to fulfill the need for a direct hire Legal Word Processing Operator, based out of the firms Downtown San Francisco (Financial District) office. This position reports on a hybrid basis with two days in-office required.
Employment Type: Direct Hire | 8am – 6:30pm PT | Tuesday – Thursday
Salary Range: $72,000 - $75,000 / Annually DOE (+ Full Benefits)
Responsibilities:
- Prepare Tables of Contents (TOCs)
- Mark Tables of Authorities (TOAs) manually
- Create, edit, and format complex legal documents, including pleadings, briefs, motions, and memoranda for all states and courts
- Draft standard legal forms and templates as needed. Proofread legal documents for grammar, punctuation, and formatting errors.
- Perform document or audio transcription as required
- Ensure compliance with local court rules and formatting requirements
- process edits or revisions based on feedback from attorneys, trial team and clients
- Conduct thorough online research to understand specific court requirements and filing protocols. Staying current with changes in legal procedures, court rules, and filing requirements.
- Manage electronic filing processes using ECF and PACER
- Track and confirm the status of filed documents and maintain filing records
- Organize and maintain electronic and physical legal document files
Qualifications: Qualified candidates should have a minimum of four to five years of legal experience as a document processor, legal assistant, secretary or paralegal. A minimum of a high school diploma is required. Prior practice experience in litigation is a plus. Adept knowledge of MS Office applications with advanced skills in Adobe Acrobat Pro. Familiarity with document management systems (iManage, NetDocs, FileSite), MacPac Templates and Macros is required. Strong word processing and typing skills with ability to maintain at least 65/WPM. Adherence to strict deadlines of document production and work from attorneys. Must have exceptional professionalism, attention to detail and ability to support a fast-paced environment while prioritizing work. An accountable, self-starter with a proactive and positive approach to daily work is highly desired.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Docketing & Court Services Clerk (Direct Hire)
Job # 0328pci
Remote - Washington D.C Office: Local to firm offices in Washington D.C., Boston or New York City
Our client, a reputable multinational full-service law firm, is looking to fulfill a direct hire need for a remote Docket & Court Services Clerk to support the firm’s Washington D.C. Office. This role works within the Eastern Time Zone in a fully remote capacity. Candidates must be local to the firm’s offices in Washington D.C., Boston or New York City.
Employment Type: Direct Hire | M – F | 9am – 5:30pm Eastern Time
- Remote - Candidates must be local to the firm’s offices in Washington D.C., Boston or New York City.
Pay Rate: $71,000 - $100,000 / Annually DOE (+ Full Benefits)
This Docket Clerk will be responsible for providing oversight of the Firm's Washington D.C. office docket and calendar management procedures. Including DMV (DC, Maryland, Virginia) state and federal cases via routine docket and data entry, database maintenance, and correspondence with legal teams as needed.
Responsibilities:
- Data entry of docket dates from court documents, correspondences and ensures appropriate maintenance of data input via CourtAlert system
- Ensures daily preparation and distribution of reports from the docketing system including weekly lawyer deadlines reports and other case specific reports as needed.
- Provide necessary support and oversight for information workflows related to scheduling, calendaring, and procedures in litigation matters in the DC office, and as needed for Firm lawyers in other offices.
- Responds to requests related to litigation scheduling, court rules, etc., from lawyers and staff working on cases.
- Provides support and oversight for information workflows related to scheduling, calendaring, and procedures in litigation matters in the DC office
- Evaluates processes and recommends improvements to the current systems and procedures relating to DC cases
- Additional ad-hoc support related to litigation scheduling, court rules from lawyers and staff. Including DMV States (Washington D.C., Maryland, Virginia) state and federal ECF, pleadings and court papers filings, and case record file access and administration
Qualifications:
Qualified candidates should possess a minimum of two years of prior docketing experience in a mid-sized to large law firm environment. While a bachelor’s degree is not required, it is highly desired for this role. Previous experience as a paralegal is a plus. Working knowledge of DMV (Washington D.C., Maryland, Virginia) state and Federal court procedures and rules is essential, along with proficiency in CourtAlert docket management software and Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint. Strong organizational skills and attention to detail are critical, and the candidate must be willing to work additional hours or overtime as necessary. The role requires good judgment, strong interpersonal communication skills, and the ability to balance competing priorities and work efficiently under the pressure of meeting multiple deadlines.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Litigation Associate (Direct Hire)
Job # 0328bpci
San Francisco, CA
Our client, A well-established litigation and antitrust law firm is looking to fulfill the need for a full time direct hire Litigation Associate based out of the firms downtown San Francisco office (Financial District). This position reports on a hybrid basis (three days in office)
Employment type: Direct Hire | M-F | 8:30am – 5:30pm Pacific Time
- Hybrid Reporting: Three days in office
Salary Range: $175,000 - $210,000 / Annually (DOE)
Responsibilities:
- Run and manage a docket of client cases and matters
- Draft complaints. Motions pleading and discovery related legal documents
- Intake, argue and defend depositions
- Convey motions in court
- Manage and oversee the mediation process
- Examine witnesses during trial
- Supervise junior associates and legal support staff
Qualifications:
Qualified candidates will possess at least five years of legal experience in complex litigation, antitrust or class action matters. Must be an actively licensed attorney and in good standing with CA State bar. Candidates with previous clerkship experience are highly desired. Proficiency in MS Office (Outlook, Excel, PowerPoint) and experience in Adobe Acrobat, Westlaw, LexisNexis, practice management software. Must possess strong professionalism, organization and time management skills. Ability to maintain and manage multiple cases and deadlines with composure. A proactive, positive and team-oriented candidate is highly desired in this role.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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