Note: When applying for a job listing, make sure to include the Job Name and Job # on the Submit Form. Please submit resumes in WordDoc (or GoogleDox) format. Thank you!
Legal Practice Assistant (Direct Hire)
Job # 0221pci
San Francisco, CA
Our client, A well-established multinational law firm in Downtown San Francisco is looking to fulfill a need for a direct hire Legal Practice Assistant to support the Litigation Practice pod on a direct hire basis. This practice assistant reports on a hybrid basis with three days in office reporting to the downtown San Francisco office location.
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid (Three days in office)
- Flexibility for overtime is needed. Nonexempt
Salary: $79,000 - $110,000 / Annually (+ Full Benefits)
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, coordinating A/V equipment and accommodations via reservation setting and IT team communication
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Coordination and support of assignment attorney business development engagements and opportunities
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft, finalize and maintain various legal and non-legal documents or PowerPoint slides. Documents may include general correspondence, memos, TOC/TOAs, discovery and response. Legal shells (notices, pleadings, motions, discovery & response, proposed orders, extensions, dismissals)
- E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize iManage document management system as a central repository for all matter and client related documents
- Supports word processing and transcription as needed
Qualifications:
Qualified candidates should have a minimum of three years’ prior legal assistant or secretarial experience in litigation. Experience with filing within California state and federal court is required. Proficiency in MS Office 365, iManage, CompuLaw, CCC Macros, Adobe. Working knowledge of California State and Federal court E-filing rules and procedures. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
-------------------------------------------------------------------------------------------------
Sales Administrative Assistant (Temp to Hire)
Job # 0221bpci
South San Francisco, CA
Our client, a reputable catering and events organization located in South San Francisco, is looking to fulfill a need for a full-time temp to hire Sales Administrative Assistant. This assignment would last for at least twelve weeks, prior to converting direct hire. This position reports onsite five days per week, with additional offsite support for events as needed.
Employment Type: Full Time Temp to Hire | M – F | 9am – 5pm PT
- Flexibility for overtime is needed to support offsite events. Non-Exempt
- Reliable transportation is required for work and offsite events related travel
Pay Rate: $29.00 / Hour (While Temp)
· $60,000 - $73,000 / Annually (Once Direct Hire + Full Benefits)
Responsibilities:
Administrative & Sales:
- Answer and screen incoming sales/events opportunities
- Complete initial call sheets for the sales team with detailed information
- Monitor sales emails in the absence of the sales team and respond to priority client inquiries
- Communicate client updates and changes to all relevant departments
- Prepare cost estimates for basic client proposals
- Manage client rental orders for linens, dishes, silverware, and other items
- Create and coordinate event-specific timelines with clients and share them with all relevant teams
- Assist the production manager with weekly strategies to improve efficiency
- Collaborate with the Event Designer to streamline orders and deliveries for better efficiency
- Adhere to the scheduled workflow and ensure timely follow-up on sales calls
Event & Vendor Support:
- Manage relations and routine communication with vendors or strategic partners
- Solicit quotes from various vendors, including music and entertainment, video games, valet parking, etc.
- Coordinate and plan with clients and vendors to create site and event specific floor plans. Submit to venue, fire dept, and support teams
- Assist sales identify venues for future events
- Maintain site specific details files to all organization utilized venues
- Conduct site visits with clients for sales team. Pertinent details distributed to applicable departments
- First onsite support for large event planning, setup and breakdown with support staff coordination
Qualifications:
Qualified candidates should possess a high school diploma, and a 4-year bachelor’s degree is highly desired. Have at least one to two years’ administrative assistant, sales, hospitality or events related experience. Bilingual abilities in English and Spanish are highly desired. Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint). Prior experience in Cater Edge Software and/or Room Viewer Software is a plus. Demonstrate the use of good judgment and strong interpersonal skills. Clear, effective, and concise communication abilities High-level time management and skills with an ability to work efficiently in a fast-paced dynamic environment. Collaborates harmoniously and effectively with others as part of a team, in addition to self-starter mentality when needed.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this temp to hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temp to Hire
-------------------------------------------------------------------------------------------------
Senior Litigation Paralegal (Direct Hire)
Job # 0221bpci
San Francisco, Los Angeles - Century City (Hybrid)
Our client, A large corporate law firm is looking to fulfill a direct hire need for a Senior Litigation Paralegal. This position reports in a hybrid capacity, and would support this firm's San Francisco or Los Angeles - Century City office location.
Employment type: Direct Hire | M-F | 9am -5:30pm Pacific Time
- Hybrid: Tuesday - Thursday in office
- Flexibility for OT as needed. Non-Exempt
Salary: $87,500 – $140,000 / Annually (+ Benefits)
This Senior Paralegal will act as the lead on large, complex cases and provide case management, task delegation, and informal mentorship to junior paralegals and staff.
Responsibilities:
- Oversee various elements of litigation case management. Including file management, discovery, and trial activity
- Initiate a case calendaring system to track filings and deadlines. Including providing reminders and reports of upcoming deadlines or items
- Task and responsibility delegation to junior paralegals and other support staff as needed on large or complex litigation matters in all phases of trial
- Routine correspondence with outside entities (courts, government agencies, expert witnesses, corporations, vendors and other counsel) to gather information or coordinate trial or arbitration related activities
- Liaison between case team lawyers and support staff as needed to ensure that case related tasks and service are meeting firm and team expectations
- Draft, review, and analyze various legal documents as requested.
- Routine legal research as needed via attorney request and oversight
- Provide formal and informal guidance and training to junior paralegals regarding litigation procedures and firm best practices
- Ad-hoc projects and tasks to the case team as needed
Qualifications:
- A 4-year college degree is required in this role. A paralegal certification is a plus
- 5+ years’ experience of large-firm litigation experience, or mid-sized to specialized litigation firm
- Proficient in all phases of litigation: Intake, Discovery, and Trial
- Experience preparing and attending trials/arbitrations/hearings. Experience coordinating trial/arbitration logistics: Workspace, setting up remote office space, and coordinating with outside vendors or contacts
- Available to work overtime, and travel as needed on a case-basis
- Proficiency in MS Office (Outlook, Excel, PowerPoint), Adobe Suite, WestLaw, LexisNexis, E-discovery databases, litigation software
- Familiarity with USITC - Electronic Case Files and Filing procedures. As well as Section 337 investigations conducted by USITC
- Strong interpersonal skills, attention to detail and professionalism
- Ability to maintain and manage multiple deadlines and projects simultaneously
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
-------------------------------------------------------------------------------------------------
Legal Word Processing Operator (Direct Hire)
Job # 0220pci
San Francisco, CA
Our client, A well-established multinational plaintiff law firm is looking to fulfill the need for a direct hire Legal Word Processing Operator, based out of the firms Downtown San Francisco (Financial District) office. This position reports on a hybrid basis with two days in-office required.
Employment Type: Direct Hire | 8am – 6:30pm PT | Tuesday – Thursday
Salary Range: $72,000 - $75,000 / Annually DOE (+ Full Benefits)
Responsibilities:
- Prepare Tables of Contents (TOCs)
- Mark Tables of Authorities (TOAs) manually
- Create, edit, and format complex legal documents, including pleadings, briefs, motions, and memoranda for all states and courts
- Draft standard legal forms and templates as needed. Proofread legal documents for grammar, punctuation, and formatting errors.
- Perform document or audio transcription as required
- Ensure compliance with local court rules and formatting requirements
- process edits or revisions based on feedback from attorneys, trial team and clients
- Conduct thorough online research to understand specific court requirements and filing protocols. Staying current with changes in legal procedures, court rules, and filing requirements.
- Manage electronic filing processes using ECF and PACER
- Track and confirm the status of filed documents and maintain filing records
- Organize and maintain electronic and physical legal document files
Qualifications: Qualified candidates should have a minimum of four to five years of legal experience as a document processor, legal assistant, secretary or paralegal. A minimum of a high school diploma is required. Prior practice experience in litigation is a plus. Adept knowledge of MS Office applications with advanced skills in Adobe Acrobat Pro. Familiarity with document management systems (iManage, NetDocs, FileSite), MacPac Templates and Macros is required. Strong word processing and typing skills with ability to maintain at least 65/WPM. Adherence to strict deadlines of document production and work from attorneys. Must have exceptional professionalism, attention to detail and ability to support a fast-paced environment while prioritizing work. An accountable, self-starter with a proactive and positive approach to daily work is highly desired.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
-------------------------------------------------------------------------------------------------
Docketing & Court Services Clerk (Direct Hire)
Job # 0220bpci
Remote - CA Offices: San Francisco, Palo Alto, Los Angeles - Century City
Our client, a reputable multinational full-service law firm, is looking to fulfill a direct hire need for a remote Docket & Court Services Clerk to support the firm’s California-based Offices. This role works within Pacific Time Zones in a fully remote capacity (Must be within commuting distance to CA firm Office). Candidates must be within commuting distance from Firm offices in San Francisco, Palo Alto or Los Angeles – Century City.
Employment Type: Direct Hire | M – F | 9am – 5:30pm Pacific Time
- Remote – Must be local to CA firm office in San Francisco, Palo Alto or Los Angeles - Century City.
Pay Rate: $66,000 – 100,500 / Annually DOE (+ Full Benefits)
This Docket Clerk will be responsible for providing support for the Firm's CA office docket/calendar management procedures. Including both California state and federal cases via routine docket and data entry, database maintenance, and correspondence with legal teams as needed.
Responsibilities:
- Routine Data entry regarding docket dates from court documents, correspondence and ensures appropriate maintenance of data input via CourtAlert system
- Ensures daily preparation and distribution of reports from the docketing system including weekly lawyer deadlines reports and other case specific reports as needed.
- Provide necessary support and oversight for information workflows related to scheduling, calendaring, and procedures in litigation matters in the CA office, and as needed for Firm lawyers in other offices.
- Responds to requests related to litigation scheduling, court rules, etc., from lawyers and staff working on cases.
- Provides support and oversight for information workflows related to scheduling, calendaring, and procedures in litigation matters in the CA offices
- Evaluates processes and recommends improvements to the current systems and procedures relating to CA docketing
- Additional ad-hoc support related to litigation scheduling, court rules from lawyers and staff. Including CA state and federal ECF, pleadings and court papers filings, and case record file access and administration
Qualifications:
- Minimum two years of prior docketing experience within mid-sized to large law firm organization. A bachelor’s degree is not required; however, it is highly desired in this role. Prior experience as a paralegal is a plus.
- Working knowledge of CA state and Federal court procedures and rules
- Working proficiency in CourtAlert Docketing software and MS Office Applications (Outlook, Word, Excel, and PowerPoint)
- Excellent organizational skills and attention to detail
- Must be available to work additional hours/overtime as needed
- Demonstrates use of good judgment and good interpersonal communication skills. Balances competing priorities and works efficiently under the pressure of meeting multiple deadlines
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
-------------------------------------------------------------------------------------------------
Docketing & Court Services Clerk (Direct Hire)
Job # 0219pci
Remote - Washington D.C Office: Local to firm offices in Washington D.C., Boston or New York City
Our client, a reputable multinational full-service law firm, is looking to fulfill a direct hire need for a remote Docket & Court Services Clerk to support the firm’s Washington D.C. Office. This role works within the Eastern Time Zone in a fully remote capacity. Candidates must be local to the firm’s offices in Washington D.C., Boston or New York City.
Employment Type: Direct Hire | M – F | 9am – 5:30pm Eastern Time
- Remote - Candidates must be local to the firm’s offices in Washington D.C., Boston or New York City.
Pay Rate: $71,000 - $100,000 / Annually DOE (+ Full Benefits)
This Docket Clerk will be responsible for providing oversight of the Firm's Washington D.C. office docket and calendar management procedures. Including DMV (DC, Maryland, Virginia) state and federal cases via routine docket and data entry, database maintenance, and correspondence with legal teams as needed.
Responsibilities:
- Data entry of docket dates from court documents, correspondences and ensures appropriate maintenance of data input via CourtAlert system
- Ensures daily preparation and distribution of reports from the docketing system including weekly lawyer deadlines reports and other case specific reports as needed.
- Provide necessary support and oversight for information workflows related to scheduling, calendaring, and procedures in litigation matters in the DC office, and as needed for Firm lawyers in other offices.
- Responds to requests related to litigation scheduling, court rules, etc., from lawyers and staff working on cases.
- Provides support and oversight for information workflows related to scheduling, calendaring, and procedures in litigation matters in the DC office
- Evaluates processes and recommends improvements to the current systems and procedures relating to DC cases
- Additional ad-hoc support related to litigation scheduling, court rules from lawyers and staff. Including DMV States (Washington D.C., Maryland, Virginia) state and federal ECF, pleadings and court papers filings, and case record file access and administration
Qualifications:
Qualified candidates should possess a minimum of two years of prior docketing experience in a mid-sized to large law firm environment. While a bachelor’s degree is not required, it is highly desired for this role. Previous experience as a paralegal is a plus. Working knowledge of DMV (Washington D.C., Maryland, Virginia) state and Federal court procedures and rules is essential, along with proficiency in CourtAlert docket management software and Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint. Strong organizational skills and attention to detail are critical, and the candidate must be willing to work additional hours or overtime as necessary. The role requires good judgment, strong interpersonal communication skills, and the ability to balance competing priorities and work efficiently under the pressure of meeting multiple deadlines.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
-------------------------------------------------------------------------------------------------
Litigation Associate (Direct Hire)
Job # 0219bpci
San Francisco, CA
Our client, A well-established litigation and antitrust law firm is looking to fulfill the need for a full time direct hire Litigation Associate based out of the firms downtown San Francisco office (Financial District). This position reports on a hybrid basis (three days in office)
Employment type: Direct Hire | M-F | 8:30am – 5:30pm Pacific Time
- Hybrid Reporting: Three days in office
Salary Range: $175,000 - $210,000 / Annually (DOE)
Responsibilities:
- Run and manage a docket of client cases and matters
- Draft complaints. Motions pleading and discovery related legal documents
- Intake, argue and defend depositions
- Convey motions in court
- Manage and oversee the mediation process
- Examine witnesses during trial
- Supervise junior associates and legal support staff
Qualifications:
Qualified candidates will possess at least five years of legal experience in complex litigation, antitrust or class action matters. Must be an actively licensed attorney and in good standing with CA State bar. Candidates with previous clerkship experience are highly desired. Proficiency in MS Office (Outlook, Excel, PowerPoint) and experience in Adobe Acrobat, Westlaw, LexisNexis, practice management software. Must possess strong professionalism, organization and time management skills. Ability to maintain and manage multiple cases and deadlines with composure. A proactive, positive and team-oriented candidate is highly desired in this role.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
-------------------------------------------------------------------------------------------------
Corporate Legal Assistant (Direct Hire)
Job # 0218pci
San Francisco, CA
Our client, A well-established multinational law firm located in downtown San Francisco (Financial District), is looking the fulfill the need for a direct hire Corporate Legal Assistant. This role reports on a hybrid basis (Tues - Thurs in office), to the downtown San Francisco office location.
Employment Type: Full Time Temp to Hire | M - F | 8:45am – 5:15pm Pacific Time
- Hybrid: Tuesday - Thursday Onsite
Pay Range: $100,000 - $124,000 / Annually (+ Full Benefits)
This Corporate Legal Assistant will work closely with one Private Equity partner in daily administrative support needs including calendaring, travel coordination, client engagement, legal drafting and documents management.
Responsibilities:
Administrative support:
- Managing attorney and practice group calendar with relevant case filing deadlines, attorney and client meetings (in-person & virtual), project or firm deadlines, PTO, etc.
- Coordinate travel planning and agenda for attorneys. Including lodging, flight/car, food and meetings services as requested
- Actively monitor the docket and work collaboratively with the docketing department to ensure all deadlines and calendaring items are up to date
- Oversee inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking, processing and managing on behalf of attorney for client, travel or business development related opportunities
- Initiate new client conflict checks, open and close client matters and prepare engagement letters
- Attorney billable hour tracking, entry and drafting of client prebills within time/billing systems for further accounting
- Support to special projects, legal research or ad-hoc clerical tasks as arise
Document Management & Preparation:
- Draft, revise, and finalize a variety of corporate documents such as contracts, agreements, transactional documents, compliance materials, closing documents, and audit letters
- Assist in compiling pre-closing documents and preparing sets of executed documents for multiple signatures and amendments.
- Perform E-filing within Secretary of State office, as well as federal, state, and local courts.
- Maintain document management system with upkeep and tracking of case/matter related documents
Qualifications:
Qualified candidates should have a minimum of four years’ prior secretarial or legal assistant experience directly supporting Private Equity (preferred), Corporate & Securities or M&A practice. Minimum of an associate’s degree. Proficiency in MS Office Suite and Adobe. Experience in practice management software and document management systems (NetDocs, iManage, etc.). Knowledge of expense management systems (ChromeRiver, Concur, Expensify, etc.) Working knowledge of California State and Federal court E-filing rules and procedures. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high-level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
-------------------------------------------------------------------------------------------------
Litigation Paralegal (Direct Hire)
Job # 0218bpci
San Francisco, CA
Our client, A well-established litigation and antitrust law firm is looking to fulfill the need for a full-time direct hire Litigation Paralegal based out of the firms downtown San Francisco office (Financial District). This position reports on a hybris basis (three days in office).
Employment type: Direct Hire | M-F | 8:30am – 5:30pm Pacific Time
- Hybrid Reporting: Three Days in office
- Flexibility for OT as needed. Non-Exempt
Salary Range: $85,000 - $115,000 / Annually (DOE)
This paralegal will work on a variety of complex litigation and antitrust matters, working alongside partners and associates during all stages of litigation, from the inception of a matter through discovery, trial, post-trial, and appeals.
Responsibilities:
- Oversee various elements of litigation case management. Including file management, discovery, and trial activity
- Initiate a case calendaring system to track filings and deadlines. Including providing reminders and reports of upcoming deadlines or items
- Task and responsibility delegation to junior paralegals and other support staff as needed on large or complex litigation matters in all phases of trial
- Routine correspondence with outside entities (courts, government agencies, expert witnesses, corporations, vendors and other counsel) to gather information or coordinate trial or arbitration related activities
- Liaison between case team lawyers and support staff as needed to ensure that case related tasks and service are meeting firm and team expectations
- Draft, review, and analyze various legal documents as requested. Including cite and fact checking in addition to conforming documents to proper bluebook or CSM citation.
- Filing and serving legal documents (electronically and physically)
- Routine legal research as needed via attorney request and oversight
- Ad-hoc projects and tasks to the case team as needed
Qualifications:
A paralegal certification is required in this role. A 4-years bachelors in any field of study is a plus. Experience in complex litigation matters and trial is required. Including proficient in all phases of litigation: Intake, Discovery, Trial and Appeals. Must be available to work overtime (nights & weekend) as needed. Proficiency in MS Office (Outlook, Excel, PowerPoint), Adobe Suite, Westlaw, LexisNexis, legal timekeeping software. Must possess strong professionalism, organization and time management skills. Ability to maintain and manage multiple cases and deadlines with composure. A proactive, positive and team-oriented candidate is highly desired in this role.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
-------------------------------------------------------------------------------------------------
