Note: When applying for a job listing, make sure to include the Job Name and Job # on the Submit Form. Please submit resumes in WordDoc (or GoogleDox) format. Thank you!
Legal Marketing Technologist (Direct Hire) -- NEW OPPORTUNITY
Job # 0528pci
San Francisco, CA
Our client, a reputable mid-sized law firm is looking to fulfill the need for a direct hire Digital Marketing Technologist based out of the firms downtown San Francisco office. This position reports on a hybrid (in-office three days per week) basis.
Employment Type: Full Time Direct Hire | M - F | 9am - 5:30pm PT
- Hybrid reporting with three days in-office required
Salary: $115,000 - $125,000 DOE / Annually (+ Full Benefits)
Responsibilities:
- Monitor business development and marketing initiatives, documenting activities and highlighting key successes
- Plan and implement digital content strategies that align with business objectives, incorporate competitor analysis, and strengthen the firm’s brand presence
- Manage, update, and maintain content on the firm’s websites to ensure it is accurate, current, and consistent with branding guidelines
- Regularly update firmographics and information such as attorney bios and service or industry pages, to align with SEO best practices (e.g., keywords, meta descriptions, and tagging) and firm standards
- Input new litigation matters into the firm’s web-based database and update descriptions for use on pitches and on the firm website
- Design branded digital graphics for advertising and email campaigns using Canva or similar tools
- Perform keyword research to support SEO and content strategies, leveraging AI-driven tools where applicable
- Utilize analytics and engagement tools to track website performance, including traffic, bounce rates, and engagement; deliver insights to guide marketing and business development
- Recommend and implement new website features and functionalities to enhance user experience and overall site performance
- Publish media coverage and thought leadership on the firm’s website and distribute through targeted email alerts
- Analyze the performance of digital campaigns and website activity to ensure continual improvement and strategic consistency
- Collaborate with attorneys and support staff to maintain contact lists; assist in researching and evaluating CRM systems for future implementation
- Support ad-hoc marketing-related tasks and contribute to program development as needed beyond the core responsibilities outlined above
Qualifications:
Qualified candidates should have a bachelor’s degree in marketing, communications, or business-related field of study. Three to five years of experience working in a marketing technology client role in a law firm or similar professional services firm. Strong technical skills with proficiency in Microsoft Office Applications. A willingness to learn marketing tools including Canva, InfoDash, WordPress, ConstantContact, LexMachina and iManage. Must Possess strong interpersonal, written, and oral skills are required. Ability to manage multiple project timelines and tight deadlines with composure. Possesses strong leadership qualities with a proactive and team-oriented working style when needed.
We are a local staffing service assisting our client with this direct hire need. Please respond with a resume and contact information.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Business Development Coordinator (Direct Hire) -- NEW OPPORTUNITY
Job # 0527pci
San Francisco, Los Angeles - Century City
Our client, a large multinational full-service law firm is looking to fulfill a need for a direct hire Business Development Coordinator based out of the firms downtown San Francisco or Los Angeles (Century City) office. This position reports on a hybrid (in-office as needed) basis.
Employment Type: Full Time Direct Hire | M - F | 9am - 5:30pm PT
- Hybrid in-office as needed
Salary:
- San Francisco Office: $65,900 – $80,000 DOE / Annually (+ Full Benefits Package)
- Los Angeles (Century City) Office: $61,000 – $80,000 DOE / Annually (+ Full Benefits Package)
The Business Development Coordinator will work collaboratively and report directly to the West Coast and California Business Development Managers. Assisting in the implementation and execution of the business development initiatives regarding client development, marketing, and new business generation.
Responsibilities:
- Drafting and execution of client pitches (RFPs) supporting practice partners, associates, and client teams as arise
- Support the development and execution of marketing and business development plans, industry group plans, and Firm wide initiatives to advance group goals.
- Maintain up-to-date practice group experience and representative matters for proposals, directory submissions, website, and marketing material updates
- Cross-Department coordination with firmwide events team to coordinate and implement client webinars, roundtables, CLEs and other events. Including organization of event lifecycle from pre-event to post-event tasks
- Coordinate lawyer participation in conferences, seminars, forums, sponsorships, and speaking and writing opportunities, and ensure effective participation
- Develop and maintain client mailing lists, directories, and contact information in database
- Tracking client development activities, efforts, and results via Salesforce
- Generating reporting on previous and upcoming business development activities, success factors and assessments
- Coordinate and draft submissions/updates for relevant practices for directory listings and awards/recognitions including Chambers Reports.
- Collaboration with the communications team to help develop group marketing materials, including client alerts, website content, newsletters, brochures, and thought leadership material. Including the use of print/digital materials
Qualifications:
Qualified candidates should have a bachelor’s degree in marketing, communications, or business-related field of study. Prior experience within a professional service organization with a role in marketing or business development is highly desired. Strong technical skills with proficiency in Microsoft Office Applications. Additional skills in Salesforce (or CRMs), Adobe Suite, and expense management systems are a plus. Exceptional interpersonal, written, and oral skills are required. Ability to manage multiple project timelines and tight deadlines with composure. Possesses strong leadership qualities with a proactive and team-oriented working style when needed.
We are a local staffing service assisting our client with this direct hire need. Please respond with a resume and contact information.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Secretary (Temp to Hire)
Job # 0523pci
Downtown Oakland, CA
Our client, A well-established labor and employment firm located in downtown Oakland, CA (located within two blocks of 12th St. Oakland BART), Is looking to fulfill the need for a temp to hire a Legal Secretary. This assignment is expected to temp for at least twelve weeks, prior to converting direct hire.
Employment Type: Full Time Temp to Hire | M - F | 8:30am – 5pm
- Onsite while temp
- Hybrid (three days in office) once direct hire
Pay Rate: $35.00 / Hour (During Temp Period)
- $70,000 – 95,000 / Annually (Once Direct Hire + Full Benefits)
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and any client services as needed
- Oversee inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and submissions on behalf of attorney. Including processing check or payment requests for vendor services as needed
- Initiate conflict checks, and new client/matter steps with client profile buildout in practice management software
- Support to special projects, legal research or ad-hoc clerical tasks as arise
Document Management & Preparation:
- Prepare, draft, and finalize various documents including internal, external and client correspondence. Drafting memos and legal documents such as TOA/TOCs as needed
- E-filing within State and Federal Courts. Utilizing legal database for docketing procedures
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Maintain document management system with upkeep and tracking of case/matter related documents
Qualifications:
Qualified candidates should have at least three years of legal secretary or assistant experience. Practice experience in Employment & Labor Law is a plus (not required). A high school diploma is required (minimum). Proficiency in MS Office Suite with prior experience in document and practice management systems, Adobe Acrobat and docketing software. Strong word processing skills with strong attention to detail. Must possess adept time management skills, professionalism, and ability to support a fast-paced environment while prioritizing work and deadlines accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our clients with this temp to hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temp to Hire
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Legal Administrative Assistant (Temporary)
Job # 0522pci
San Francisco, CA
Our client, a well-established multinational law firm located in downtown San Francisco (Financial District), is looking to fulfill the need for a temporary Legal Secretary to support the Litigation team. This assignment is expected to last about six to eight weeks with the possibility of extension.
Employment Type: Full Time Temporary | M - F | 9am – 5:30pm PT
- On-Site
Pay Rate: $35.00 / Hour
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and any client services as needed
- Oversee inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and submissions on behalf of attorney. Including processing check or payment requests for vendor services as needed
- Initiate conflict checks, and new client/matter steps with client profile buildout in practice management software
- Support to special projects, legal research or ad-hoc clerical tasks as arise
Document Management & Preparation:
- Draft and finalize legal and non-legal documents or PowerPoint slides. Documents might include general correspondence, memos, briefs, tables of contents, tables of authority, notices, pleadings, motions, discovery & response, proposed orders, extensions, dismissals
- E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
Qualifications:
Qualified candidates should have a minimum of four to five years’ prior secretary or legal assistant experience in Litigation. A high school diploma is required. Must possess knowledge of court rules and procedures and filing within California State and Federal court is required. Proficiency in MS Office 365, practice management and calendaring software (CompuLaw, Clio, etc.), document management (iManage, NetDoc) and Adobe Acrobat. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail and deadline management is a plus. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this temporary need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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DEI Business Analyst (Direct Hire)
Job # 0522bpci
San Francisco, Los Angeles - Century City
Our client, A large global law firm is looking to fulfill the need for a full-time direct hire DEI Business Analyst based out of the firms San Francisco or Los Angeles – Century City office location. This position reports on a hybrid (in-office as needed) basis.
Employment Type: Full Time Direct Hire | M - F | 9am - 5:30pm PT
- Hybrid reporting as needed
Salary: $89,000 - $131,500 DOE / Annually (+Full Benefits)
Responsibilities:
- Conduct data analysis to identify key insights, trends, and patterns from diverse data sources
- Ensure data integrity through meticulous reconciliation and audit processes.
- Develop clear and visually compelling reports and dashboards using tools like Excel, Tableau, or similar platforms to communicate complex information effectively
- Identify and implement improvements in data-related processes to enhance efficiency across the DEI team
- Draft responses to industry surveys regarding the firm’s DEI policies and initiatives.
- Manage multiple data requests, ensuring timely delivery and meeting stakeholder expectations
- Serve as a liaison between the DEI team and internal stakeholders to gather requirements, define objectives, and scope DEI-related projects and requests
- Monitor the progress of DEI projects and requests, adjusting timelines or scopes when needed to ensure successful outcomes
- Track DEI projects and requests using the firm’s project management system
- Communicate project risks, updates, and outcome to team leadership, escalating critical issues or pain points as necessary
Qualifications:
Qualified candidates should possess a bachelor’s degree (required). A minimum of two years of work experience in data analytics and reporting. Certifications or coursework in data analytics or data science is a plus. Prior law firm experience is a plus. Proficiency in MS Office Suite with strong working knowledge of Excel and SQL. Strong time management skills with sharp attention to detail or organization. Must possess a high level of professionalism, and ability to support a fast-paced environment and prioritize scope of work as needed. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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DEI Business Analyst (Direct Hire)
Job # 0521pci
New York City, Boston
Our client, A large global law firm is looking to fulfill the need for a full-time direct hire DEI Business Analyst based out of the firms San Francisco or Los Angeles – Century City office location. This position reports on a hybrid (in-office as needed) basis.
Employment Type: Full Time Direct Hire | M - F | 9am - 5:30pm
- Hybrid reporting as needed
Salary: $93,000 - $131,000 DOE / Annually (+Full Benefits)
Responsibilities:
- Conduct data analysis to identify key insights, trends, and patterns from diverse data sources
- Ensure data integrity through meticulous reconciliation and audit processes.
- Develop clear and visually compelling reports and dashboards using tools like Excel, Tableau, or similar platforms to communicate complex information effectively
- Identify and implement improvements in data-related processes to enhance efficiency across the DEI team
- Draft responses to industry surveys regarding the firm’s DEI policies and initiatives.
- Manage multiple data requests, ensuring timely delivery and meeting stakeholder expectations
- Serve as a liaison between the DEI team and internal stakeholders to gather requirements, define objectives, and scope DEI-related projects and requests
- Monitor the progress of DEI projects and requests, adjusting timelines or scopes when needed to ensure successful outcomes
- Track DEI projects and requests using the firm’s project management system
- Communicate project risks, updates, and outcome to team leadership, escalating critical issues or pain points as necessary
Qualifications:
Qualified candidates should possess a bachelor’s degree (required). A minimum of two years of work experience in data analytics and reporting. Certifications or coursework in data analytics or data science is a plus. Prior law firm experience is a plus. Proficiency in MS Office Suite with strong working knowledge of Excel and SQL. Strong time management skills with sharp attention to detail or organization. Must possess a high level of professionalism, and ability to support a fast-paced environment and prioritize scope of work as needed. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Assistant - Executive Level (Direct Hire)
Job # 0521bpci
San Francisco, CA
Our client, A well-established corporate law firm located in downtown San Francisco (Financial District), is looking to fulfill the need for a direct hire Legal Assistant – Executive Level to support the litigation practice lead partner. This position reports hybrid with Tuesday through Thursday required on-site in the downtown San Francisco office.
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid: Tuesday – Thursday required (On-Site)
Salary: $95,000 – $130,000 (Annually + Full Benefits)
Responsibilities:
Administrative support:
- Partner and practice group calendar management (via Outlook) of applicable client meeting (in-person & virtual), filing and project deadlines, trial related activity with coordination of conference rooms and travel logistics as needed. Including domestic and international travel
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Serves as a professional liaison between the Executive Committee, Partners, Firm Management, and external contacts.
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Coordination and support of assignment attorney business development engagements and opportunities
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft and finalize legal and non-legal documents or PowerPoint slides. Documents might include general correspondence, memos, briefs, tables of contents, tables of authority, notices, pleadings, motions, discovery & response, proposed orders, extensions, dismissals
- Process E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
- Supports word processing and transcription as needed
Qualifications:
Qualified candidates should have a minimum of seven years’ prior secretary or legal assistant experience in Litigation. Experience supporting managing partners, practice group chair or equity partner is required. A high school diploma is required (minimum). Proficiency in MS Office 365, practice management and calendaring software (CompuLaw, Clio, etc.), expense reporting systems (ChromeRiver, Concur), document management (iManage, NetDoc), Adobe Acrobat and billing software (Intapp). Up to date knowledge of court rules/procedures and filing within California State and Federal court is required. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail and deadline management is a plus. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Administrative Assistant (Temporary)
Job # 0520pci
San Francisco, CA
Our client, a well-established boutique law firm located in downtown San Francisco (Financial District), is looking to fulfill the need for a temporary Legal Secretary to support the Litigation team. This assignment is expected to last about six to eight weeks with the possibility of extension.
Employment Type: Full Time Temporary | M - F | 9am – 5:30pm PT
- On-Site
Pay Rate: $35.00 / Hour
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and any client services as needed
- Oversee inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and submissions on behalf of attorney. Including processing check or payment requests for vendor services as needed
- Initiate conflict checks, and new client/matter steps with client profile buildout in practice management software
- Support to special projects, legal research or ad-hoc clerical tasks as arise
Document Management & Preparation:
- Prepare, draft, and finalize various documents including internal, external and client correspondence. Drafting memos and legal documents such as TOA/TOCs as needed
- E-filing within State and Federal Courts. Utilizing legal database for docketing procedures
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Maintain document management system with upkeep and tracking of case/matter related documents
Qualifications:
Qualified candidates should have at least two to three years’ legal secretary experience. Practice experience in Litigation is a plus. A 4-years bachelor’s degree is highly desired, and a high school diploma is required. Proficiency in MS Office Suite with experience in document and practice management systems, Adobe Acrobat, and legal billing software. Strong word processing skills with sharp attention to detail. Must possess adept time management skills, professionalism, and ability to support a fast-paced environment while prioritizing scope of work. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this temporary need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temporary
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Client Services Specialist (Direct Hire)
Job # 0520bpci
Palo Alto, CA
Our client, A large multinational law firm is looking to fulfill the need for a direct hire Client Services Specialist to support the Palo Alto office (Near Page Mill). This position reports onsite five days a week, with the possibility for overtime to support after-hours work events or client engagements.
Employment type: Full Time Direct Hire | M-F | 9am – 5:30pm PT
- Onsite reporting five days a week
- Flexibility for overtime and non-exempt
Salary Range: $59,000 - $84,000 / Annually (+ Full benefits)
Responsibilities:
- Oversee the front desk reception, including multi-line inbound call screening, forwarding and message handling.
- Directing guests, internal staff, and team members to appropriate offices, conference rooms or departments. Visitor registration and badging upon arrival and departure
- Concierge level service to conference rooms in the office. Including Scheduling and arranging meeting rooms, catering services, room set up and audio/visual equipment coordination via internal EMS system
- Helping staff and clients with requests for special arrangements or services, including transportation, restaurant reservations, travel, and lodging
- Work collaboratively with building security to provide active visitor/guest list, badging detains and continuity with facilities team members
- Inventory restocking of refreshments, snacks and office supplies as needed
- Process and submit office service-related invoices, expense reimbursement and time entries as needed
- Administrative functions arise. Including filing, mail screening, and database support
Qualifications:
Ideal candidates should possess at least two years of experience in reception, office services or administrative roles. Prior professional service industry experience is highly desired. Must demonstrate excellent interpersonal and communication skills, both in-person and over the phone. Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) is essential, with a willingness to learn new programs and systems as needed. The ability to thrive in a fast-paced office environment is crucial. An accountable, team-oriented individual with a positive attitude is highly desired.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information. Thank you!
Pursuant to the local Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Litigation Secretary (Direct Hire)
Job # 0519pci
Santa Monica, CA
Our client, A well-established mid-sized law firm located in Santa Monica, is looking to fulfill the need for a direct hire Litigation Secretary. This position reports hybrid with Monday and Wednesday required on site (lunch provided on Wednesdays in addition to onsite parking).
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid: Monday & Wednesday in office (lunch provided on Wednesday)
- Onsite parking provided
Salary: $90,000 – 95,000 (Annually + Full Benefits)
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, coordinating A/V equipment and accommodations via reservation setting and IT team communication
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Coordination and support of assignment attorney business development engagements and opportunities
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft, finalize and maintain various legal and non-legal documents or PowerPoint slides. Documents may include general correspondence, memos, TOC/TOAs, discovery and response. Legal shells (notices, pleadings, briefs, motions, discovery & response, proposed orders, extensions, dismissals)
- E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
- Supports word processing and transcription as needed
Qualifications:
Qualified candidates should have a minimum of five years prior secretary or legal assistant experience in Litigation. Experience supporting Labor & Employment is a plus. A high school diploma is required. Must possess knowledge of court rules/procedures and filing within California State and Federal court is required. Proficiency in MS Office 365, practice management software (CompuLaw, Clio, etc.), document management (iManage, NetDoc) and Adobe (or Kofax). Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail and deadline management is a plus. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Litigation Secretary (Direct Hire)
Job # 0519bpci
San Francisco, CA
Our client, A well-established mid-sized firm is looking to fulfill a need for a direct hire Litigation Secretary based in the downtown San Francisco office (Financial District). This position reports hybrid with Tuesday through Thursday required on site (lunch provided in addition to commuter benefits).
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid: Tuesday – Thursday in office (lunch provided)
- Commuter Benefit
Salary: $95,000 – 100,000 (Annually + Full Benefits)
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, coordinating A/V equipment and accommodations via reservation setting and IT team communication
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Coordination and support of assignment attorney business development engagements and opportunities
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft, finalize and maintain various legal and non-legal documents or PowerPoint slides. Documents may include general correspondence, memos, TOC/TOAs, discovery and response. Legal shells (notices, pleadings, briefs, motions, discovery & response, proposed orders, extensions, dismissals)
- E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
- Supports word processing and transcription as needed
Qualifications:
Qualified candidates should have a minimum of five years prior secretary or legal assistant experience in Litigation. Experience supporting Labor & Employment is a plus. A high school diploma is required. Must possess knowledge of court rules/procedures and filing within California State and Federal court is required. Proficiency in MS Office 365, practice management software (CompuLaw, Clio, etc.), document management (iManage, NetDoc) and Adobe (or Kofax). Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail and deadline management is a plus. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your uated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Corporate Legal Assistant (Direct Hire)
Job # 0509pci
San Francisco, CA
Our client, A well-established corporate law firm located in downtown San Francisco (Financial District), is looking the fulfill the need for a direct hire Corporate Legal Assistant. This role reports on a hybrid basis (three days in office), to the downtown San Francisco office location.
Employment Type: Full Time Direct Hire | M - F | 8:45am – 5:15pm PT
- Hybrid Reporting: Tuesday – Thursday (On-Site)
Pay Rate: $100,000 - $115,000 / Annually (+ Full Benefits)
This corporate legal assistant will work closely with Private Equity partners in daily administrative support needs including calendaring, travel coordination, client engagement, legal drafting and documents management
Responsibilities:
Administrative support:
- Managing attorney and practice group calendar with relevant case filing deadlines, attorney and client meetings (in-person & virtual), project or firm deadlines, PTO, etc.
- Coordinate travel planning and agenda for attorneys. Including lodging, flight/car, food and meetings services as requested
- Actively monitor the docket and work collaboratively with docketing department to ensure all deadlines and calendaring items are up to date
- Oversee inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking, processing and managing on behalf of attorney for client, travel or business development related opportunities
- Initiate new client conflict checks, open and close client matters and prepare engagement letters
- Attorney billable hour tracking, entry and drafting of client prebills within time/billing systems for further accounting
- Support to special projects, legal research or ad-hoc clerical tasks as arise
Document Management & Preparation:
- Draft, revise, and finalize a variety of corporate documents such as contracts, agreements, transactional documents, compliance materials, closing documents, and audit letters
- Assist in compiling pre-closing documents and preparing sets of executed documents for multiple signatures and amendments.
- Perform e-filing requirements within Secretary of State office, as well as federal, state, and local courts.
- Maintain document management system with upkeep and tracking of case/matter related documents
Qualifications:
Qualified candidates should have a minimum of three to four years’ prior legal assistant experience directly supporting Private Equity (preferred), Corporate & Securities or Mergers and Acquisitions practice. A high school diploma is required (minimum). Proficiency in MS Office 365, practice management and calendaring software (CompuLaw, Clio, etc.), expense reporting systems (ChromeRiver, Concur), document management (iManage, NetDoc), Adobe Acrobat and billing software (Intapp). Knowledge and experience filing corporate documents within Secretary of State office. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high-level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Assistant - Intellectual Property (Direct Hire)
Job # 0509bpci
San Francisco, CA
Our client, A well-established corporate law firm located in downtown San Francisco, is looking to fulfill a need for a direct hire Legal Assistant to support the intellectual property practice group. This position reports hybrid with Tuesday through Thursday required on site in the downtown San Francisco office.
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid: Tuesday – Thursday in office
Salary: $110,000 – 115,000 (Annually + Full Benefits)
Responsibilities:
Administrative support:
- Attorney and practice group calendaring (via Outlook) of applicable client meeting (in person & virtual), filing and project deadlines, trial related activity with coordination of conference rooms and travel logistics as needed
- Case management, correspondence and communication with courts, clients, witnesses, experts and opposing counsel regarding hearings, depositions, trials and various meetings.
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions via InTapp system
- Coordination and support of assignment attorney business development engagements and opportunities
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft and finalize legal and non-legal documents or PowerPoint slides. Documents might include general correspondence, memos, briefs, tables of contents, tables of authority, notices, pleadings, motions, discovery & response, proposed orders, extensions, dismissals
- Prepare, revise and proofread various applications and documents related to data security and tech transactional matters as well as patent infringement claims, including filings, responses, amendments, Information Disclosure Statements
- E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
- Supports word processing and transcription as needed
Qualifications:
Qualified candidates should have a minimum of three years’ prior secretary or legal assistant experience in intellectual property and patent/trademark experience. A high school diploma is required. Must possess knowledge of court rules/procedures and filing within California State and Federal court is required. Proficiency in MS Office 365, practice management and calendaring software (CompuLaw, Clio, etc.), expense reporting systems (ChromeRiver, Concur), document management (iManage, NetDoc), Adobe Acrobat and billing software (Intapp). Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail and deadline management is a plus. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Assistant (Direct Hire)
Job # 0508pci
Century City, CA
Our client, A multinational law firm in Century City is looking to fulfill a need for a direct hire Legal Practice Assistant to support the Litigation practice group. This practice assistant reports on a hybrid work schedule with three days reporting in the Century City office location.
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid (Three days in office)
- Flexibility for overtime is needed. Nonexempt
Salary: $75,000 - $105,500 / Annually (+ Full Benefits)
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) of applicable client meeting (in person & virtual), filing and project deadlines, trial related activity with coordination of conference rooms and travel logistics as needed.
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work and client related expenses. Including processing check requests for vendor services as needed with accounting team
- Initiate new client conflict checks, and new client/matter forms with client profile buildout and matter descriptions in practice management software
- Attorney billable hour tracking, entry, and submissions for client billing
- Support to assigned attorney business development opportunities and engagements
- Support special projects, legal research or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft and finalize legal and non-legal documents or PowerPoint slides. Documents might include general correspondence, memos, briefs, tables of contents, tables of authority, notices, pleadings, motions, discovery & response, proposed orders, extensions, dismissals
- Maintain and prepare motion binders and special working binders
- E-filing within State and Federal Courts. Utilizing docketing software
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Upkeep to internal document management system as a central repository for all matter and client related documents
- Supports word processing projects as arise
Qualifications:
Qualified candidates should have a minimum of one to two years prior legal assistant, clerk, externship or junior paralegal experience. Knowledge with filing within California State and Dederal court is a plus. Working knowledge of MS Office 365, iManage, CompuLaw, Intapp (and Intapp Time), 3E Thomson Reuters, ChromeRiver, Adobe Suite. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work and deadlines accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Senior Litigation Paralegal (Direct Hire)
Job # 0509bpci
San Francisco, Los Angeles - Century City (Hybrid)
Our client, A large corporate law firm is looking to fulfill a direct hire need for a Senior Litigation Paralegal. This position reports in a hybrid capacity, and would support this firm's San Francisco or Los Angeles - Century City office location.
Employment type: Direct Hire | M-F | 9am -5:30pm Pacific Time
- Hybrid: Tuesday - Thursday in office
- Flexibility for OT as needed. Non-Exempt
Salary: $87,500 – $140,000 / Annually (+ Benefits)
This Senior Paralegal will act as the lead on large, complex cases and provide case management, task delegation, and informal mentorship to junior paralegals and staff.
Responsibilities:
- Oversee various elements of litigation case management. Including file management, discovery, and trial activity
- Initiate a case calendaring system to track filings and deadlines. Including providing reminders and reports of upcoming deadlines or items
- Task and responsibility delegation to junior paralegals and other support staff as needed on large or complex litigation matters in all phases of trial
- Routine correspondence with outside entities (courts, government agencies, expert witnesses, corporations, vendors and other counsel) to gather information or coordinate trial or arbitration related activities
- Liaison between case team lawyers and support staff as needed to ensure that case related tasks and service are meeting firm and team expectations
- Draft, review, and analyze various legal documents as requested.
- Routine legal research as needed via attorney request and oversight
- Provide formal and informal guidance and training to junior paralegals regarding litigation procedures and firm best practices
- Ad-hoc projects and tasks to the case team as needed
Qualifications:
- A 4-year college degree is required in this role. A paralegal certification is a plus
- 5+ years’ experience of large-firm litigation experience, or mid-sized to specialized litigation firm
- Proficient in all phases of litigation: Intake, Discovery, and Trial
- Experience preparing and attending trials/arbitrations/hearings. Experience coordinating trial/arbitration logistics: Workspace, setting up remote office space, and coordinating with outside vendors or contacts
- Available to work overtime, and travel as needed on a case-basis
- Proficiency in MS Office (Outlook, Excel, PowerPoint), Adobe Suite, WestLaw, LexisNexis, E-discovery databases, litigation software
- Familiarity with USITC - Electronic Case Files and Filing procedures. As well as Section 337 investigations conducted by USITC
- Strong interpersonal skills, attention to detail and professionalism
- Ability to maintain and manage multiple deadlines and projects simultaneously
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Docketing & Court Services Clerk (Direct Hire)
Job # 0508pci
Remote - Washington D.C Office: Local to firm offices in Washington D.C., Boston or New York City
Our client, a reputable multinational full-service law firm, is looking to fulfill a direct hire need for a remote Docket & Court Services Clerk to support the firm’s Washington D.C. Office. This role works within the Eastern Time Zone in a fully remote capacity. Candidates must be local to the firm’s offices in Washington D.C., Boston or New York City.
Employment Type: Direct Hire | M – F | 9am – 5:30pm Eastern Time
- Remote - Candidates must be local to the firm’s offices in Washington D.C., Boston or New York City.
Pay Rate: $71,000 - $100,000 / Annually DOE (+ Full Benefits)
This Docket Clerk will be responsible for providing oversight of the Firm's Washington D.C. office docket and calendar management procedures. Including DMV (DC, Maryland, Virginia) state and federal cases via routine docket and data entry, database maintenance, and correspondence with legal teams as needed.
Responsibilities:
- Data entry of docket dates from court documents, correspondences and ensures appropriate maintenance of data input via CourtAlert system
- Ensures daily preparation and distribution of reports from the docketing system including weekly lawyer deadlines reports and other case specific reports as needed.
- Provide necessary support and oversight for information workflows related to scheduling, calendaring, and procedures in litigation matters in the DC office, and as needed for Firm lawyers in other offices.
- Responds to requests related to litigation scheduling, court rules, etc., from lawyers and staff working on cases.
- Provides support and oversight for information workflows related to scheduling, calendaring, and procedures in litigation matters in the DC office
- Evaluates processes and recommends improvements to the current systems and procedures relating to DC cases
- Additional ad-hoc support related to litigation scheduling, court rules from lawyers and staff. Including DMV States (Washington D.C., Maryland, Virginia) state and federal ECF, pleadings and court papers filings, and case record file access and administration
Qualifications:
Qualified candidates should possess a minimum of two years of prior docketing experience in a mid-sized to large law firm environment. While a bachelor’s degree is not required, it is highly desired for this role. Previous experience as a paralegal is a plus. Working knowledge of DMV (Washington D.C., Maryland, Virginia) state and Federal court procedures and rules is essential, along with proficiency in CourtAlert docket management software and Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint. Strong organizational skills and attention to detail are critical, and the candidate must be willing to work additional hours or overtime as necessary. The role requires good judgment, strong interpersonal communication skills, and the ability to balance competing priorities and work efficiently under the pressure of meeting multiple deadlines.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Litigation Associate (Direct Hire)
Job # 0508bpci
San Francisco, CA
Our client, A well-established litigation and antitrust law firm is looking to fulfill the need for a full time direct hire Litigation Associate based out of the firms downtown San Francisco office (Financial District). This position reports on a hybrid basis (three days in office)
Employment type: Direct Hire | M-F | 8:30am – 5:30pm Pacific Time
- Hybrid Reporting: Three days in office
Salary Range: $175,000 - $210,000 / Annually (DOE)
Responsibilities:
- Run and manage a docket of client cases and matters
- Draft complaints. Motions pleading and discovery related legal documents
- Intake, argue and defend depositions
- Convey motions in court
- Manage and oversee the mediation process
- Examine witnesses during trial
- Supervise junior associates and legal support staff
Qualifications:
Qualified candidates will possess at least five years of legal experience in complex litigation, antitrust or class action matters. Must be an actively licensed attorney and in good standing with CA State bar. Candidates with previous clerkship experience are highly desired. Proficiency in MS Office (Outlook, Excel, PowerPoint) and experience in Adobe Acrobat, Westlaw, LexisNexis, practice management software. Must possess strong professionalism, organization and time management skills. Ability to maintain and manage multiple cases and deadlines with composure. A proactive, positive and team-oriented candidate is highly desired in this role.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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