Note: When applying for a job listing, make sure to include the Job Name and Job # on the Submit Form. Please submit resumes in WordDoc (or GoogleDox) format. Thank you!
Legal Receptionist (Temporary) -- NEW OPPORTUNIY!
Job # 0218pci
San Francisco, CA
Our client, A reputable mid-sized law firm is looking to fulfill the need for a full time temporary Legal Receptionist to support the Downtown San Francisco office (Financial District). This position will report on-site five days a week. The assignment will last about three to four weeks, with the possibility of extension (as needed).
Employment type: Full Time Temporary | M - F | 9:30am – 6pm PT
- On-site reporting five days a week
- Flexibility for overtime and non-exempt
Pay Rate: $25.00 / Hour
Responsibilities:
- Oversight to the front desk, including multi-line inbound call screening, call routing, and message handling
- Greet and direct clients, visitors, and internal staff to appropriate offices, conference rooms, or departments. Manage visitor registration and badging upon arrival and departure
- Provide concierge-level support to clients and conference rooms, including scheduling and coordinating meeting space, catering, room setup and breakdown, and audio-visual equipment
- Helping staff and clients with requests for special arrangements or services, including transportation, restaurant reservations, travel, and lodging
- Process procurement orders and inventory restocking of refreshments, snacks and office supplies
- Serve as point person for mail intake, including document filing, distribution, and records management
Qualifications:
Ideal candidates should possess at least one to two years of experience in reception, office services or administrative/clerical oriented roles. Prior professional service industry experience is highly desired. Must demonstrate excellent interpersonal and communication skills, both in-person and over the phone. Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) is essential, with a willingness to learn new programs and systems as needed. The ability to thrive in a fast-paced office environment is crucial. An accountable, team-oriented individual with a positive attitude is highly desired.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this temporary need. Please respond with your updated WordDoc resume and contact information. Thank you!
Pursuant to the local Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temporary
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Nonprofit Facilities Office Manager (Temp to Hire) -- NEW OPPORTUNIY!
Job # 0218bpci
San Francisco, CA
Our client, an established nonprofit housing agency is looking to fulfill the need for a full-time temp to hire Facilities Office Manager based out of the agency’s San Francisco office (Near Civic Center). The assignment is expected to last at least 12 weeks prior to converting direct hire. The position reports on-site five days per week.
Employment type: Full Time Temp to hire | M-F | 8am – 4:30pm PT
Pay Rate: $37.00 / Hour (While Temp)
- Salary: 75,000 – 90,000 / Annually DOE + Full Benefits (When Direct Hire)
Responsibilities:
- Schedule and track preventative maintenance for building systems (e.g., boiler, HVAC, elevator, fire alarm, sprinklers, ductwork, sewer lines)
- Maintain and update turnover progress in SharePoint database for vacant units
- Monitor aging reports for unit turnover and work orders, ensuring timely completion and compliance with department standards
- Coordinate with staff and vendors to resolve maintenance issues and emergencies promptly
- Source tools, materials, and resources to enhance department productivity and efficiency
- Evaluate and improve departmental processes; implement control procedures to ensure timely and complete execution
- Draft and update workplace policies
- Manage contracted work, including solicit vendor and service quotes. Ensuring quotes include all scopes of work and details required. Working with internal leadership on decision and approval. Coordinate with vendor and Facilities Manager to schedule the exact timeline/timeframe of projects. Coordinate with Finance team on payment of required deposits and progress/ final payment of projects
- Manage facility budgets, control expenses, and recommend capital improvement projects
- Maintain inventory and place orders for maintenance supplies, equipment, and unit furnishings
- Monitor after-hours email reports, document issues systematically for trend analysis by topic or location
- Research, implement, and train staff on new software solutions to improve departmental efficiency and consistency
- Develop standardized document templates to support consistent and effective communication across departments
- Manage all building plans including, inventory/save in organized manner the physical and digitalized versions for each building, obtain any missing physical ones from the landlord and/or DBI, coordinate digitizing plan and gather/input unit square footage for each unit that is missing that data
- Monitor and coordinate with Facilities and Building Managers to ensure timely and thorough resolution of DBI violation notices
- Coordinate annual, monthly, and ad-hoc building inspections, ensuring they are conducted by a manager not responsible for the building’s daily operations
- Perform building inspections to verify compliance and maintain facility standards
- Review inspection findings to identify issues requiring corrective action; schedule and follow up with the Facilities Manager to ensure timely resolution based on issue severity
- Coordinate all the department and vendor work to inspect and complete needed paperwork so buildings system permits are current: elevator, fire alarm, fire sprinkler, boiler, fire escape, etc.
- Coordinate needed work and complete paperwork so that San Francisco self-certification affidavits (604 Structure) are completed and submitted timely every 5-year basis
- Research and implement master key software
- Develop and implement proper evacuation plans and guidelines consistent with organization standards and leadership approval
Qualifications:
Qualified candidates should possess at least three years in office services, operations or facilities-oriented role. A high school diploma (minimum). Proficiency in MS Office (Outlook, Excel, PowerPoint) and SharePoint. Technical abilities in facilities management software and ability to read and interpret blueprints. Must possess strong professionalism, organization and time management skills. Ability to maintain multiple projects, deadlines and evolving business needs with composure. A proactive, positive and team-oriented candidate is highly desired in this role.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this temp to hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temp to Hire
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Litigation Paralegal (Temp to Hire) -- NEW OPPORTUNIY!
Job # 0217pci
San Francisco, CA
Our client, A reputable and national law firm is looking to fulfill an urgent need for a temp to hire Litigation Paralegal. This position reports on a hybrid basis with at least three days on-site reporting to the downtown San Francisco Office (Near Jackson Square). This assignment is expected to be temp for at least 12 weeks, prior to converting direct hire with the firm.
Employment type: Temp to Hire | M-F | 9am – 6pm PT
- Hybrid: Three days on-site
- Availability for overtime
Pay Rate: $30.00 - $35.00 / Hour (While Temp)
- Salary: $45,000 - $90,000 / Annually + Full Benefits (When direct hire)
Responsibilities:
- Comprehensive support to attorneys throughout all phases of litigation, including trial and post-trial proceedings, while maintaining consistent communication with attorney teams, clients, and support staff to ensure an efficient and coordinated workflow
- Manage the collection, review, and organization of client documents throughout all phases of discovery and production
- Provide research, compile, and summarize records and data to support case development, including organizing materials and documents within case management databases
- Assist in drafting and responding to discovery requests, ensuring accuracy, completeness, and maintaining tight deadlines
- Provide trial support, including preparation of pre-trial filings, exhibit organization and trial binders, witness coordination, vendor management, and on-site trial assistance as arise
Qualifications:
A 4-year bachelor’s degree and/or ABA-Approved Paralegal certification is required. Prior experience in litigation matters (Construction defense is a plus), case management, and trial experience is a plus. Including proficient in all phases of litigation: Intake, Discovery, Trial, and Appeals. Familiarity with California State and Federal Rules of Civil Procedure. Must be available to work overtime as needed. Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat. Experience with Summation Pro, Relativity or comparable litigation support software. Must possess strong professionalism, organization and time management skills. Ability to maintain and manage multiple cases and deadlines with composure. A proactive, positive and team-oriented candidate is highly desired.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this temp to hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temp to Hire
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Legal Support Assistant - Corporate (Direct Hire)
Job # 0213pci
San Francisco, CA
Our client, A well-established multinational law firm located in downtown San Francisco, is looking the fulfill the need for a direct hire Legal Support Assistant – Corporate. This role reports on a hybrid basis (three days on-site), to the downtown San Francisco office location.
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid Reporting: Three days a week on-site
- Availability for overtime. Non-Exempt
Pay Rate: $36.00 – $65.50 / Hour DOE
- Salary: $70,200 – $123,825 / Annually DOE (+ Full Benefits)
Responsibilities:
Administrative Support:
- Managing attorney and practice group calendar with relevant corporate filing deadlines, client meetings (in-person & virtual), practice deadlines, firm events, time off, etc.
- Handle all incoming telephone calls and placement of outgoing calls
- Coordinate travel planning and agenda for attorneys. Including lodging, flight/car accommodation, food and meetings services as requested
- Oversee inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking, processing and managing on behalf of attorney for client, travel or business development related opportunities
- Initiate new client forms and documents including generating conflict checks, draft matter descriptions, open/close client matters and prepare engagement letters
- Attorney billable hour tracking, entry and drafting of client prebills within time/billing systems for further accounting
- Mail intake and processing for the practice group
- Support to special projects, legal research or ad-hoc clerical tasks as arise
Document Management & Preparation:
- Draft, revise, and finalize a variety of corporate documents such as contracts, agreements, transactional documents, compliance materials, closing documents, and audit letters
- Prepare documents to support timekeepers which may include transcribing from dictation, drafts, handwritten notes or oral instruction, redlining, proofreading and finalizing documents
- Maintain document management system, create and maintain files, including chronological files and indexes not stored in the Information Governance department. Keeping all files up-to-date and organized. Ensure materials are forwarded to the Information Governance department, as needed
Qualifications:
Qualified candidates should have a minimum of two to four years of prior secretarial experience supporting corporate or business-related practice. College degree or business college certificate (preferred). Proficiency in MS Office Suite and Adobe Acrobat. Experience in practice management software and document management systems (NetDocs, iManage, etc.). Knowledge of expense management systems (ChromeRiver, Concur, Expensify, etc.) and legal time keeping systems (InTapp, etc.). Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Litigation Secretary (Direct Hire)
Job # 0212pci
San Francisco, CA
Our client, A well-established nationally recognized law firm, is looking to fulfill the need for a Litigation Secretary based out of the downtown San Francisco office location. This position will report on a hybrid work schedule with three days a week on-site.
Employment Type: Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid reporting (Tuesday – Thursday onsite)
- Flexibility for overtime as needed
Pay Rate: $110,000 - $135,000 / Annually DOE (+ Full Benefits)
Responsibilities:
- Attorney and practice group calendaring. Including scheduling client meetings, events or engagements and reserving conference rooms, coordinating A/V equipment and vendor-related services as needed. Calendaring key deadlines accordingly
- Planning attorney travel, accommodation and travel itineraries as needed. Including expense tracking and processing on behalf of assigned attorneys
- Oversee attorney inbox via email, phone, and certified mail. Drafting a variety of written communications, including general correspondence, joint and representation letters memos, legal documents, and general reports
- Compile information to respond to audit requests as needed
- Prepare legal documents such as briefs, complaints, motions, subpoenas, and summons using firm-approved shells.
- Assemble motion binders and specialized working binders. Perform document review projects, tracks progress and outcomes, and documents changes in review criteria and procedures
- Coordinate complex, multi-document court filings and e-flings within in State, Federal and Appellate courts
- Maintain organized filing systems, both in physical and digital documents, ensuring efficient document retrieval and compliance with firm protocols
- Conduct research, compile, and organize documents and data, and assemble relevant materials for trials and depositions, including trial binder preparation
Qualifications:
Qualified candidates should possess at least five to seven years of experience supporting litigation (IP litigation is a plus). Working knowledge of California court rules and procedures, filing within State, Federal, and Appellate courts. Proficiency in MS Office applications, and experience working with expense management systems (Concur, ChromeRiver), practice management and calendaring software (Clio, Milana etc.), document management systems (iManage, NetDoc) and Adobe Acrobat. Strong word processing abilities with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work or conflicting deadlines accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Recruiting & Development Coordinator (Direct Hire)
Job # 0212bpci
San Francisco, CA
Our client, a highly regarded law firm, is looking to fulfill the need for a direct hire Legal Recruiting & Attorney development coordinator. This position is hybrid based with three days a week on-site, reporting to the firm office in downtown San Francisco.
Employment Type: Direct Hire | M – F | 9am – 5:30pm PT
- Hybrid: Three Days reporting on site
- Candidates must be available for overtime. Non-Exempt
Pay Range: $95,000 - $110,000 / Annually DOE (+ Full Benefits)
The Legal Recruiting & Development Coordinator supports attorney recruiting and development efforts. Collaborating closely with Hiring Committees, Summer Program Committees, firm-wide teams and stakeholders to execute recruiting, onboarding and professional development programs.
Responsibilities:
- Coordinate the planning and execution of attorney training programs, CLEs, and firm-wide professional development initiatives
- Track CLE compliance and maintain accurate training and attendance records
- Assist the Training Committee in implementing attorney training programs across the firm
- Support new hire onboarding and orientation program coordinator for new attorneys and incoming summer associates. Including orientation schedules and onboarding documents
- Process BAR related stipends, clerkship bonuses and relocation or travel related reimbursements in collaboration with Payroll and HR teams
- Provide administrative and logistical support for mid-year and end-of-year performance review cycles
- Manage the attorney recruiting inbox, applicant tracking system maintenance (viGlobal), and applicant information
- Scheduling interview steps (screenings and callbacks), including coordination of logistics, technology deployment and attorney pairings
- Draft candidate evaluation packets, candidate status updates and prepare materials prior to interviews
- Assist in candidate reference checks, offer letter generation and onboarding logistics on coordination with HR and Conflicts teams
- Coordinate the preparation of evaluation packets and coordinate review committee meetings
- Maintain and track confidential performance review data.
- Prepare reports and summaries related to evaluations, performance trends, and attorney progression
- Oversee all aspects of the on-campus interview process, including, but not limited to, registering for on-campus interview programs, maintaining on-campus interview and candidate files, and scheduling candidates for callback interviews (virtual or in-person). Acting as on-campus interview program point of contact
- Assist with the coordination and execution of the Summer or Spring Associate Programs. Including tracking pre-arrival information, scheduling orientation sessions, trainings, exit interviews, attending summer committee meetings, updating program materials (binders, calendars, feedback packets, and evaluation forms), tracking associate work assignments and development and events coordination
- Support with any ad-hoc administrative or special project related tasks as arise
Qualifications:
Qualified candidates should possess a bachelor’s degree and prior work experience within a legal or professional service related organization. At least one to two years of work experience in recruiting, human resources or people operations-related role is required. Proficiency in Microsoft systems (Outlook, Word, Excel, PowerPoint), iManage, Adobe Acrobat, Google Docs, and Zoom, with a willingness to learn new systems and technology required for the role. Experience with viGlobal, Symplicity, and 12Twenty is a plus. Must possess exemplary professionalism, strong organizational skills, attention to detail and follow through. Demonstrates use of good judgment and polished interpersonal skills. Balances competing priorities and work effectively under the pressure of meeting multiple deadlines. Works harmoniously with others as part of a team. A professional who shows ownership and commitment to the job is highly desired in the ideal candidate.
We're a local staffing and recruiting service located in the San Francisco Bay Area, assisting our client with this direct hire need. Please respond with your resume in WordDoc format and contact information. Thank you!
Pursuant to the local Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Support Specialist (Direct Hire)
Job # 0211pci
Sacramento, CA
Our client, A global full-service law firm, is looking to fulfill the need for a Legal Support Specialist based out of the firm’s Sacramento office location. This position will report on a hybrid work schedule with Tuesday – Thursday onsite in the downtown Sacramento office.
Employment Type: Direct Hire | M - F | 8:30am – 5:30pm PT
- Hybrid reporting (Tuesday – Thursday onsite)
- Flexibility for overtime as needed
Pay Rate: $35.08 - $46.63 / Hour DOE (+ Full Benefits)
Responsibilities:
- Attorney and practice group calendaring. Including scheduling client meetings, events or engagements and reserving conference rooms, coordinating A/V equipment and vendor-related services as needed. Calendaring key deadlines accordingly
- Planning attorney travel, accommodation and travel itineraries as needed. Including expense tracking and processing on behalf of designated attorneys
- Oversee attorney inbox via email, phone, and certified mail. Composing a variety of written communications, including general correspondence, memos, legal documents, faxes, and reports
- Prepare legal documents such as briefs, complaints, motions, subpoenas, and summons using firm-approved shells. Assembling motion binders and specialized working binders. Perform document review projects, tracks progress and outcomes, and documents changes in review criteria and procedures
- Coordinate complex, multi-document court filings and e-flings within in State, Circuit and Federal courts
- Maintains organized filing systems, both in physical and digital formats, ensuring efficient document retrieval and compliance with firm protocols
- Performs analytical legal support tasks, such as preparing witness interview summaries, reviewing and summarizing case documents and transcripts, and utilizing coding tools for substantive document analysis
- Support trial preparation efforts by creating and managing trial binders, organizing exhibits, coordinating witness schedules, maintaining trial calendars, and serving as a liaison with opposing counsel and court services
Qualifications:
Qualified candidates should possess at least three years of experience supporting litigation or labor & employment practice as a legal secretary or practice assistant. A bachelor’s degree is preferred, and relevant work experience is highly considered. Must possess knowledge of court rules/procedures and filing within California State and Federal court is required. Proficiency in MS Office 365 and experience working with practice management and calendaring software (CompuLaw, Clio, etc.), document management systems (iManage, NetDoc) and Adobe Acrobat. Strong word processing abilities with strong attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Business Development Manager (Direct Hire)
Job # 0210pci
San Francisco or Los Angeles - Century City
Our client, A prestigious full-service multinational law firm is looking to fulfill the need for a Business Development Manager to support the Corporate & Financial Services Practice. This role reports on a hybrid basis (three days onsite) to the firm’s office in San Francisco or Los Angeles – Century City.
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Exempt
- Hybrid reporting (Three days onsite)
Salary: $176,000 - $258,000 / Annually DOE & Location (+ Full Benefits)
The Business Development Manager will support the Corporate & Financial Services practice. Working strategically with practice group leaders, and broader marketing team to ensure effective client development, marketing, and external communications programs with the goal of growing revenues and building the firm’s profile within this practice.
Responsibilities:
- Act as primary point of contact for practice group leadership
- Work directly with attorneys to implement business development initiatives and programs around new business generation with existing and new clients, including conception of new projects and initiatives
- Prepare specific client pitch materials, including responses to RFPs, and conduct preparatory sessions with attorneys prior to client meetings. Track win/loss record
- Leverage firm’s Market Research team to analyze market opportunities and to assist attorneys/groups in preparation for client meetings
- Attend practice group meetings with the firm management. Coordinating and preparation for meetings with Practice leadership, reporting on business development activities and progress against plans, analyzing monthly data output from accounting on current workloads, new matters, and lawyer activity.
- Actively manage and participate in related practice group meetings.
- Actively monitor relevant trade press and developments to report on prospective client development leads to partners daily.
- Coordinate with members of the BD team on crosspractice efforts for regional/industry initiatives.
- Recommend thought leadership and CLE programs for clients.
- Lead integration of lateral attorneys within assigned practice groups.
- Work closely with the Public Relations team to identify and leverage media opportunities. Marketing
- Working closely with our Events team, organize and manage events from concept development and invitation creation to on-the-ground support, day-of logistics, and post event follow-up.
- Manage and draft concise, targeted submissions for legal rankings and other awards, including Chambers.
- Coordinate specialist tracking of practice experience (including Corporate Transactions database) and successes for use in practice materials, on the website, in pitches and proposals, practice descriptions, and attorney biographies.
- Assist with the editing, layout, and production of firm and practice group marketing materials.
- Develop and update website content, brochures, and other external communication pieces in collaboration with Digital Marketing team on targeted
- Curate and maintain segmented clients and prospect mailing lists.
- Training new Business Development staff within the group of firms best practice and policies on: Pitch and Proposal Drafting, Event Planning, Client Alerts, Content Management, Client Development Activity tracking
Qualifications:
A qualified candidate should possess a bachelor’s degree in business, marketing, communications, or related fields. A higher degree in MBA or JD is a plus. Must have a minimum of three years’ experience in professional services marketing and business development role. Demonstrated background of accomplishment in marketing and business development. Previous law firm experience is highly desirable. Excellent interpersonal skills and written and oral communications skills. Proven leadership, productivity and efficiency demonstrated. Proficiency in Microsoft Office Applications, Adobe Suite, Salesforce and InterAction client engagement software. Ability to manage multiple project timelines and tight deadlines with composure.
We are a local staffing service assisting our client with this direct hire need. Please respond with your resume and contact information.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Assistant (Temp to Hire)
Job # 0209pci
San Francisco, CA
Our client, A reputable mid-sized law firm in downtown San Francisco is looking to fulfill the need for a temp to hire Legal Assistant. This assignment would temp for at least twelve weeks prior to converting direct hire. This position reports onsite to the firm office located in the Financial District.
Employment Type: Full Time Temp to Hire | M - F | 8:30am – 5pm PT
- Onsite
- Flexibility for overtime as needed
Pay Rate: $35.00 / Hour (While Temp)
- $70,000 - $90,000 / Annually DOE (Once Direct Hire)
Responsibilities:
Administrative support:
- Practice group calendaring with coordination of travel arrangements and services as needed. Including reserving conference rooms, coordinating A/V equipment and accommodations as needed
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft, finalize and maintain various legal and non-legal documents or PowerPoint slides. Documents may include general correspondence, memos, TOC/TOAs, discovery and response. Legal shells (notices, pleadings, briefs, motions, discovery & response, proposed orders, extensions, dismissals)
- E-filing within State and Federal Courts. Utilizing legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
- Supports word processing and transcription as needed
Qualifications:
Qualified candidates should have a minimum of two to three years prior legal assistant experience (Preferrable within litigation). A four-year degree is required. Proficiency in MS Office 365, practice management software (CompuLaw, Clio, etc.), document management (iManage, NetDoc) and Adobe (or similar PDF software). Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail, organization and deadlines. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this Temp to Hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temp to Hire
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Legal Secretary (Temporary)
Job # 0206pci
San Francisco, CA
Our client, a well-established boutique law firm located in downtown San Francisco (Jackson Square neighborhood), is looking to fulfill the need for a temporary Legal Secretary to support the Litigation team. This assignment is expected to last about six to eight weeks with the possibility of extension.
Employment Type: Full Time Temporary | M - F | 9am – 5:30pm PT
- On-Site
Pay Rate: $35.00 / Hour
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and any client services as needed
- Oversee inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and submissions on behalf of attorney. Including processing check or payment requests for vendor services as needed
- Initiate conflict checks, and new client/matter steps with client profile buildout in practice management software
- Support to special projects, legal research or ad-hoc clerical tasks as arise
Document Management & Preparation:
- Draft and finalize legal and non-legal documents or PowerPoint slides. Documents might include general correspondence, memos, briefs, tables of contents, tables of authority, notices, pleadings, motions, discovery & response, proposed orders, extensions, dismissals
- E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
Qualifications:
Qualified candidates should have a minimum of four to five years’ prior secretary or legal assistant experience in Litigation. A high school diploma is required. Must possess knowledge of court rules and procedures and filing within California State and Federal court is required. Proficiency in MS Office 365, practice management and calendaring software (CompuLaw, Clio, etc.), document management (iManage, NetDoc) and Adobe Acrobat. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail and deadline management is a plus. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this temporary need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temporary
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Paralegal (Temporary)
Job # 0206bpci
San Francisco, CA
Our client, A boutique plaintiff personal injury firm is looking to fulfill the need for a full-time temporary Paralegal based out of the firms downtown San Francisco office. The assignment is expected to last about three weeks, with the possibility for extension as needed. This position reports on a hybrid basis.
Employment type: Full Time Temporary | M-F | 9am – 6pm PT
- Hybrid Work Schedule
Pay Rate: $38.00 / Hour
Responsibilities:
- Support client intake and gather relevant case details. Tracking evidence requests of videos and records. Forwarding relevant information and documentation to vendors for updating chronology
- Manage case calendars and deadlines
- Request and maintain medical records, documents, bills, liens and accident reports
- Provide regular communication and case updates with clients
- Drafting legal documents including TOA/TOCs, demand letters, pleadings, discovery responses, and settlement documents. Including bates stamping documents for discovery and trial
- Prepare medical specialist charts
- Assist attorneys in trial preparation, depositions, mediations, and court filings. Including bates stamping documents for discovery and trial
Qualifications:
Qualified candidates should possess at least three to four years of paralegal experience. A high school diploma (minimum). Paralegal certification is a plus. Experience in personal injury or catastrophic death is highly desired. Proficiency in MS Office (Outlook, Excel, PowerPoint), Adobe Acrobat and Sharepoint. Must possess strong professionalism, organization and time management skills. Ability to maintain and manage multiple cases and deadlines with composure. A proactive, positive and team-oriented candidate is highly desired in this role.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temporary
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Legal Administrative Assistant (Temporary)
Job # 0205pci
San Francisco, CA
Our client, a well-established multinational law firm located in downtown San Francisco (Financial District), is looking to fulfill the need for a temporary Legal Secretary to support the Litigation team. This assignment is expected to last about six to eight weeks with the possibility of extension.
Employment Type: Full Time Temporary | M - F | 9am – 5:30pm PT
- On-Site
Pay Rate: $35.00 / Hour
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and any client services as needed
- Oversee inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and submissions on behalf of attorney. Including processing check or payment requests for vendor services as needed
- Initiate conflict checks, and new client/matter steps with client profile buildout in practice management software
- Support to special projects, legal research or ad-hoc clerical tasks as arise
Document Management & Preparation:
- Draft and finalize legal and non-legal documents or PowerPoint slides. Documents might include general correspondence, memos, briefs, tables of contents, tables of authority, notices, pleadings, motions, discovery & response, proposed orders, extensions, dismissals
- E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
Qualifications:
Qualified candidates should have a minimum of four to five years’ prior secretary or legal assistant experience in Litigation. A high school diploma is required. Must possess knowledge of court rules and procedures and filing within California State and Federal court is required. Proficiency in MS Office 365, practice management and calendaring software (CompuLaw, Clio, etc.), document management (iManage, NetDoc) and Adobe Acrobat. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail and deadline management is a plus. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this temporary need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temporary
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Senior Litigation Paralegal (Direct Hire)
Job # 0205bpci
San Francisco, Palo Alto, Los Angeles - Century City
Our client, A large corporate law firm is looking to fulfill the need for a direct hire Senior Litigation Paralegal. This position reports in a hybrid capacity (three days on-site), based out of the firm's San Francisco, Palo Alto or Los Angeles - Century City office location.
Employment type: Direct Hire | M-F | 9am -5:30pm PT
- Hybrid: Tuesday - Thursday in office
- Flexibility for OT as needed. Non-Exempt
Salary: $87,000 – $140,000 DOE / Annually DOE & Location (+ Full Benefits)
This Senior Paralegal will act as the lead on large, complex cases and provide case management, task delegation, and informal mentorship to junior paralegals and staff.
Responsibilities:
- Oversee various elements of litigation case management. Including file management, discovery, and trial activity
- Initiate a case calendaring system to track filings and deadlines. Including providing reminders and reports of upcoming deadlines or items
- Task and responsibility delegation to junior paralegals and other support staff as needed on large or complex litigation matters in all phases of trial
- Routine correspondence with outside entities (courts, government agencies, expert witnesses, corporations, vendors and other counsel) to gather information or coordinate trial or arbitration related activities
- Liaison between case team lawyers and support staff as needed to ensure that case related tasks and service are meeting firm and team expectations
- Draft, review, and analyze various legal documents as requested.
- Routine legal research as needed via attorney request and oversight
- Provide formal and informal guidance and training to junior paralegals regarding litigation procedures and firm best practices
- Ad-hoc projects and tasks to the case team as needed
Qualifications:
- A 4-year college degree is required in this role. A paralegal certification is a plus
- 5+ years’ experience of large-firm litigation experience, or mid-sized to specialized litigation firm
- Proficient in all phases of litigation: Intake, Discovery, and Trial
- Experience preparing and attending trials/arbitrations/hearings. Experience coordinating trial/arbitration logistics: Workspace, setting up remote office space, and coordinating with outside vendors or contacts
- Available to work overtime, and travel as needed on a case-basis
- Proficiency in MS Office (Outlook, Excel, PowerPoint), Adobe Suite, WestLaw, LexisNexis, E-discovery databases, litigation software
- Familiarity with USITC - Electronic Case Files and Filing procedures. As well as Section 337 investigations conducted by USITC
- Strong interpersonal skills, attention to detail and professionalism
- Ability to maintain and manage multiple deadlines and projects simultaneously
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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