Note: When applying for a job listing, make sure to include the Job Name and Job # on the Submit Form. Please submit resumes in WordDoc (or GoogleDox) format. Thank you!
Legal Client Services Specialist (Direct Hire) -- NEW OPPORTUNITY
Job # 1120pci
Los Angeles - Century City
Our client, A large multinational law firm is looking to fulfill the need for a Client Services Specialist to support their Los Angeles – Century City office. This position reports on-site the entire week, with the possibility for overtime to support after-hours work events or client engagements.
Employment type: Full Time Direct Hire | M-F | 9am – 5:30pm PT
- Onsite reporting five days a week
- Flexibility for overtime and non-exempt
Salary: $46,100 – $65,000 / Annually DOE (+ Benefits)
Responsibilities:
- Overseeing the reception desk including all inbound and outbound calls to the office. Screening and forwarding calls to proper contacts or departments
- Directing guests, internal staff, and team members to appropriate offices, conference rooms or departments. Visitor registration and badging upon arrival and departure
- ·Concierge level service to conference rooms in the office. Including Scheduling and arranging meeting rooms, catering services, room set up and audio/visual equipment coordination via internal EMS system
- Helping staff and clients with requests for special arrangements or services, including transportation, restaurant reservations, travel, and lodging
- Maintain front of house security and continuity with facilities team members
- Inventory restocking of refreshments, snacks and office supplies as arise
- Process and submit office service-related invoices, expense reimbursement and time entries as needed
- Administrative functions arise. Including filing, mail screening, and database support
Qualifications:
Qualified candidates must possess a minimum of two years’ experience in prior office/client services, reception, or administrative role. A bachelor’s or associate degree is highly desired, along with relevant work-related experience. High school diploma is required in this role. Law firm environment background is highly desired. Excellent professionalism, written and verbal communication along with strong interpersonal skills. Hands on experience in Microsoft Office (Outlook, Word, Excel, PowerPoint). Knowledge or use of EMS events management system is a plus.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Practice Assistant (Direct Hire) -- NEW OPPORTUNITY
Job # 1119pci
Oakland, CA
Our client, A reputable mid-sized law firm in downtown Oakland, CA is looking for a direct hire Legal Practice Assistant to support the Trial and Litigation practice. This position reports hybrid (three days in office), to the downtown Oakland office location.
Employment Type: Full Time Direct Hire | M - F | 8:30am – 5:30pm PT
- Hybrid (Three days in office)
- Flexibility for overtime as needed and non-exempt
Pay Rate: $43.75 - $50.50 / Hour DOE (+Benefits)
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, coordinating A/V equipment and accommodations via reservation setting and IT team communication
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Coordination and support of assignment attorney business development engagements and opportunities
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft, finalize and maintain various legal and non-legal documents or PowerPoint slides. Documents may include general correspondence, memos, TOC/TOAs, discovery and response. Legal shells (notices, pleadings, motions, discovery & response, proposed orders, extensions, dismissals)
- E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize iManage document management system as a central repository for all matter and client related documents
- Supports word processing and transcription as needed
Qualifications:
Qualified candidates should have a minimum of three years prior legal assistant or secretarial experience in litigation. Eminent domain and real estate litigation experience preferred. Experience in California state and federal court is required; appellate experience is preferred. Proficiency in MS Office 365, iManage, CompuLaw, CCC Macros, Adobe. Working knowledge of California State and Federal court E-filing rules and procedures. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high-level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Administrative Assistant (Direct Hire) -- NEW OPPORTUNITY
Job # 1119bpci
San Francisco, CA
Our client, A full service multinational law firm in downtown San Francisco, CA is looking for a direct hire Legal Administrative Assistant to support the Litigation practice. This position reports hybrid (four days in office), to the downtown San Francisco office location (Financial District).
Employment Type: Full Time Direct Hire | M - F | 8:30am – 5pm PT
- Hybrid (Four days in office)
- Flexibility for overtime as needed and non-exempt
Salary Rate: $85,000 - $105,000 / Annually DOE (+Benefits)
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, coordinating A/V equipment and accommodations via reservation setting and IT team communication
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Coordination and support of assignment attorney business development engagements and opportunities
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft, finalize and maintain various legal and non-legal documents or PowerPoint slides. Documents may include general correspondence, memos, TOC/TOAs, discovery and response. Legal shells (notices, pleadings, motions, discovery & response, proposed orders, extensions, dismissals)
- E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize iManage document management system as a central repository for all matter and client related documents
- Supports word processing and transcription as needed
Qualifications:
Qualified candidates should have a minimum of three years prior legal assistant or secretarial experience in litigation. Experience with filing within California state and federal court is required. Proficiency in MS Office 365, iManage, CompuLaw, CCC Macros, Adobe. Working knowledge of California State and Federal court E-filing rules and procedures. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high-level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Docketing & Court Services Clerk (Direct Hire) -- NEW OPPORTUNITY
Job # 1118pci
Remote - CA Offices: San Francisco, Palo Alto, Los Angeles - Century City
Our client, a reputable multinational full-service law firm, is looking to fulfill a direct hire need for a remote Docket & Court Services Clerk to support the firm’s California-based Offices. This role works within Pacific Time Zones in a fully remote capacity (Must be within commuting distance to CA firm Office). Candidates must be within commuting distance from Firm offices in San Francisco, Palo Alto or Los Angeles – Century City.
Employment Type: Direct Hire | M – F | 9am – 5:30pm *Remote*
- Remote – Must be local to CA firm office in San Francisco, Palo Alto or Los Angeles - Century City.
Pay Rate: $66,000 – 100,500 / Annually DOE (+ Full Benefits)
This Docket Clerk will be responsible for providing support for the Firm's CA office docket/calendar management procedures. Including both California state and federal cases via routine docket and data entry, database maintenance, and correspondence with legal teams as needed.
Responsibilities:
- Routine Data entry regarding docket dates from court documents, correspondence and ensures appropriate maintenance of data input via CourtAlert system
- Ensures daily preparation and distribution of reports from the docketing system including weekly lawyer deadlines reports and other case specific reports as needed.
- Provide necessary support and oversight for information workflows related to scheduling, calendaring, and procedures in litigation matters in the CA office, and as needed for Firm lawyers in other offices.
- Responds to requests related to litigation scheduling, court rules, etc., from lawyers and staff working on cases.
- Provides support and oversight for information workflows related to scheduling, calendaring, and procedures in litigation matters in the CA offices
- Evaluates processes and recommends improvements to the current systems and procedures relating to CA docketing
- Additional ad-hoc support related to litigation scheduling, court rules from lawyers and staff. Including CA state and federal ECF, pleadings and court papers filings, and case record file access and administration
Qualifications:
- Minimum two years of prior docketing experience within mid-sized to large law firm organization. A bachelor’s degree is not required; however, it is highly desired in this role. Prior experience as a paralegal is a plus.
- Working knowledge of CA state and Federal court procedures and rules
- Working proficiency in CourtAlert Docketing software and MS Office Applications (Outlook, Word, Excel, and PowerPoint)
- Excellent organizational skills and attention to detail
- Must be available to work additional hours/overtime as needed
- Demonstrates use of good judgment and good interpersonal communication skills. Balances competing priorities and works efficiently under the pressure of meeting multiple deadlines
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Docketing & Court Services Clerk (Direct Hire) -- NEW OPPORTUNITY
Job # 1118bpci
Remote - Washington D.C Office: Local to firm offices in Washington D.C., Boston or New York City
Our client, a reputable multinational full-service law firm, is looking to fulfill a direct hire need for a remote Docket & Court Services Clerk to support the firm’s Washington D.C. Office. This role works within the Eastern Time Zone in a fully remote capacity. Candidates must be local to the firm’s offices in Washington D.C., Boston or New York City.
Employment Type: Direct Hire | M – F | 9am – 5:30pm ET
- Remote - Candidates must be local to the firm’s offices in Washington D.C., Boston or New York City.
Pay Rate: $71,000 - $100,000 / Annually DOE (+ Full Benefits)
This Docket Clerk will be responsible for providing oversight of the Firm's Washington D.C. office docket and calendar management procedures. Including DMV (DC, Maryland, Virginia) state and federal cases via routine docket and data entry, database maintenance, and correspondence with legal teams as needed.
Responsibilities:
- Data entry of docket dates from court documents, correspondences and ensures appropriate maintenance of data input via CourtAlert system
- Ensures daily preparation and distribution of reports from the docketing system including weekly lawyer deadlines reports and other case specific reports as needed.
- Provide necessary support and oversight for information workflows related to scheduling, calendaring, and procedures in litigation matters in the DC office, and as needed for Firm lawyers in other offices.
- Responds to requests related to litigation scheduling, court rules, etc., from lawyers and staff working on cases.
- Provides support and oversight for information workflows related to scheduling, calendaring, and procedures in litigation matters in the DC office
- Evaluates processes and recommends improvements to the current systems and procedures relating to DC cases
- Additional ad-hoc support related to litigation scheduling, court rules from lawyers and staff. Including DMV States (Washington D.C., Maryland, Virginia) state and federal ECF, pleadings and court papers filings, and case record file access and administration
Qualifications:
Qualified candidates should possess a minimum of two years of prior docketing experience in a mid-sized to large law firm environment. While a bachelor’s degree is not required, it is highly desired for this role. Previous experience as a paralegal is a plus. Working knowledge of DMV (Washington D.C., Maryland, Virginia) state and Federal court procedures and rules is essential, along with proficiency in CourtAlert docket management software and Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint. Strong organizational skills and attention to detail are critical, and the candidate must be willing to work additional hours or overtime as necessary. The role requires good judgment, strong interpersonal communication skills, and the ability to balance competing priorities and work efficiently under the pressure of meeting multiple deadlines.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Senior IT Services Technician (Direct Hire)
Job # 1115pci
Palo Alto, CA
Our client, A well-established multinational law firm in Palo Alto, CA is looking to fulfill a direct hire need for a Senior IT Services technician. This position reports onsite five days a week to the Palo Alto office location. Flexibility for on-call support with the IT department as needed.
Employment Type: Full Time Direct Hire | M - F | 8:30am – 5pm PT
- Onsite reporting
- On-call and overtime flexibility as needed. Non-Exempt
Pay Rate: $80,300 – $113,000 DOE (+ Benefits)
The Senior IT Technician will be leading local IT operations and providing high-quality technology experience for our lawyers, staff, practice groups, and clients. This technician serves as an extension to the Infrastructure, Applications, and Service Management IT teams, providing local technical knowledge, troubleshooting, and systems support.
Responsibilities:
- Supports the IT Regional Manager to uphold the local IT experience, delivering a service that is both responsive to identified incidents and proactive in continuously improving the Firm’s technology solutions.
- Serves as an extension of the Firm’s IT Help Desk, leading L1 / L2 support at a local level for regional staff and providing continuity in escalation support with other IT service and solution teams.
- Leads the response for IT service and support calls in regional offices, providing technical support for local staff.
- Diagnoses and resolves technology problems reported by end-users in a timely manner.
- Manages the lifecycle of regional technology, both for end-users as well as the Firm’s offices and facilities.
- Configures and deploys end-user and office devices, including but not limited to laptops, printers, and handheld devices as an extension of the centralized Desktop Services team.
- Participates in identifying and supporting delivery of proactive maintenance and upgrades to Firm appliances and systems in partnership with IT solution owners.
- Performs miscellaneous technical support tasks and special technical projects as assigned by the Regional IT Manager.
- Supports the technology-related needs of Facility upgrade projects.
- Leads the identification of continuous improvement opportunities for tiered support services in coordination with Regional Management and centralized IT teams.
- Supports the measurement and reporting of services to evaluate effectiveness and demonstrate value to the Firm.
- Participates in identifying known technology problems, partnering with IT teams to both remediate and document knowledge articles to prevent issues from arising in the future.
- Participates in administration, monitoring, troubleshooting, and supporting the Firm’s regional endpoints, appliances, and devices.
- Serves as an extension of the centralized AV team as needed to enable Firm collaboration and conferencing.
- Maintains departmental records in accordance with policies and procedures.
- Submit all required paperwork and reports accurately and on time.
- Manages maintenance contracts with various vendors as an extension of the Regional IT Manager.
- Recognizes the importance of effective client service and presents the Firm in a positive light.
- Successfully sets priorities, performs tasks in an orderly fashion, and meets time deadlines.
- Stays current with changing priorities; willing and able to take on new tasks and responsibilities and learn new technology.
Qualifications:
Qualified candidates should have a college degree in Computer Science, Information Systems, or related technical study. Possess a minimum of five years’ experience in a professional service-oriented organization. Technical certifications (MCSE, Cisco CCNA, etc.), are highly preferred. Expertise in Windows 10 (and later) as well as MS 365 Applications. Knowledge of troubleshooting and supporting end-user devices (PCs, Laptops, Printers, etc.). Including conference center audio visual related equipment. Strong knowledge of routers, switches, and networking equipment. As well as LAN Infrastructure, firewalls, and VPN services. Experience in Citrix remote operating system. Knowledge of telephone/voicemail systems, and basic software application installation for new technical equipment onboarding. Ability to work in confined space, lift to 50 pounds and utilize various hand tools. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired. In addition to strong communication skills, with ability to provide support and information concisely and accurately.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Litigation Legal Assistant (Direct Hire)
Job # 1114pci
San Francisco, CA
Our client, A well-established multinational law firm located in downtown San Francisco (Financial District), is looking the fulfill the need for a direct hire Litigation Legal Assistant. This role reports on a hybrid basis (tues - thurs onsite), to the downtown San Francisco office location.
Employment Type: Full Time Direct Hire | M - F | 8:45am – 5:15pm PT
- Hybrid: Tuesday - Thursday Onsite
- Flexibility for overtime is needed. Non-Exempt
Pay Range: $95,000 - $120,000 / Annually DOE (+ Full Benefits)
This legal assistant will be responsible for a wide range of administrative and clerical responsibilities to Litigation practice Partners and Associates.
Responsibilities:
Administrative support:
- Attorney calendar management (via Outlook) with coordination of travel arrangements and any client services as needed
- Maintain inbox and incoming client correspondence via email, phone, and certified mail
- Expense processing on behalf of attorneys. Including processing check or payment requests for any vendor services as arise
- Initiate conflict checks, and new client/matter steps with client profile buildout in practice management software
- Attorney billable hour tracking and entry for client billing
- Support to special projects or ad-hoc clerical tasks as arise
Document Management:
- Prepare, draft, and finalize various documents including internal, external and client correspondence. Drafting memos and legal documents such as TOA/TOCs as needed
- E-filing within State and Federal Courts. Utilizing legal database for docketing procedures
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Administrator to document management system with upkeep and tracking of case/matter related documents
- Maintain and update trial related binders, sourcing documents as needed
Qualifications:
Qualified candidates should have a minimum of three to four years’ prior secretarial or legal assistant experience directly supporting Litigation. Minimum of a High School Diploma (or equivalent). Proficiency in MS Office Suite and Adobe. Experience in practice management software and document management systems (NetDocs, iManage, etc.). Knowledge of expense management systems (ChromeRiver, Concur, Expensify, etc.) Working knowledge of California State and Federal court E-filing rules and procedures. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Litigation Associate (Direct Hire)
Job # 1114bpci
San Francisco, CA
Our client, A well-established litigation and antitrust law firm is looking to fulfill the need for a full time direct hire Litigation Associate based out of the firms downtown San Francisco office (Financial District). This position reports on a hybrid basis (three days in office)
Employment type: Direct Hire | M-F | 8:30am – 5:30pm PT
- Hybrid Reporting: Three days in office
Salary Range: $175,000 - $210,000 / Annually (DOE)
Responsibilities:
- Run and manage a docket of client cases and matters
- Draft complaints. Motions pleading and discovery related legal documents
- Intake, argue and defend depositions
- Convey motions in court
- Manage and oversee the mediation process
- Examine witnesses during trial
- Supervise junior associates and legal support staff
Qualifications:
Qualified candidates will possess at least five years of legal experience in complex litigation, antitrust or class action matters. Must be an actively licensed attorney and in good standing with CA State bar. Candidates with previous clerkship experience are highly desired. Proficiency in MS Office (Outlook, Excel, PowerPoint) and experience in Adobe Acrobat, Westlaw, LexisNexis, practice management software. Must possess strong professionalism, organization and time management skills. Ability to maintain and manage multiple cases and deadlines with composure. A proactive, positive and team-oriented candidate is highly desired in this role.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Corporate Legal Assistant (Direct Hire)
Job # 1113pci
San Francisco, CA
Our client, A well-established multinational law firm located in downtown San Francisco (Financial District), is looking the fulfill the need for a direct hire Corporate Legal Assistant. This role reports on a hybrid basis (Tues - Thurs in office), to the downtown San Francisco office location.
Employment Type: Full Time Temp to Hire | M - F | 8:45am – 5:15pm
- Hybrid: Tuesday - Thursday Onsite
Pay Range: $100,000 - $124,000 / Annually (+ Full Benefits)
This Corporate Legal Assistant will work closely with one Private Equity partner in daily administrative support needs including calendaring, travel coordination, client engagement, legal drafting and documents management.
Responsibilities:
Administrative support:
- Managing attorney and practice group calendar with relevant case filing deadlines, attorney and client meetings (in-person & virtual), project or firm deadlines, PTO, etc.
- Coordinate travel planning and agenda for attorneys. Including lodging, flight/car, food and meetings services as requested
- Actively monitor the docket and work collaboratively with the docketing department to ensure all deadlines and calendaring items are up to date
- Oversee inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking, processing and managing on behalf of attorney for client, travel or business development related opportunities
- Initiate new client conflict checks, open and close client matters and prepare engagement letters
- Attorney billable hour tracking, entry and drafting of client prebills within time/billing systems for further accounting
- Support to special projects, legal research or ad-hoc clerical tasks as arise
Document Management & Preparation:
- Draft, revise, and finalize a variety of corporate documents such as contracts, agreements, transactional documents, compliance materials, closing documents, and audit letters
- Assist in compiling pre-closing documents and preparing sets of executed documents for multiple signatures and amendments.
- Perform E-filing within Secretary of State office, as well as federal, state, and local courts.
- Maintain document management system with upkeep and tracking of case/matter related documents
Qualifications:
Qualified candidates should have a minimum of four years’ prior secretarial or legal assistant experience directly supporting Private Equity (preferred), Corporate & Securities or M&A practice. Minimum of an associate’s degree. Proficiency in MS Office Suite and Adobe. Experience in practice management software and document management systems (NetDocs, iManage, etc.). Knowledge of expense management systems (ChromeRiver, Concur, Expensify, etc.) Working knowledge of California State and Federal court E-filing rules and procedures. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high-level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Litigation Paralegal (Direct Hire)
Job # 1112pci
San Francisco, CA
Our client, A well-established litigation and antitrust law firm is looking to fulfill the need for a full-time direct hire Litigation Paralegal based out of the firms downtown San Francisco office (Financial District). This position reports on a hybris basis (three days in office).
Employment type: Direct Hire | M-F | 8:30am – 5:30pm PT
- Hybrid Reporting: Three Days in office
- Flexibility for OT is needed.
Salary Range: $85,000 - $115,000 / Annually (DOE)
This paralegal will work on a variety of complex litigation and antitrust matters, working alongside partners and associates during all stages of litigation, from the inception of a matter through discovery, trial, post-trial, and appeals.
Responsibilities:
- Oversee various elements of litigation case management. Including file management, discovery, and trial activity
- Initiate a case calendaring system to track filings and deadlines. Including providing reminders and reports of upcoming deadlines or items
- Task and responsibility delegation to junior paralegals and other support staff as needed on large or complex litigation matters in all phases of trial
- Routine correspondence with outside entities (courts, government agencies, expert witnesses, corporations, vendors and other counsel) to gather information or coordinate trial or arbitration related activities
- Liaison between case team lawyers and support staff as needed to ensure that case related tasks and service are meeting firm and team expectations
- Draft, review, and analyze various legal documents as requested. Including cite and fact checking in addition to conforming documents to proper bluebook or CSM citation.
- Filing and serving legal documents (electronically and physically)
- Routine legal research as needed via attorney request and oversight
- Ad-hoc projects and tasks to the case team as needed
Qualifications:
A paralegal certification is required in this role. A 4-years bachelors in any field of study is a plus. Experience in complex litigation matters and trial is required. Including proficient in all phases of litigation: Intake, Discovery, Trial and Appeals. Must be available to work overtime (nights & weekend) as needed. Proficiency in MS Office (Outlook, Excel, PowerPoint), Adobe Suite, Westlaw, LexisNexis, legal timekeeping software. Must possess strong professionalism, organization and time management skills. Ability to maintain and manage multiple cases and deadlines with composure. A proactive, positive and team-oriented candidate is highly desired in this role.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Word Processing Operator (Direct Hire)
Job # 1112bpci
San Francisco, New York City
Our client, A well-established multinational plaintiff law firm is looking to fulfill the need for two direct hire Legal Word Processing Operators. One based out of the firms Downton San Francisco office, and the other based out of the firms New York City (Hudson Square) office. This position reports on a hybrid basis with two days in-office required.
Employment Type: Direct Hire
- San Francisco Office: 8am – 6:30pm PT | Tuesday – Thursday
- New York City Office: 7am – 5:30pm ET | Wednesday – Friday
Pay Rate: $72,000 - $75,000 / Annually (+ Full Benefits)
Responsibilities:
- Prepare Tables of Contents (TOCs)
- Mark Tables of Authorities (TOAs) manually
- Create, edit, and format complex legal documents, including pleadings, briefs, motions, and memoranda for all states and courts
- Draft standard legal forms and templates as needed. Proofread legal documents for grammar, punctuation, and formatting errors.
- Perform document or audio transcription as required
- Ensure compliance with local court rules and formatting requirements
- process edits or revisions based on feedback from attorneys, trial team and clients
- Conduct thorough online research to understand specific court requirements and filing protocols. Staying current with changes in legal procedures, court rules, and filing requirements.
- Manage electronic filing processes using ECF and PACER
- Track and confirm the status of filed documents and maintain filing records
- Organize and maintain electronic and physical legal document files
Qualifications: Qualified candidates should have a minimum of four to five years of legal experience as a document processor, legal assistant, secretary or paralegal. A minimum of a high school diploma is required. Prior practice experience in litigation is a plus. Adept knowledge of MS Office applications with advanced skills in Adobe Acrobat Pro. Familiarity with document management systems (iManage, NetDocs, FileSite), MacPac Templates and Macros is required. Strong word processing and typing skills with ability to maintain at least 65/WPM. Adherence to strict deadlines of document production and work from attorneys. Must have exceptional professionalism, attention to detail and ability to support a fast-paced environment while prioritizing work. An accountable, self-starter with a proactive and positive approach to daily work is highly desired.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Business Development Manager (Direct Hire)
Job # 1111pci
San Francisco, Palo Alto or Los Angeles, New York City, Washington D.C.
Our client, A prestigious full-service multinational law firm is looking to fulfill the need for a Business Development Manager to support the Corporate & Finance Institutions Practice. This role reports on a hybrid basis (as needed) to the firm’s office in San Francisco, Palo Alto, Los Angeles, Washington D.C. or New York City.
Employment Type: Full Time Direct Hire | M - F | 9am - 5:30pm PT
- Exempt
- Hybrid reporting as needed
Salary: $170,900 - $248,000 / Annually DOE & Location (+ Full Benefits Package)
The Business Development Manager will support the financial & corporate institution’s practice. Working strategically with industry group leaders, and with the broader marketing team to ensure effective client development, marketing, and external communications programs with the goal of growing revenues and building the firm’s profile within this practice.
Responsibilities:
- Act as primary point of contact for practice group leadership and broader partnership
- Work directly with attorneys to implement business development initiatives and programs around new business generation with existing and new clients, including conception of new projects and initiatives
- Prepare specific client pitch materials, including responses to RFPs, and conduct preparatory sessions with attorneys prior to client meetings. Track win/loss record
- Leverage firm’s Market Research team to analyze market opportunities and to assist attorneys/groups in preparation for client meetings
- Attend practice group meetings with the firm management. Coordinating and preparation for meetings with Practice leadership, reporting on business development activities and progress against plans, analyzing monthly data output from accounting on current workloads, new matters, and lawyer activity.
- Actively manage and participate in related practice group meetings.
- Actively monitor relevant trade press and developments to report on prospective client development leads to partners daily.
- Coordinate with members of the BD team on cross-practice efforts for regional/industry initiatives.
- Recommend thought leadership and CLE programs for clients.
- Lead integration of lateral attorneys within assigned practice groups.
- Work closely with the Public Relations team to identify and leverage media opportunities. Marketing
- Working closely with our Events team, organize and manage events from concept development and invitation creation to on-the-ground support, day-of logistics, and post event follow-up.
- Manage and draft concise, targeted submissions for legal rankings and other awards, including Chambers.
- Coordinate specialist tracking of practice experience (including Corporate Transactions database) and successes for use in practice materials, on the website, in pitches and proposals, practice descriptions, and attorney biographies.
- Assist with the editing, layout, and production of firm and practice group marketing materials.
- Develop and update website content, brochures, and other external communication pieces in collaboration with Digital Marketing team on targeted
- Curate and maintain segmented clients and prospect mailing lists.
- Training new Business Development staff within the group of firms best practice and policies on: Pitch and Proposal Drafting, Event Planning, Client Alerts, Content Management, Client Development Activity tracking
Qualifications:
A qualified candidate should possess a bachelor’s degree in business, marketing, communications, or related fields. A higher degree in MBA or JD is seen as a plus. Must have a minimum of three years’ experience in professional services marketing and business development. Demonstrated background of accomplishment in marketing and business development. Previous law firm experience is highly desirable. Excellent interpersonal skills and written and oral communications skills. Proven leadership, productivity and efficiency demonstrated. Proficiency in Microsoft Office Applications, Adobe Suite, and InterAction client engagement software. Ability to manage multiple project timelines and tight deadlines with composure.
We are a local staffing service assisting our client with this direct hire need. Please respond with your resume and contact information.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Senior Litigation Paralegal (Direct Hire)
Job # 1111bpci
San Francisco, Palo Alto or Los Angeles - Century City (Hybrid)
Our client, A large corporate law firm is looking to fulfill a direct hire need for a Senior Litigation Paralegal. This position reports in a hybrid capacity, and would support this firm's San Francisco, Palo Alto or Los Angeles - Century City office location.
Employment type: Direct Hire | M-F | 9am -5:30pm *Hybrid*
- Hybrid: Tuesday - Thursday in office
- Flexibility for OT as needed *Non-Exempt*
Salary: $87,500 – $140,000 / Annually (+ Benefits)
This Senior Paralegal will act as the lead on large, complex cases and provide case management, task delegation, and informal mentorship to junior paralegals and staff.
Responsibilities:
- Oversee various elements of litigation case management. Including file management, discovery, and trial activity
- Initiate a case calendaring system to track filings and deadlines. Including providing reminders and reports of upcoming deadlines or items
- Task and responsibility delegation to junior paralegals and other support staff as needed on large or complex litigation matters in all phases of trial
- Routine correspondence with outside entities (courts, government agencies, expert witnesses, corporations, vendors and other counsel) to gather information or coordinate trial or arbitration related activities
- Liaison between case team lawyers and support staff as needed to ensure that case related tasks and service are meeting firm and team expectations
- Draft, review, and analyze various legal documents as requested.
- Routine legal research as needed via attorney request and oversight
- Provide formal and informal guidance and training to junior paralegals regarding litigation procedures and firm best practices
- Ad-hoc projects and tasks to the case team as needed
Qualifications:
- A 4-year college degree is required in this role. A paralegal certification is a plus
- 5+ years’ experience of large-firm litigation experience, or mid-sized to specialized litigation firm
- Proficient in all phases of litigation: Intake, Discovery, and Trial
- Experience preparing and attending trials/arbitrations/hearings. Experience coordinating trial/arbitration logistics: Workspace, setting up remote office space, and coordinating with outside vendors or contacts
- Available to work overtime, and travel as needed on a case-basis
- Proficiency in MS Office (Outlook, Excel, PowerPoint), Adobe Suite, WestLaw, LexisNexis, E-discovery databases, litigation software
- Familiarity with USITC - Electronic Case Files and Filing procedures. As well as Section 337 investigations conducted by USITC
- Strong interpersonal skills, attention to detail and professionalism
- Ability to maintain and manage multiple deadlines and projects simultaneously
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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