Note: When applying for a job listing, make sure to include the Job Name and Job # on the Submit Form. Please submit resumes in WordDoc (or GoogleDox) format. Thank you!
Legal Billing & Collections Specialist -- New Opportunity!
Job # 0618pci
Oakland, CA
Our client, A well-established mid-sized law firm looking to fulfill the need for a full-time direct hire Legal Billing & Collections Specialist. This position reports onsite five days per week during the probationary period, then transitions to hybrid reporting with three days required in the downtown Oakland office.
Employment Type: Direct Hire | M - F | 8am – 5pm PT
- Onsite five days per week during probationary period, then transitions to hybrid reporting with three days required in the Oakland office.
Pay Rate: $35.00 – $40.00 / Hour DOE (+ Full Benefits)
- Non-Exempt – Flexibility for overtime work as needed
Responsibilities:
- Generate and review monthly pre-bills to ensure accurate billing rates prior to distribution to appropriate billing Attorneys
- Edit and finalize client invoices for submission
- Prepare write-off request forms for approval, as needed
- Compile and copy expense backup documentation to accompany invoices
- Distribute final invoices to clients via mail, scanning, or electronic billing (e-billing) systems
- Process revised invoices based on requests from attorneys or clients
- Review client engagement letters/contracts for billing requirements and set up corresponding tracking spreadsheets in Excel
- Maintain client budgets within the billing system
- Process time entry corrections or adjustments in the billing system on behalf of timekeepers
- Calculate and implement annual rate increases for assigned client accounts
- Respond promptly and professionally to internal and external billing inquiries
- Prepare daily bank deposits and post cash receipts, including scanning checks and backup documentation for digital filing
- Provide support to team members with their client billing portfolios
- Effectively manage and prioritize multiple concurrent projects
- Maintain cooperative, respectful, and productive relationships with colleagues and firm staff
- File client and matter-related documents electronically via iManage
- Partner with Billing Attorneys on collection efforts and communicate directly with clients regarding outstanding balances
- Ad-hoc support to billing department projects and initiatives
Qualifications:
Qualified candidates should possess a High School Diploma (or equivalent is required). At least three years of prior billing-related work experience within a law firm or professional service environment is a plus. Proficiency in MS Office Suite with knowledge of Excel, and strong abilities in 10-key. Knowledge of Adobe Suite. Previous Aderant, 3E or other e-billing software experience is required. Strong time management skills with sharp attention to detail. Must possess a high level of professionalism, and ability to support a fast-paced environment and prioritize scope of work as needed. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a full-service staffing and talent sourcing firm, assisting our client with this direct hire need.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Healthcare Administrative Assistant -- New Opportunity
Job # 0606pci
San Francisco, CA
Our client, A large healthcare provider near Lower Pacific Heights area (Geary Blvd.) of San Francisco is looking to fulfill the need for a full-time temporary Healthcare Administrative Assistant. This temporary assignment is expected to last for about three months, with the possibility of extension.
Employment Type: Full Time Temporary | M - F | 8:30am - 5pm PT
- On-site five days per week
Pay Rate: $24.50 / Hour
Responsibilities:
- Support to front office operations, including checking in patients, communicating via phone and email for scheduling, rescheduling, and appointment confirmations.
- Updating patient information and notes in healthcare database (Epic) and hard copy documents
- Processing document requests with internal departments
- Supporting patient referral outreach, and new patient intake and profile management
- Various clerical, administrative and special project related tasks as needed
Qualifications:
Qualified candidates should have at least one to two years of administrative, front desk or clerical office experience. Preferably within a healthcare-related organization. A four-year degree is preferred but equal work experience will be highly considered. The ideal candidate must be comfortable communicating over the phone, with a professional presence and demeanor. Possess a strong technical skillset, with experience in Microsoft Office (Outlook, Word, Excel). Must possess strong interpersonal and communication skills, with a proactive and engaging attitude to new tasks, terminology, and technology.
We are a full-service staffing and talent sourcing firm in San Francisco, that is assisting our client with this temporary need. Please respond with your WordDoc resume and contact information.
Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Temporary
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Benefits & HRIS Specialist (Direct Hire)
Job # 0605pci
San Francisco, CA
Our client, A reputable and highly regarded tech advisory nonprofit is looking the fulfill the need for a direct hire Benefits and HRIS Specialist to support the San Francisco office (near Civic Center). This role reports on a hybrid basis with Wednesday required on-site.
Employment Type: Full Time Direct Hire | M - F | 8am – 5pm PT
- Hybrid: One day on-site required (Wednesday)
Pay Rate: $110,000 - $116,700 DOE / Annually (+ Full Benefits)
The Benefits and HRIS Specialist will act as the primary point of contact and lead administrator the organization’s benefits programs, payroll operations and human resources information management.
Responsibilities:
Benefits Management:
- Maintain employee benefits plans, working with insurance brokers to handle enrollments, terminations, and employee questions.
- Manage the 403(b)-retirement plan, including compliance and audits
- Administer additional benefit programs such as rental subsidies, student loan assistance, and paid leave
- Facilitate and carry out the annual benefits open enrollment process
- Coordinate annual meetings with the Labor Management Committee and broker to review insurance plans before renewal and open enrollment
- Research and suggest new benefits options as requested by HR leadership
- Analyze benefits data and recommend ways to improve programs
- Assist the HR Manager with the annual workers’ compensation audit
- Routine upkeep and records management to HR SharePoint and HRIS system administration
- Manage employee leaves of absence (e.g., FMLA, CFRA, PDL, and leave programs)
- Review monthly insurance invoices, verify them against enrollment records, and ensure timely payment with the finance team
HRIS & Payroll:
- Maintain Paycom HRIS system with upkeep to employee records updated throughout the employment lifecycle (onboarding, changes, terminations, etc.).
- Create onboarding profiles for new hires in different states to ensure compliance with state-specific requirements.
- Attend HR and payroll meetings and help troubleshoot payroll issues to ensure smooth processing
- Handle payroll-related tasks, benefits processing, and reporting for each pay period in coordination with HR and Accounting.
- Ensure all payroll changes are properly documented in Paycom prior to each payroll cycle closing
- Conduct audits to ensure data accuracy across HR and benefits platforms (Paycom, benefits systems, Vanguard). Analyze HR data and recommend process improvements
- In collaboration with HR and Accounting to manage staff time off, leave requests, compensation changes, terminations, and benefits setup
- Generating monthly PTO reports to internal leadership, showing time-off balances for applicable staff
Qualifications:
Qualified candidates should possess at least three to four years of HRIS management, benefits and payroll processing experience. Related HR Certifications are a plus in this role (PHR, SHRM-CP). Proficiency within MS Office applications (Outlook, PowerPoint, Excel, Word) with experience in HRIS (Paycom, ADP, Workday, etc.) and Payroll Systems. Must possess strong time management skills, professionalism, and the ability to support a fast-paced environment with an ability to prioritize work and projects accordingly. Effective written and verbal communication skills. Experience exercising confidentiality and discretion of confidential employee information. A collaborative, positive and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Administrative Assistant Supervisor (Direct Hire)
Job # 0602pci
San Francisco, CA
Our client, A well-established mid-sized law firm located in downtown San Francisco (Financial District), is looking to fulfill a need for a direct hire Legal Assistant Supervisor. This position reports hybrid with four days in the office required on site in the downtown San Francisco office.
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid: Four Days in office
Salary: $93,000 - $132,000 DOE / Annually (+ Full Benefits)
Responsibilities:
Supervisor:
- Manages the distribution of overflow work among staff
- Review, approve and coordinates requests for PTO (paid time off) and arrange coverage as needed. Reviews and approves secretarial timesheets
- Maintains daily attendance records and provides daily attendance lists (secretarial and attorney) to Client Services Specialists and Director of Administration
- Prepares annual performance evaluations and conducts evaluation meetings with secretaries
- Monitors ongoing job performance; documents, addresses, and counsels’ staff on performance or behavioral issues as needed
- Mentor legal administrative assistants by sharing knowledge, best practices, and addressing questions regarding Firm policies and procedures. Provides leadership and support through example
- Keeps Director of Administration up to date and informed of any serious problems.
- Conducts new attorney orientations as they relate to secretarial responsibilities and departmental practices and procedures
- Conducts departmental orientation for new support staff hires
Administrative:
- Attorney and practice group calendar management (via Outlook) of applicable client meeting (in person & virtual), filing and project deadlines, trial related activity with coordination of conference rooms and travel logistics as needed
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Serves as a professional liaison between the Executive Committee, Partners, Firm Management, and external contacts.
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Coordination and support of assignment attorney business development engagements and opportunities
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft and finalize legal and non-legal documents or PowerPoint slides. Documents might include general correspondence, memos, biographies,
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
Qualifications:
Qualified candidates should have a minimum of five years’ prior secretary or legal assistant experience. Two plus years in supervisor role is required. A high school diploma (minimum) is required. Proficiency in MS Office 365, practice management software (Clio, etc.), expense management (ChromeRiver, Concur), timekeeping software (Intapp, Elite), document management (iManage, NetDoc) and Adobe Acrobat. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail and deadline management is a plus. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Conflicts Analyst (Direct Hire)
Job # 0528bpci
San Francisco, CA
Our client, A well-established law firm is looking to fulfill the need for a full-time direct hire Conflicts Analyst to support the Conflicts & New Business department. This position reports on a hybrid basis, with two days in the downtown San Francisco office required.
Employment Type: Direct Hire | M - F | 9am - 5:30pm PT
- Hybrid with two days onsite required
Salary: $85,000 – $102,0000 DOE / Annually (+ Full Benefits)
Responsibilities:
- Create, review, and summarize conflicts report results and demonstrate sound analysis of conflicts risk management issues
- Monitor and draft new incoming conflicts requests in timely and effective manner
- Conducts accurate research to identify potential or actual conflicts posed by new work or new hires
- Actively consults and advises Firm attorneys regarding conflicts clearance, and documents or audits steps taken to clear any conflicts
- Performs searches of external and internal databases for pertinent information on prospective clients and related parties and subsequently enters new information into the Conflicts and Accounting databases.
- Triages New, Lateral and Summer Associate hire requests, including communicating with candidates, to clarify and confirm that the work and employment information provided is accurate
- Maintains the conflicts database with appropriate information about firm clients and matters, client subsidiaries and affiliates and related parties
- Enters information obtained during the conflicts clearance process in the conflicts database documenting the resolution of conflicts and any waivers, where necessary. Close cases in database as requested and notify appropriate administrative departments of closures
- Support to ad-hoc conflicts or risk management projects and initiatives to the department
Qualifications:
Qualified candidates should possess a bachelor’s in science or arts via accredited institution is required, however, an equivalent combination of education and working experience is highly considered. Prior firm experience within a professional service organization is desired. Proficiency in Microsoft Office application (Word, Excel, Outlook) and prior experience with Intapp, LegalKey or Elite is preferred. Working knowledge of Litigation concepts and familiarity with documents. Must possess strong attention to detail with superior writing and word processing skills Ability to support multiple deadlines and projects simultaneously in a fast-paced working environment
We are a full-service staffing and talent sourcing firm, assisting our client with this direct hire need.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Digital Marketing Technologist (Direct Hire)
Job # 0528pci
San Francisco, CA
Our client, a reputable mid-sized law firm is looking to fulfill the need for a direct hire Digital Marketing Technologist based out of the firms downtown San Francisco office. This position reports on a hybrid (in-office three days per week) basis.
Employment Type: Full Time Direct Hire | M - F | 9am - 5:30pm PT
- Hybrid reporting with three days in-office required
Salary: $115,000 - $125,000 DOE / Annually (+ Full Benefits Package)
Responsibilities:
- Monitor business development and marketing initiatives, documenting activities and highlighting key successes
- Plan and implement digital content strategies that align with business objectives, incorporate competitor analysis, and strengthen the firm’s brand presence
- Manage, update, and maintain content on the firm’s websites to ensure it is accurate, current, and consistent with branding guidelines
- Regularly update firmographics and information such as attorney bios and service or industry pages, to align with SEO best practices (e.g., keywords, meta descriptions, and tagging) and firm standards
- Input new litigation matters into the firm’s web-based database and update descriptions for use on pitches and on the firm website
- Design branded digital graphics for advertising and email campaigns using Canva or similar tools
- Perform keyword research to support SEO and content strategies, leveraging AI-driven tools where applicable
- Utilize analytics and engagement tools to track website performance, including traffic, bounce rates, and engagement; deliver insights to guide marketing and business development
- Recommend and implement new website features and functionalities to enhance user experience and overall site performance
- Publish media coverage and thought leadership on the firm’s website and distribute through targeted email alerts
- Analyze the performance of digital campaigns and website activity to ensure continual improvement and strategic consistency
- Collaborate with attorneys and support staff to maintain contact lists; assist in researching and evaluating CRM systems for future implementation
- Support ad-hoc marketing-related tasks and contribute to program development as needed beyond the core responsibilities outlined above
Qualifications:
Qualified candidates should have a bachelor’s degree in marketing, communications, or business-related field of study. Three to five years of experience working in a marketing technology client role within a law firm or similar professional services firm. Exemplary technical abilites with proficiency in Microsoft Office Applications. A willingness to learn legal marketing tools including Canva, InfoDash, WordPress, ConstantContact, LexMachina and iManage. Exceptional interpersonal, written, and verbal communication skills are essential, as is the ability to manage multiple projects and meet tight deadlines with composure. A team-oiented, collaborative and outoging mindset is desired in this role.
We are a local staffing service assisting our client with this direct hire need. Please respond with a resume and contact information.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Business Development Coordinator (Direct Hire)
Job # 0527pci
San Francisco, Los Angeles - Century City
Our client, a large multinational full-service law firm is looking to fulfill a need for a direct hire Business Development Coordinator based out of the firms downtown San Francisco or Los Angeles (Century City) office. This position reports on a hybrid (in-office as needed) basis.
Employment Type: Full Time Direct Hire | M - F | 9am - 5:30pm PT
- Hybrid in-office as needed
Salary:
- San Francisco Office: $65,900 – $93,000 DOE / Annually (+ Full Benefits Package)
- Los Angeles (Century City) Office: $61,000 – $93,000 DOE / Annually (+ Full Benefits Package)
The Business Development Coordinator will work collaboratively and report directly to the West Coast and California Business Development Managers. Assisting in the implementation and execution of the business development initiatives regarding client development, marketing, and new business generation.
Responsibilities:
- Drafting and execution of client pitches (RFPs) supporting practice partners, associates, and client teams as arise
- Support the development and execution of marketing and business development plans, industry group plans, and Firm wide initiatives to advance group goals.
- Maintain up-to-date practice group experience and representative matters for proposals, directory submissions, website, and marketing material updates
- Cross-Department coordination with firmwide events team to coordinate and implement client webinars, roundtables, CLEs and other events. Including organization of event lifecycle from pre-event to post-event tasks
- Coordinate lawyer participation in conferences, seminars, forums, sponsorships, and speaking and writing opportunities, and ensure effective participation
- Develop and maintain client mailing lists, directories, and contact information in database
- Tracking client development activities, efforts, and results via Salesforce
- Generating reporting on previous and upcoming business development activities, success factors and assessments
- Coordinate and draft submissions/updates for relevant practices for directory listings and awards/recognitions including Chambers Reports.
- Collaboration with the communications team to help develop group marketing materials, including client alerts, website content, newsletters, brochures, and thought leadership material. Including the use of print/digital materials
Qualifications:
Qualified candidates should have a bachelor’s degree in marketing, communications, or business-related field of study. Prior experience within a professional service organization with a role in marketing or business development is highly desired. Strong technical skills with proficiency in Microsoft Office Applications. Additional skills in Salesforce (or CRMs), Adobe Suite, and expense management systems are a plus. Exceptional interpersonal, written, and oral skills are required. Ability to manage multiple project timelines and tight deadlines with composure. Possesses strong leadership qualities with a proactive and team-oriented working style when needed.
We are a local staffing service assisting our client with this direct hire need. Please respond with a resume and contact information.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Administrative Assistant (Temporary)
Job # 0522pci
San Francisco, CA
Our client, a well-established multinational law firm located in downtown San Francisco (Financial District), is looking to fulfill the need for a temporary Legal Secretary to support the Litigation team. This assignment is expected to last about six to eight weeks with the possibility of extension.
Employment Type: Full Time Temporary | M - F | 9am – 5:30pm PT
- On-Site
Pay Rate: $35.00 / Hour
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and any client services as needed
- Oversee inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and submissions on behalf of attorney. Including processing check or payment requests for vendor services as needed
- Initiate conflict checks, and new client/matter steps with client profile buildout in practice management software
- Support to special projects, legal research or ad-hoc clerical tasks as arise
Document Management & Preparation:
- Draft and finalize legal and non-legal documents or PowerPoint slides. Documents might include general correspondence, memos, briefs, tables of contents, tables of authority, notices, pleadings, motions, discovery & response, proposed orders, extensions, dismissals
- E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
Qualifications:
Qualified candidates should have a minimum of four to five years’ prior secretary or legal assistant experience in Litigation. A high school diploma is required. Must possess knowledge of court rules and procedures and filing within California State and Federal court is required. Proficiency in MS Office 365, practice management and calendaring software (CompuLaw, Clio, etc.), document management (iManage, NetDoc) and Adobe Acrobat. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail and deadline management is a plus. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this temporary need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Assistant - Executive Level (Direct Hire)
Job # 0521bpci
San Francisco, CA
Our client, A well-established corporate law firm located in downtown San Francisco (Financial District), is looking to fulfill the need for a direct hire Legal Assistant – Executive Level to support the litigation practice lead partner. This position reports hybrid with Tuesday through Thursday required on-site in the downtown San Francisco office.
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid: Tuesday – Thursday required (On-Site)
Salary: $95,000 – $130,000 DOE / Annually (+ Full Benefits)
Responsibilities:
Administrative support:
- Partner and practice group calendar management (via Outlook) of applicable client meeting (in-person & virtual), filing and project deadlines, trial related activity with coordination of conference rooms and travel logistics as needed. Including domestic and international travel
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Serves as a professional liaison between the Executive Committee, Partners, Firm Management, and external contacts.
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Coordination and support of assignment attorney business development engagements and opportunities
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft and finalize legal and non-legal documents or PowerPoint slides. Documents might include general correspondence, memos, briefs, tables of contents, tables of authority, notices, pleadings, motions, discovery & response, proposed orders, extensions, dismissals
- Process E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
- Supports word processing and transcription as needed
Qualifications:
Qualified candidates should have a minimum of seven years’ prior secretary or legal assistant experience in Litigation. Experience supporting managing partners, practice group chair or equity partner is required. A high school diploma is required (minimum). Proficiency in MS Office 365, practice management and calendaring software (CompuLaw, Clio, etc.), expense reporting systems (ChromeRiver, Concur), document management (iManage, NetDoc), Adobe Acrobat and billing software (Intapp). Up to date knowledge of court rules/procedures and filing within California State and Federal court is required. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail and deadline management is a plus. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Litigation Secretary (Direct Hire)
Job # 0519pci
Santa Monica, CA
Our client, A well-established mid-sized law firm located in Santa Monica, is looking to fulfill the need for a direct hire Litigation Secretary. This position reports hybrid with Monday and Wednesday required on site (lunch provided on Wednesdays in addition to onsite parking).
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid: Monday & Wednesday in office (lunch provided on Wednesday)
- Onsite parking provided
Salary: $90,000 – $95,000 DOE / Annually (+ Full Benefits)
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, coordinating A/V equipment and accommodations via reservation setting and IT team communication
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Coordination and support of assignment attorney business development engagements and opportunities
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft, finalize and maintain various legal and non-legal documents or PowerPoint slides. Documents may include general correspondence, memos, TOC/TOAs, discovery and response. Legal shells (notices, pleadings, briefs, motions, discovery & response, proposed orders, extensions, dismissals)
- E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
- Supports word processing and transcription as needed
Qualifications:
Qualified candidates should have a minimum of five years prior secretary or legal assistant experience in Litigation. Experience supporting Labor & Employment is a plus. A high school diploma is required. Must possess knowledge of court rules/procedures and filing within California State and Federal court is required. Proficiency in MS Office 365, practice management software (CompuLaw, Clio, etc.), document management (iManage, NetDoc) and Adobe (or Kofax). Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail and deadline management is a plus. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Litigation Secretary (Direct Hire)
Job # 0519bpci
San Francisco, CA
Our client, A well-established mid-sized firm is looking to fulfill a need for a direct hire Litigation Secretary based in the downtown San Francisco office (Financial District). This position reports hybrid with Tuesday through Thursday required on site (lunch provided in addition to commuter benefits).
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid: Tuesday – Thursday in office (lunch provided)
- Commuter Benefit
Salary: $95,000 – $100,000 DOE / Annually (+ Full Benefits)
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, coordinating A/V equipment and accommodations via reservation setting and IT team communication
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions to internal billing department
- Coordination and support of assignment attorney business development engagements and opportunities
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft, finalize and maintain various legal and non-legal documents or PowerPoint slides. Documents may include general correspondence, memos, TOC/TOAs, discovery and response. Legal shells (notices, pleadings, briefs, motions, discovery & response, proposed orders, extensions, dismissals)
- E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
- Supports word processing and transcription as needed
Qualifications:
Qualified candidates should have a minimum of five years prior secretary or legal assistant experience in Litigation. Experience supporting Labor & Employment is a plus. A high school diploma is required. Must possess knowledge of court rules/procedures and filing within California State and Federal court is required. Proficiency in MS Office 365, practice management software (CompuLaw, Clio, etc.), document management (iManage, NetDoc) and Adobe (or Kofax). Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail and deadline management is a plus. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your uated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Corporate Legal Assistant (Direct Hire)
Job # 0509pci
San Francisco, CA
Our client, A well-established corporate law firm located in downtown San Francisco (Financial District), is looking the fulfill the need for a direct hire Corporate Legal Assistant. This role reports on a hybrid basis (three days in office), to the downtown San Francisco office location.
Employment Type: Full Time Direct Hire | M - F | 8:45am – 5:15pm PT
- Hybrid Reporting: Tuesday – Thursday (On-Site)
Pay Rate: $100,000 - $115,000 DOE / Annually (+ Full Benefits)
This corporate legal assistant will work closely with Private Equity partners in daily administrative support needs including calendaring, travel coordination, client engagement, legal drafting and documents management
Responsibilities:
Administrative support:
- Managing attorney and practice group calendar with relevant case filing deadlines, attorney and client meetings (in-person & virtual), project or firm deadlines, PTO, etc.
- Coordinate travel planning and agenda for attorneys. Including lodging, flight/car, food and meetings services as requested
- Actively monitor the docket and work collaboratively with docketing department to ensure all deadlines and calendaring items are up to date
- Oversee inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking, processing and managing on behalf of attorney for client, travel or business development related opportunities
- Initiate new client conflict checks, open and close client matters and prepare engagement letters
- Attorney billable hour tracking, entry and drafting of client prebills within time/billing systems for further accounting
- Support to special projects, legal research or ad-hoc clerical tasks as arise
Document Management & Preparation:
- Draft, revise, and finalize a variety of corporate documents such as contracts, agreements, transactional documents, compliance materials, closing documents, and audit letters
- Assist in compiling pre-closing documents and preparing sets of executed documents for multiple signatures and amendments.
- Perform e-filing requirements within Secretary of State office, as well as federal, state, and local courts.
- Maintain document management system with upkeep and tracking of case/matter related documents
Qualifications:
Qualified candidates should have a minimum of three to four years’ prior legal assistant experience directly supporting Private Equity (preferred), Corporate & Securities or Mergers and Acquisitions practice. A high school diploma is required (minimum). Proficiency in MS Office 365, practice management and calendaring software (CompuLaw, Clio, etc.), expense reporting systems (ChromeRiver, Concur), document management (iManage, NetDoc), Adobe Acrobat and billing software (Intapp). Knowledge and experience filing corporate documents within Secretary of State office. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high-level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Assistant - Intellectual Property (Direct Hire)
Job # 0509bpci
San Francisco, CA
Our client, A well-established corporate law firm located in downtown San Francisco, is looking to fulfill a need for a direct hire Legal Assistant to support the intellectual property practice group. This position reports hybrid with Tuesday through Thursday required on site in the downtown San Francisco office.
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid: Tuesday – Thursday in office
Salary: $110,000 – $115,000 DOE / Annually (+ Full Benefits)
Responsibilities:
Administrative support:
- Attorney and practice group calendaring (via Outlook) of applicable client meeting (in person & virtual), filing and project deadlines, trial related activity with coordination of conference rooms and travel logistics as needed
- Case management, correspondence and communication with courts, clients, witnesses, experts and opposing counsel regarding hearings, depositions, trials and various meetings.
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work-related expenses. Including processing check requests for vendor services as needed with accounting team
- Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
- Attorney billable hour tracking, upkeep, and monthly submissions via InTapp system
- Coordination and support of assignment attorney business development engagements and opportunities
- Support special projects, practice development efforts or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft and finalize legal and non-legal documents or PowerPoint slides. Documents might include general correspondence, memos, briefs, tables of contents, tables of authority, notices, pleadings, motions, discovery & response, proposed orders, extensions, dismissals
- Prepare, revise and proofread various applications and documents related to data security and tech transactional matters as well as patent infringement claims, including filings, responses, amendments, Information Disclosure Statements
- E-filing within State and Federal Courts. Utilizing CompuLaw legal database for deadline management and calendaring
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Utilize the document management system as a central repository for all matters and client related documents
- Supports word processing and transcription as needed
Qualifications:
Qualified candidates should have a minimum of three years’ prior secretary or legal assistant experience in intellectual property and patent/trademark experience. A high school diploma is required. Must possess knowledge of court rules/procedures and filing within California State and Federal court is required. Proficiency in MS Office 365, practice management and calendaring software (CompuLaw, Clio, etc.), expense reporting systems (ChromeRiver, Concur), document management (iManage, NetDoc), Adobe Acrobat and billing software (Intapp). Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. Strong attention to detail and deadline management is a plus. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Legal Assistant (Direct Hire)
Job # 0508pci
Century City, CA
Our client, A multinational law firm in Century City is looking to fulfill a need for a direct hire Legal Practice Assistant to support the Litigation practice group. This practice assistant reports on a hybrid work schedule with three days reporting in the Century City office location.
Employment Type: Full Time Direct Hire | M - F | 9am – 5:30pm PT
- Hybrid (Three days in office)
- Flexibility for overtime is needed. Nonexempt
Salary: $75,000 - $105,500 DOE / Annually (+ Full Benefits)
Responsibilities:
Administrative support:
- Attorney and practice group calendar management (via Outlook) of applicable client meeting (in person & virtual), filing and project deadlines, trial related activity with coordination of conference rooms and travel logistics as needed.
- Oversee attorney inbox and incoming client correspondence via email, phone, and certified mail
- Expense tracking and reporting of attorney work and client related expenses. Including processing check requests for vendor services as needed with accounting team
- Initiate new client conflict checks, and new client/matter forms with client profile buildout and matter descriptions in practice management software
- Attorney billable hour tracking, entry, and submissions for client billing
- Support to assigned attorney business development opportunities and engagements
- Support special projects, legal research or ad-hoc tasks that might arise
Document Preparation & Management:
- Draft and finalize legal and non-legal documents or PowerPoint slides. Documents might include general correspondence, memos, briefs, tables of contents, tables of authority, notices, pleadings, motions, discovery & response, proposed orders, extensions, dismissals
- Maintain and prepare motion binders and special working binders
- E-filing within State and Federal Courts. Utilizing docketing software
- Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
- Upkeep to internal document management system as a central repository for all matter and client related documents
- Supports word processing projects as arise
Qualifications:
Qualified candidates should have a minimum of one to two years prior legal assistant, clerk, externship or junior paralegal experience. Knowledge with filing within California State and Dederal court is a plus. Working knowledge of MS Office 365, iManage, CompuLaw, Intapp (and Intapp Time), 3E Thomson Reuters, ChromeRiver, Adobe Suite. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work and deadlines accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Senior Litigation Paralegal (Direct Hire)
Job # 0509bpci
San Francisco, Los Angeles - Century City (Hybrid)
Our client, A large corporate law firm is looking to fulfill a direct hire need for a Senior Litigation Paralegal. This position reports in a hybrid capacity, and would support this firm's San Francisco or Los Angeles - Century City office location.
Employment type: Direct Hire | M-F | 9am -5:30pm Pacific Time
- Hybrid: Tuesday - Thursday in office
- Flexibility for OT as needed. Non-Exempt
Salary: $87,500 – $140,000 DOE / Annually (+ Full Benefits)
This Senior Paralegal will act as the lead on large, complex cases and provide case management, task delegation, and informal mentorship to junior paralegals and staff.
Responsibilities:
- Oversee various elements of litigation case management. Including file management, discovery, and trial activity
- Initiate a case calendaring system to track filings and deadlines. Including providing reminders and reports of upcoming deadlines or items
- Task and responsibility delegation to junior paralegals and other support staff as needed on large or complex litigation matters in all phases of trial
- Routine correspondence with outside entities (courts, government agencies, expert witnesses, corporations, vendors and other counsel) to gather information or coordinate trial or arbitration related activities
- Liaison between case team lawyers and support staff as needed to ensure that case related tasks and service are meeting firm and team expectations
- Draft, review, and analyze various legal documents as requested.
- Routine legal research as needed via attorney request and oversight
- Provide formal and informal guidance and training to junior paralegals regarding litigation procedures and firm best practices
- Ad-hoc projects and tasks to the case team as needed
Qualifications:
- A 4-year college degree is required in this role. A paralegal certification is a plus
- 5+ years’ experience of large-firm litigation experience, or mid-sized to specialized litigation firm
- Proficient in all phases of litigation: Intake, Discovery, and Trial
- Experience preparing and attending trials/arbitrations/hearings. Experience coordinating trial/arbitration logistics: Workspace, setting up remote office space, and coordinating with outside vendors or contacts
- Available to work overtime, and travel as needed on a case-basis
- Proficiency in MS Office (Outlook, Excel, PowerPoint), Adobe Suite, WestLaw, LexisNexis, E-discovery databases, litigation software
- Familiarity with USITC - Electronic Case Files and Filing procedures. As well as Section 337 investigations conducted by USITC
- Strong interpersonal skills, attention to detail and professionalism
- Ability to maintain and manage multiple deadlines and projects simultaneously
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Docketing & Court Services Clerk (Direct Hire)
Job # 0508pci
Remote - Must be local to firm office in Washington D.C., Boston or New York City
Our client, a reputable multinational full-service law firm, is looking to fulfill a direct hire need for a remote Docket & Court Services Clerk to support the firm’s Washington D.C. Office. This role works within the Eastern Time Zone in a fully remote capacity. Candidates must be local to the firm’s offices in Washington D.C., Boston or New York City.
Employment Type: Direct Hire | M – F | 9am – 5:30pm Eastern Time
- Remote - Candidates must be local to the firm offices in Washington D.C., Boston or New York City.
Pay Rate: $71,000 - $100,000 DOE / Annually (+ Full Benefits)
This Docket Clerk will be responsible for providing oversight of the Firm's Washington D.C. office docket and calendar management procedures. Including DMV (DC, Maryland, Virginia) state and federal cases via routine docket and data entry, database maintenance, and correspondence with legal teams as needed.
Responsibilities:
- Data entry of docket dates from court documents, correspondences and ensures appropriate maintenance of data input via CourtAlert system
- Ensures daily preparation and distribution of reports from the docketing system including weekly lawyer deadlines reports and other case specific reports as needed.
- Provide necessary support and oversight for information workflows related to scheduling, calendaring, and procedures in litigation matters in the DC office, and as needed for Firm lawyers in other offices.
- Responds to requests related to litigation scheduling, court rules, etc., from lawyers and staff working on cases.
- Provides support and oversight for information workflows related to scheduling, calendaring, and procedures in litigation matters in the DC office
- Evaluates processes and recommends improvements to the current systems and procedures relating to DC cases
- Additional ad-hoc support related to litigation scheduling, court rules from lawyers and staff. Including DMV States (Washington D.C., Maryland, Virginia) state and federal ECF, pleadings and court papers filings, and case record file access and administration
Qualifications:
Qualified candidates should possess a minimum of two years of prior docketing experience in a mid-sized to large law firm environment. While a bachelor’s degree is not required, it is highly desired for this role. Previous experience as a paralegal is a plus. Working knowledge of DMV (Washington D.C., Maryland, Virginia) state and Federal court procedures and rules is essential, along with proficiency in CourtAlert docket management software and Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint. Strong organizational skills and attention to detail are critical, and the candidate must be willing to work additional hours or overtime as necessary. The role requires good judgment, strong interpersonal communication skills, and the ability to balance competing priorities and work efficiently under the pressure of meeting multiple deadlines.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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Litigation Associate (Direct Hire)
Job # 0508bpci
San Francisco, CA
Our client, A well-established litigation and antitrust law firm is looking to fulfill the need for a full time direct hire Litigation Associate based out of the firms downtown San Francisco office (Financial District). This position reports on a hybrid basis (three days in office)
Employment type: Direct Hire | M-F | 8:30am – 5:30pm Pacific Time
- Hybrid Reporting: Three days in office
Salary Range: $175,000 - $210,000 / Annually (DOE)
Responsibilities:
- Run and manage a docket of client cases and matters
- Draft complaints. Motions pleading and discovery related legal documents
- Intake, argue and defend depositions
- Convey motions in court
- Manage and oversee the mediation process
- Examine witnesses during trial
- Supervise junior associates and legal support staff
Qualifications:
Qualified candidates will possess at least five years of legal experience in complex litigation, antitrust or class action matters. Must be an actively licensed attorney and in good standing with CA State bar. Candidates with previous clerkship experience are highly desired. Proficiency in MS Office (Outlook, Excel, PowerPoint) and experience in Adobe Acrobat, Westlaw, LexisNexis, practice management software. Must possess strong professionalism, organization and time management skills. Ability to maintain and manage multiple cases and deadlines with composure. A proactive, positive and team-oriented candidate is highly desired in this role.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information—Thank you!
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
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